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For Companies At a Glance
- Tasks: Support a high-level executive with calendar management, meeting coordination, and administrative tasks.
- Company: Join a dynamic, multi-functional organisation focused on impactful projects.
- Benefits: Enjoy a hybrid work model and opportunities for professional growth.
- Why this job: Be part of a vibrant team that values organisation and communication in a fast-paced environment.
- Qualifications: Five years of Executive Assistant experience and excellent communication skills are essential.
- Other info: Ideal for those interested in education or non-profit sectors.
This position provides adaptable and proactive administrative support to a high-level executive and their leadership team within a dynamic, multi-functional organisation.
Core Responsibilities
- Manage complex calendars and email correspondence to ensure key stakeholders are well-prepared and informed.
- Coordinate internal and external meetings, including logistics, documentation, and attendee communications.
- Handle a variety of administrative tasks such as document preparation, printing, filing, and managing incoming and outgoing correspondence.
- Support the planning and execution of internal events and external engagements.
- Arrange travel and process expense claims for senior team members.
- Organise and attend regular leadership and governance meetings, including scheduling, preparing agendas and reports, taking minutes, and managing logistics such as venues and catering.
- Provide assistance on ad-hoc projects and initiatives as required by the leadership team.
- Offer administrative support to the finance function, including document handling, meeting coordination, and invoice processing.
Candidate Profile
Essential Attributes
- At least five years of experience in an Executive Assistant role.
- Excellent written and verbal communication skills, with strong attention to detail.
- Highly organised and capable of managing multiple priorities in a fast-paced environment.
- Strong research and information-gathering abilities.
- Professional, approachable, and committed to delivering high-quality support.
- Quick to learn new systems and processes.
Desirable Attributes
- Experience in project coordination or management.
- Familiarity with cloud-based productivity tools (e.g., Google Workspace).
- Interest in sectors such as education, non-profit, or mission-driven organisations.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Group Executive Assistant employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, like Google Workspace. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed complex calendars or coordinated large meetings in the past. This will show that you can handle the fast-paced environment of a high-level executive's office.
✨Tip Number 3
Research the company’s mission and values, especially if they align with sectors like education or non-profit. Showing genuine interest in their work can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with project coordination or management during the interview. Even if it's not a primary requirement, demonstrating this skill can highlight your versatility and value to the leadership team.
We think you need these skills to ace Group Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Executive Assistant. Focus on your organisational skills, attention to detail, and any specific tools or software you are familiar with, especially cloud-based productivity tools.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are the perfect fit for this role. Mention your experience in managing complex calendars and coordinating meetings, as well as your ability to handle multiple priorities.
Highlight Relevant Experience: In your application, emphasise your five years of experience in an Executive Assistant role. Provide examples of how you've successfully supported senior executives and contributed to team projects or events.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a Group Executive Assistant, you'll need to manage complex calendars and multiple priorities. Be prepared to discuss specific examples from your past experience where you successfully organised schedules or coordinated events, highlighting your attention to detail.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication skills are essential for this role. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare a brief example of how you've effectively communicated with stakeholders in previous positions.
✨Familiarise Yourself with Relevant Tools
Since familiarity with cloud-based productivity tools is desirable, make sure you know the basics of Google Workspace or similar platforms. You could mention any relevant experience you have with these tools during the interview to show you're ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to handle unexpected challenges or changes in plans, and be ready to explain how you managed those situations effectively.
