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- Tasks: Support the office by managing diaries, preparing documents, and liaising with clients.
- Company: Join a leading legal firm serving individuals and businesses across Southern England.
- Benefits: Gain valuable experience in a professional environment with potential for growth.
- Why this job: Be part of a dynamic team that makes a real impact in people's lives through legal support.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: Perfect for high school and college students looking to kickstart their career in a supportive setting.
The predicted salary is between 28800 - 43200 £ per year.
A leading firm of solicitors with offices in Surrey are seeking a team administrator to help support the office environment. The legal firm works with individuals, families, businesses and organisations throughout the South of England and beyond, providing a full range of legal services. Main duties and responsibilities: * To liaise with all members of the department to ensure that good management of diaries. * Meeting with clients to assist with the preparation of documents, ie, Form E financial statements, to include obtaining necessary documents, collating and scheduling the same, liaising with client in relation to amendments to documents, etc. * Ensuring new enquiries are dealt with promptly. * To ensure that all family Court hearing and directions are diarised and actioned at the appropriate time. * To liaise with clients, Counsel, the Court and other third parties to include by e-mail telephone, in person, etc. * Preparation of bills for the department for approval by fee earner and sending to client. * Initial credit control for the department, liaising with fee earners in the department in relation to outstanding invoices and action to be taken, ie, referral to credit control, ensuring the action is taken. * Dealing initially with any queries raised by a client, in consultation with the fee earner, in relation to fees incurred. * To liaise with clients to ensure funds have been received on account in relation to Counsel’s fees and other disbursements. * Arranging payment of Counsel’s fees, etc, upon receipt of invoice. * Daily monitoring of Court Portal – up-date on case status, approved, sealed order, notice of hearing, etc. * Preparation of hearing bundles together with other practice direction documents in advance of Hearings. Being aware of and keeping up-dated in relation to the Practice Direction rules in relation to hearing bundles. * Preparation of cost statements (Form H, Form H1, N260) in advance of hearings and ensuring these are filed and served in accordance with the Court directions. * Ensuring files are correctly set up in proclaim and ensuring that all compliance checks have been completed. * BigHand dictations. * Preparation of standard letters to be sent to clients (using standard templates, ie, enclosing Notice of Hearing, etc. * Organising and taking minutes in relation to Department meetings. * Other department admin. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Admin Support employer: Search
Contact Detail:
Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Support
✨Tip Number 1
Familiarize yourself with the legal terminology and processes relevant to family law. Understanding terms like 'Form E financial statements' and 'credit control' will help you communicate effectively during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This role requires excellent diary management and coordination, so showcasing your experience in this area will be beneficial.
✨Tip Number 3
Demonstrate your communication skills by being ready to discuss how you've successfully liaised with clients or third parties in previous roles. The ability to handle inquiries and maintain professional relationships is crucial for this position.
✨Tip Number 4
Research the firm’s values and recent cases they’ve handled. Showing that you understand their work and ethos can set you apart from other candidates and demonstrate your genuine interest in joining their team.
We think you need these skills to ace Admin Support
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Admin Support position. Understand the key responsibilities and required skills, such as diary management, client communication, and document preparation.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the duties mentioned in the job description. Emphasize any previous administrative roles, particularly in a legal or professional services environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific experiences that demonstrate your ability to manage diaries, liaise with clients, and handle documentation efficiently.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Search
✨Understand the Role
Make sure you have a clear understanding of the responsibilities listed in the job description. Familiarize yourself with tasks like diary management, document preparation, and client communication, as these will likely be discussed during the interview.
✨Showcase Your Communication Skills
Since the role involves liaising with clients, Counsel, and other parties, be prepared to demonstrate your strong communication skills. Share examples from your past experiences where effective communication made a difference.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you would handle specific situations, such as managing tight deadlines or dealing with difficult clients. Think of relevant examples from your previous roles to illustrate your problem-solving abilities.
✨Highlight Your Organizational Skills
The position requires excellent organizational skills, especially in managing diaries and preparing documents. Be ready to discuss your methods for staying organized and ensuring that tasks are completed efficiently.
