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- Tasks: Support daily office operations, manage documents, and coordinate meetings.
- Company: Join a leading service provider in the heart of London.
- Benefits: Enjoy a 12-month rolling contract with potential for growth.
- Why this job: Gain hands-on experience in a dynamic environment while building your professional network.
- Qualifications: A degree in Business or related field is preferred; experience is a bonus.
- Other info: Must be legally eligible to work in the UK and fluent in English and Chinese.
The predicted salary is between 24000 - 36000 £ per year.
Our client, a leading service provider, is recruiting for an Office Admin Assistant to join their business in the United Kingdom.
Position Type: 12 month rolling contract
Start Date: ASAP
Location: London, Victoria (onsite)
Contact: Zuni Gonzalez | +49 (0) 89 23 88 98 456
Responsibilities:
- General Office Support: Assist with daily office tasks to ensure smooth operations, including managing office supplies and supporting basic office-related functions.
- Document Handling: Organise, file, and distribute office documents and correspondence.
- Meeting & Event Coordination: Help coordinate meetings, team events, and company activities, including scheduling, preparing materials, and handling logistics.
- Onboarding Support: Assist with the onboarding process for new employees, including setting up workstations, arranging IT access, and ensuring all necessary documentation is completed.
- HR Assistance: Support HR tasks such as document management, updating employee records, and helping with internal communications.
- Asset & Sample Management: Oversee office assets and sample inventory, ensuring they are properly tracked, organised, and maintained.
- Office Relocation & Setup Support: Provide assistance with office relocation projects, including packing, organising equipment, coordinating with vendors, and facilitating the move.
Requirements:
- A Bachelor’s degree in Business, Administration, HR, or a related field is preferred.
- 1–2 years of administrative or office support experience is a plus, but not required.
- Good organisational skills with strong attention to detail.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Comfortable managing multiple tasks in a fast-paced environment.
- Must have legal right to work in the UK.
- Strong written and spoken communication skills in both English and Chinese.
Contact Detail:
Manning Global AG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office. Being proficient in Word, Excel, and PowerPoint will not only help you stand out but also prepare you for the tasks you'll be handling.
✨Tip Number 2
Highlight any experience you have with office management or administrative tasks in your conversations. Even if it's informal, discussing your organisational skills and attention to detail can make a strong impression during interviews.
✨Tip Number 3
Network with current or former employees of the company. They can provide insights into the office culture and expectations, which can be invaluable when preparing for interviews or discussions.
✨Tip Number 4
Prepare to discuss your ability to manage multiple tasks in a fast-paced environment. Think of examples from your past experiences where you successfully juggled various responsibilities, as this is a key requirement for the role.
We think you need these skills to ace Office Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Office Admin Assistant role. Emphasise your organisational skills, attention to detail, and any experience with document handling or meeting coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples from your past experiences that demonstrate your ability to manage multiple tasks and support office operations effectively.
Highlight Language Skills: Since strong communication skills in both English and Chinese are required, make sure to clearly state your proficiency in both languages in your application. This can set you apart from other candidates.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Manning Global AG
✨Showcase Your Organisational Skills
As an Office Admin Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed tasks or projects in the past, highlighting your attention to detail and ability to prioritise effectively.
✨Demonstrate Proficiency in Microsoft Office
Since proficiency in Microsoft Office is a requirement, make sure to mention your experience with Word, Excel, and PowerPoint. You could even prepare to discuss how you've used these tools in previous roles to enhance productivity.
✨Prepare for HR-Related Questions
Given that the role involves supporting HR tasks, be ready to answer questions about document management and employee onboarding processes. Familiarise yourself with common HR practices to show your understanding of the role's responsibilities.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, especially since the role requires interaction with various stakeholders. Consider preparing a few questions to ask the interviewer to demonstrate your interest.
