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- Tasks: Support a successful financier with diary management, travel arrangements, and bookkeeping tasks.
- Company: Join a well-established investment firm based in Central London with global offices.
- Benefits: Enjoy private medical insurance, gym memberships, and 25 days holiday plus bank holidays.
- Why this job: Experience a fast-paced role with personal and professional growth opportunities in a dynamic environment.
- Qualifications: Degree educated with proven experience as an Executive Assistant and strong organisational skills.
- Other info: 5 days in the office with remote work options when the CEO travels.
The predicted salary is between 47000 - 65000 £ per year.
Executive Assistant with Bookkeeping duties
Mayfair, Central London
£55,000 - £65,000 + Bonus + Benefits
5 Days Office
On behalf of our client, we are looking for an Executive Assistant who has experience with bookkeeping duties to support a driven, successful financier for a well-established investment firm, based in St James but with offices worldwide. A varied, fast-paced role that is demanding yet rewarding. You will work closely with the Chief Of Staff supporting the Principal in a business and personal capacity. It is 5 days a week in the office, but you can WFH when he travels - which is often!
Key EA Duties
- Diary Management: Efficiently manage the CEO's calendar, scheduling all appointments and meetings.
- Client Liaison: Communicate with clients and manage investor relations, keeping the CEO informed about meetings and necessary information.
- Travel Arrangements: Organize both business and personal travel for the CEO and their family, including booking itineraries and coordinating with drivers.
- Processing payments, invoices, income and receipts and entering data into accounting software or databases then filing hard copies.
- Banking Duties: Reconcile business expenses and manage credit card statements, ensuring accurate tracking of financial activities.
- Helping the Accountant with administrative duties and preparing yearly accounts.
- Managing budgets and tracking bank account balances.
- Completing VAT returns.
- Verifying the accuracy of business accounts and alerting the Accountant of errors.
- House Management: Maintain spreadsheets for running expenses of overseas properties ensuring all bills and maintenance issues are addressed.
- Staff Coordination: Manage personal staff contracts, payroll, and liaise with various household staff such as nannies and housekeepers.
- Event Management: Organize corporate events and social gatherings.
- Expense Management: Document all expenses methodically and include them in bookkeeping activities.
The Ideal EA
- Well presented and spoken.
- Robust, resilient, thrives in a fast pace, high pressure environment.
- Educated to degree level.
- Proven experience as an Executive Assistant or similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office and other relevant software.
- Ability to handle confidential information with discretion.
- Flexibility and adaptability to changing priorities.
Benefits for the EA
- Private medical insurance.
- Gym memberships.
- Cycle to work scheme.
- Pension contribution up to 5%.
- Group Life Assurance.
- Life Assurance.
- Season ticket loan.
- 25 days holiday + bank holiday.
If this EA role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
Contact Detail:
Oriel Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Bookkeeper
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly accounting software. Being able to demonstrate your proficiency in these during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing complex diaries and travel arrangements. Prepare examples of how you've successfully handled similar responsibilities in the past, as this role requires excellent organisational skills.
✨Tip Number 3
Showcase your ability to work under pressure and adapt to changing priorities. Think of instances where you've thrived in a fast-paced environment and be ready to discuss these during your interview.
✨Tip Number 4
Network with professionals in the finance and investment sectors. Engaging with individuals who are already in similar roles can provide valuable insights and potentially lead to referrals for the position.
We think you need these skills to ace Executive Assistant / Bookkeeper
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant and any bookkeeping duties you've performed. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to thrive in a fast-paced environment. Mention specific examples of how you've successfully managed diaries, travel arrangements, or financial tasks in previous roles.
Highlight Relevant Skills: In your application, emphasise your proficiency in MS Office and any accounting software you've used. Also, mention your strong communication skills and ability to handle confidential information with discretion.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Oriel Partners Limited
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks efficiently is crucial. Prepare examples of how you've successfully organised schedules, managed travel arrangements, or coordinated events in previous roles.
✨Demonstrate Financial Acumen
Since the role involves bookkeeping duties, be ready to discuss your experience with financial management. Highlight your familiarity with accounting software and any relevant bookkeeping tasks you've handled, such as processing invoices or reconciling expenses.
✨Communicate Effectively
Strong communication skills are essential for liaising with clients and managing relationships. Practice articulating your thoughts clearly and confidently, and prepare to discuss how you've effectively communicated in high-pressure situations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-life scenarios. Think about challenges you've faced in previous roles, particularly in fast-paced environments, and how you overcame them. This will demonstrate your resilience and adaptability.
