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- Tasks: Manage and process timesheets for contractors, ensuring accuracy and timely submissions.
- Company: Join Select Offshore, a top-rated recruitment leader in Renewables and Marine sectors.
- Benefits: Enjoy perks like incentive trips, breakfast and lunch clubs, gym flexi time, and sabbaticals.
- Why this job: Be part of a growing team with a culture that values your contributions and offers development opportunities.
- Qualifications: Experience in payroll administration or timesheet management is essential; strong organisational skills required.
- Other info: Winners of Agency of the Year 2024 and Best Places to Work 2024.
The predicted salary is between 28800 - 43200 £ per year.
About us… Select Offshore is an industry leader in Renewables, Offshore and Marine recruitment, and the winners of Agency of the Year 2024, and Best Places to Work 2024. Our growth trajectory has been extraordinary over the past few years, and we’re excited to keep adding to our teams in 2025.
We are seeking a detail-oriented and efficient Payroll Assistant to join our growing team. In this role, you will be responsible for managing and processing timesheets for our contracted workforce. Your primary focus will be on ensuring accurate and timely submissions, validating hours worked, and liaising with contractors to resolve any discrepancies. The ideal candidate should have strong organisational skills, excellent communication abilities, and a solid understanding of payroll processes.
What will you do?
- Contractor Timesheet Management: Receive and review timesheets from contractors, ensuring completeness, accuracy, and adherence to company policies and project requirements.
- Verification and Validation: Verify hours worked, overtime, travel days, and any relevant project codes, seeking clarifications from contractors when needed to ensure accurate billing and payment processing.
- Timely Processing: Ensure timesheets are processed promptly for your clients, coordinating with the rest of the payroll and finance teams to meet payroll deadlines.
- Communication: Serve as a point of contact for contractors regarding timesheet submissions and inquiries. Provide assistance in completing timesheets accurately and address any queries professionally.
- Discrepancy Resolution: Collaborate with contractors and project managers to resolve discrepancies in timesheet submissions, approvals, or payments.
- Email inbox monitoring and query resolution.
- Process Improvement: Identify opportunities for process improvements and suggest efficient ways to streamline timesheet management.
What are we looking for?
- Proven experience in payroll administration, timesheet management, or a related field.
- Strong organizational and time management skills.
- Excellent attention to detail and numerical accuracy.
- Proficiency in using timesheet software and MS Office suite.
- Effective written and verbal communication skills.
- Ability to work independently and collaborate effectively with contractors and internal teams.
- Experience using timesheet software in a recruitment business is a plus.
What we can offer you…
- Training & Development – We are committed to ensuring all employees have as many opportunities as possible to grow and develop.
- Incentive Trips – Our top performing employees have the opportunity to attend incentive trips in the UK and abroad, which have previously been in Monaco and Ibiza!
- Breakfast Club – Each month we hold a breakfast club for our top performers, including our support staff, rewarding the effort of those working hard to go the extra mile.
- Lunch Club - Each quarter, we hold a London Lunch Club for our top performers, including our support staff, rewarding the effort of those working hard to go the extra mile.
- Other benefits include: Annual Leave Entitlement, Gym Flexi Time, Maternity & Paternity Pay, Pension Scheme, Sabbaticals.
If you want a job that treats you like the asset you are – this is the one! Apply today, or send over your CV to olivia.gomes@selectoffshore.com
Payroll Administrator employer: Select Offshore
Contact Detail:
Select Offshore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Administrator
✨Tip Number 1
Familiarise yourself with payroll software and timesheet management systems. Since the role requires proficiency in these tools, having hands-on experience or even completing a short course can give you an edge.
✨Tip Number 2
Brush up on your communication skills. As you'll be liaising with contractors to resolve discrepancies, being able to communicate clearly and professionally will help you stand out during the interview process.
✨Tip Number 3
Showcase your attention to detail in any discussions or interviews. Prepare examples of how you've successfully managed timesheets or payroll processes in the past, highlighting your ability to catch errors and ensure accuracy.
✨Tip Number 4
Research Select Offshore and their company culture. Understanding their values and recent achievements, like winning Agency of the Year 2024, will allow you to tailor your approach and demonstrate your enthusiasm for joining their team.
We think you need these skills to ace Payroll Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Payroll Administrator. Familiarise yourself with timesheet management, payroll processes, and the specific requirements mentioned in the job description.
Tailor Your CV: Customise your CV to highlight relevant experience in payroll administration and timesheet management. Emphasise your organisational skills, attention to detail, and any experience with timesheet software, especially in a recruitment context.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples from your past experience that demonstrate your ability to manage timesheets and resolve discrepancies effectively.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Payroll Administrator.
How to prepare for a job interview at Select Offshore
✨Know Your Payroll Basics
Brush up on your understanding of payroll processes and timesheet management. Be prepared to discuss your experience with verifying hours worked and handling discrepancies, as these are key responsibilities for the role.
✨Demonstrate Attention to Detail
Since accuracy is crucial in payroll administration, be ready to provide examples of how you've ensured precision in your previous roles. Highlight any specific tools or methods you use to maintain high standards.
✨Showcase Your Communication Skills
As a point of contact for contractors, effective communication is essential. Prepare to discuss how you've successfully liaised with team members or clients in the past, especially when resolving issues or clarifying information.
✨Be Ready to Discuss Process Improvements
Select Offshore values efficiency, so think about any process improvements you've implemented in previous positions. Be prepared to share ideas on how you could streamline timesheet management in this new role.
