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- Tasks: Support our board of directors with diary management, calls, and presentations.
- Company: Join PHMG, the world's leading audio branding agency with 36,000 clients globally.
- Benefits: Enjoy a competitive salary with flexibility in hours and a dynamic work environment.
- Why this job: Be at the heart of a creative agency, working closely with senior leaders and making an impact.
- Qualifications: Experience as a PA or at board level is essential; strong organizational skills are a must.
- Other info: This role requires discretion and the ability to handle confidential tasks.
The predicted salary is between 24000 - 36000 £ per year.
Role: Personal Assistant
Location: Manchester (Old Trafford)
Hours: 8.30am – 5.15pm with flexibility required
Salary: £40,000 base (£45,000 OTE)
We’re looking for a highly polished and professional Personal Assistant to support our board of directors. You’ll find yourself in the spotlight as you work closely with our leadership team – playing a pivotal role in ensuring the smooth running of the business.
First and foremost, you must demonstrate the confidence to work with senior leaders. And while your natural enthusiasm will shine through, it must be underpinned by exceptional organisational skills, so that you can prioritise a busy and challenging workload. Naturally, you must be able to keep a cool head under pressure – using your initiative to complete tasks efficiently and accurately.
You’ll cover a wide range of highly confidential tasks so will consistently demonstrate discretion, tact and diplomacy. We’ll expect you to bring experience working at board level or as a private PA.
About PHMG:
Established in 1998, PHMG has grown from a renowned Manchester-based business to the world’s leading audio branding agency – working with 36,000 clients in 54 countries across the globe. This expansive client list includes household names of the calibre of Samsung, Audi and Adidas, as well as SMEs in every sector of the global market. We give each of them a stellar production that combines creative copy, world-class voice artistry and an exclusive Brand-Sound-Track™ – strengthening their business identity in the most memorable, emotive way.
Strategic objectives and responsibilities :
Diary and calendar management – including coordinating business meetings, personal events and managing reservations
Receiving incoming calls, mails, emails and visitors – screening, re-directing and taking action as required
Preparing presentations and reports – collating, checking and printing documents
Taking meeting minutes and recording actions for distribution
Maintaining files and accurate records
Organising travel itineraries and appointments
There will be a requirement for some private PA tasks including running errands
Measures of success:
Flexibility to cover tasks outside of normal business hours
Extreme organisational skills and the initiative to prioritise effectively
The ability to act with the utmost discretion
A positive and willing approach
The confidence to tackle problems and find appropriate solutions, troubleshooting as required
Excellent communication skills, both face-to-face and over the phone/by email
The ability to work autonomously and with minimal direction
A highly professional approach
Personal Assistant employer: PHMG
Contact Detail:
PHMG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the company culture and values of PHMG. Understanding their approach to audio branding and client relationships will help you align your responses during the interview, showcasing how you can contribute to their mission.
✨Tip Number 2
Highlight your experience in managing high-level executives' schedules. Be prepared to discuss specific examples where your organizational skills made a significant impact, especially in fast-paced environments.
✨Tip Number 3
Demonstrate your ability to handle confidential information with discretion. Prepare to share scenarios where you successfully managed sensitive tasks, emphasizing your tact and diplomacy.
✨Tip Number 4
Showcase your problem-solving skills by discussing past challenges you've faced as a PA. Be ready to explain how you approached these situations and the positive outcomes that resulted from your initiative.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported senior leaders or worked at board level. Emphasize your organizational skills and ability to manage a busy workload.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've demonstrated discretion, initiative, and excellent communication skills in previous positions.
Highlight Relevant Skills: Clearly outline your skills that align with the job description, such as diary management, report preparation, and travel organization. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at PHMG
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or prioritized tasks in previous roles. Highlight your ability to keep everything running smoothly, especially under pressure.
✨Demonstrate Discretion and Professionalism
Since the role involves handling confidential information, be ready to talk about situations where you maintained confidentiality and acted with discretion. This will show that you understand the importance of trust in a Personal Assistant position.
✨Communicate Confidently
Practice articulating your thoughts clearly and confidently. Since you'll be interacting with senior leaders, it's crucial to convey your ideas effectively, both in person and through written communication.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to troubleshoot issues or adapt to unexpected changes, and be ready to explain how you handled them.
