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- Tasks: Support two leaders in Marketing Solutions with scheduling, travel, and event management.
- Company: Join LinkedIn, a global leader in professional networking and marketing solutions.
- Benefits: Enjoy a dynamic work environment in London with opportunities for growth and flexibility.
- Why this job: Be part of a collaborative team, enhancing your organizational skills while making an impact.
- Qualifications: 5+ years as an executive assistant, fluent in English, and proficient in MS Office.
- Other info: Travel required; must be adaptable to different cultures and time zones.
The predicted salary is between 36000 - 60000 £ per year.
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Be a motivated self-starter who works independently, effectively problem solves and prioritises work and anticipates the needs of the executives.
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Handle requests and queries appropriately
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Oversee all aspects of diary management: proactively managing schedules, actioning requests for meetings and mitigating diary clashes, ensuring that bookings are achievable in terms of workload and time constraints.
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Co-ordinate domestic and international travel management in line with corporate policies.
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Meeting management (take minutes, follow-up on actions etc).
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Event management – organise meetings and special events, including all hands, offsites and team events.
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Prepare presentations, briefs and other supporting docs as required
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Full expense management (collation, preparation and submission of expenses)
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Procurement (Manage PO’s, set-up new vendors etc.)
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Build strong and effective working relationships within the organisation and other cross-functional partners.
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Work closely together with the Global and EMEA & LATAM Admin teams
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Travel required
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Support special projects on a regular basis
LinkedIn is currently seeking a highly motivated Executive Assistant. The successful candidate will be responsible for supporting two leaders in our Marketing Solutions business: Senior Director of Global Marketing, and Senior Director of Sales, EMEA Growth Markets.
The role requires excellent organizational and multi-tasking skills, proactivity and an ability to prioritize and work to deadlines. A professional and team-oriented approach combined with strong written and verbal communications skills is essential. The ideal candidate will be able to maintain strict confidentiality and bring a blend professionalism, passion and flexibility to the role. This role will be based in our London office., * 5 + years of proven experience as an executive administrative assistant, senior administrative assistant or in other senior secretarial position
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5 + years of proven experience in an international working environment, supporting multiple individuals/teams (international + remotely)
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Fluency in both verbal and written English, * Excellent cross-level communication and interpersonal skills
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Excellent knowledge of MS Office (Office365, OneDrive, Outlook, Word, Excel, PowerPoint) and good knowledge of GoogleDrive
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Full comprehension of office management systems and procedures
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Up-to-date with advancements in office gadgets and applications
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Highly flexible and able to work and grow with the company and the office
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Exemplary planning and time management skills
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Ability to multitask, prioritise daily workload, and willing to be flexible with occasionally varied and additional duties
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Being mindful of working with different cultures and time zones (from Asia/Pacific to Europe and the US) when setting up meetings and events
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Discretion and confidentiality
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Professional credibility
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Attention to detail
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Ability to work both as a team member and on own initiative (able to make decisions on behalf of Seniors/team)
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Self-motivating and willing to learn
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Positive, friendly, approachable attitude to everyone.
Suggested Skills
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Excellent communication
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Multi tasking
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Organisational
Executive Assistant employer: LinkedIn
Contact Detail:
LinkedIn Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Showcase your organizational skills by preparing a mock calendar for the executives you would support. Highlight how you would prioritize their tasks and manage their time effectively.
✨Tip Number 2
Familiarize yourself with the latest tools and software that enhance productivity, especially those mentioned in the job description like MS Office and Google Drive. Being able to discuss these tools confidently can set you apart.
✨Tip Number 3
Demonstrate your understanding of working across different cultures and time zones. Share examples of how you've successfully coordinated meetings or events with international teams in the past.
✨Tip Number 4
Prepare to discuss your experience in managing travel logistics and event planning. Be ready to provide specific examples of how you handled complex arrangements and ensured everything ran smoothly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an executive administrative assistant, especially in international environments. Emphasize your organizational skills, ability to multitask, and any relevant software proficiency.
Craft a Strong Cover Letter: In your cover letter, express your motivation for the role and how your skills align with the job description. Mention specific experiences that demonstrate your ability to manage schedules, handle travel arrangements, and support senior executives.
Showcase Communication Skills: Since excellent communication is crucial for this role, provide examples in your application of how you've effectively communicated with different teams or cultures. Highlight any experience you have in taking minutes or managing meetings.
Highlight Flexibility and Proactivity: Demonstrate your flexibility and proactive approach in your application. Share instances where you anticipated needs or solved problems independently, showcasing your ability to adapt to changing priorities.
How to prepare for a job interview at LinkedIn
✨Show Your Proactivity
Demonstrate your ability to anticipate the needs of executives by sharing examples from your past experiences. Highlight situations where you took initiative to solve problems or streamline processes without being prompted.
✨Master Diary Management
Be prepared to discuss your approach to diary management. Explain how you prioritize tasks, manage scheduling conflicts, and ensure that meetings are feasible within time constraints. Providing specific examples will showcase your organizational skills.
✨Highlight Your Communication Skills
Since excellent communication is crucial for this role, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with diverse teams and managed cross-functional relationships in previous roles.
✨Emphasize Flexibility and Cultural Awareness
Given the international nature of the role, share your experiences working with different cultures and time zones. Discuss how you adapt your communication style and work habits to accommodate various teams and ensure smooth collaboration.
