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- Tasks: Manage daily office operations and support the company owner as a PA.
- Company: Join a small consultancy focused on bespoke electronic systems.
- Benefits: Gain valuable experience in a supportive environment with potential for career growth.
- Why this job: Be part of a dynamic team, enhancing your organisational and leadership skills.
- Qualifications: Experience in office management, strong communication, and proficiency in Microsoft Office required.
- Other info: Opportunity for personal development and involvement in ISO9001 audits.
The predicted salary is between 28800 - 43200 £ per year.
A small consultancy business, specialising in the development and application of bespoke electronic systems now has an opportunity for an Office Manager who will have PA responsibilities for the company owner.
A highly organised and proactive Office Manager is required to oversee the daily operations of the office. The ideal candidate will possess strong supervisory skills and a solid understanding of administrative functions. This role is pivotal in ensuring that the office runs smoothly and efficiently, supporting both staff and management in achieving organisational goals.
Duties and responsibilities
- Monitor incoming calls, and respond to telephone inquiries
- Process sales orders, including monitoring stock availability
- Compose sales quotes, letters, emails and presentations
- Assist in the preparation and dispatch of orders
- Arrange travel itineraries, for Managing Director and Engineers
- Relay sales leads
- Arrange shipping manifests
- Liaising with carriers, completing commercial invoices and dangerous good forms
- Placing orders with suppliers
- Booking in deliveries using the Stockit system
- Paying and issuing of invoices, using Quickbooks
- Carrying out ISO9001 internal audits and all preparation for the annual audit
- Ensuring all health and safety requirement and certificates are up to date
- Key Holder - Allocation of office keys - signing in and out
- Petty cash
- Production scheduling
- Completing yearly application for Cyber Essentials
Skills & Experience
- Proven experience in an office management or senior administrative role
- Strong organisational skills with the ability to prioritise tasks effectively
- Microsoft Office - Word, Excel & PowerPoint
- Excellent communication skills, both verbal and written
- Experience in team management and the ability to motivate staff towards common goals
Desirable
- Previous PA/EA experience would be advantageous
- Proficiency in QuickBooks or similar accounting software is highly desirable
- A knowledge of ISO9001 and ISO audits would be an advantage
- Knowledge of stock control or production control systems would be an advantage
If you are a dedicated individual, able to ensure the smooth operation of a small office/technical environment, with a desire to develop your career further, please contact Graeme at Vibe Recruit on 07971 309403 for a confidential conversation or apply immediately!
Office Manager / PA in Witney employer: Vibe Recruit Limited
Contact Detail:
Vibe Recruit Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / PA in Witney
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as QuickBooks and Stockit. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these scenarios in detail to demonstrate your capability.
✨Tip Number 3
Research the company’s focus on bespoke electronic systems. Understanding their business model and recent projects can help you tailor your conversation and show genuine interest during the interview.
✨Tip Number 4
Prepare questions that reflect your understanding of the role's responsibilities, especially around ISO9001 audits and health and safety requirements. This shows you're proactive and serious about ensuring compliance in the office.
We think you need these skills to ace Office Manager / PA in Witney
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administrative roles. Emphasise your organisational skills, proficiency in Microsoft Office, and any experience with QuickBooks or ISO9001.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific duties from the job description that you are excited about and how your skills align with them.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills and any supervisory experience. Provide examples of how you've successfully managed tasks or motivated a team in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Manager role.
How to prepare for a job interview at Vibe Recruit Limited
✨Showcase Your Organisational Skills
As an Office Manager/PA, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your prioritisation skills and attention to detail.
✨Demonstrate Communication Proficiency
Excellent communication is key for this role. Be ready to discuss how you've effectively communicated with team members, clients, or suppliers. Consider preparing a brief example of a challenging situation where your communication made a difference.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Office and QuickBooks is important, brush up on these tools before the interview. You might be asked about your experience with them, so be prepared to discuss specific tasks you've completed using these applications.
✨Understand the Company’s Operations
Research the consultancy business and its focus on bespoke electronic systems. Understanding their operations will help you tailor your responses and demonstrate your genuine interest in the role and the company.
