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For Companies At a Glance
- Tasks: Manage administrative processes and support the leadership team in a specialist educational setting.
- Company: Join a leading education supply agency dedicated to developing young people across the UK.
- Benefits: Enjoy excellent pay, guaranteed pay schemes, networking events, and professional development opportunities.
- Why this job: Be part of a rewarding environment that values diversity and supports your growth.
- Qualifications: A-Levels or equivalent required; experience in school administration is essential.
- Other info: We welcome applications from all backgrounds and are committed to inclusivity.
The predicted salary is between 24600 - 27400 £ per year.
An exciting opportunity has arisen for a highly organised, proactive, and experienced individual to take on the role of Executive Officer (Administration & Governance) in a specialist educational setting in Hillingdon. This key role provides essential administrative, governance, and SEND support across the organisation, ensuring effective and professional coordination of core school functions.
Purpose of the Role
- Lead and manage key administrative processes, ensuring effective day-to-day support for the leadership team and wider school functions.
- Oversee and develop the school's MIS (Management Information System), ensuring accuracy and compliance with data protocols and reporting requirements.
- Administer and coordinate statutory SEND processes, including EHCP Annual Reviews and pupil admissions.
- Provide confidential and high-level secretarial support to the Principal and Senior Leadership Team.
- Serve as Clerk to the Governing Body, supporting all aspects of governance and compliance.
Key Responsibilities
Administration & Operations
- Coordinate administrative workload, liaising with the Operations Manager to ensure effective team support.
- Oversee central communication channels including shared inboxes, distributing messages to relevant staff.
- Organise and minute meetings for leadership and external stakeholders.
SEND Administration & Admissions
- Arrange and attend EHCP Annual Reviews; prepare accurate minutes and ensure documentation meets statutory deadlines.
- Maintain up-to-date SEND records, including the SEND register and relevant stakeholder communication.
- Manage the admissions process in collaboration with the Admissions Panel, ensuring all paperwork and parental engagement are completed efficiently.
- Support the distribution and maintenance of Parent and Staff Handbooks.
MIS/Data Management
- In collaboration with IT and leadership, manage key MIS routines including academic year setup, class creation, pupil groupings, and timetable support.
- Maintain accurate pupil records, ensuring statutory data (e.g. SEN, FSM, Pupil Premium, medical) is recorded and updated as needed.
- Complete CTF transfers, process new admissions, manage leavers, and conduct annual data checks.
Governance Support
- Act as Clerk to the Governing Body, providing full clerking service including scheduling, preparing agendas, circulating papers, and minuting meetings.
- Ensure timely collection and submission of governor documentation and annual declarations.
General Duties
- Maintain confidentiality and professionalism at all times.
- Attend training and CPD opportunities to support ongoing professional growth.
Qualifications
- A-Levels or equivalent essential.
- GCSE English and Maths at Grade C or above.
- School administration or governance-related qualifications (desirable).
Experience
- Proven experience in school or education administration.
- Strong working knowledge of MIS systems (e.g. SIMS, Arbor).
- Experience managing SEND processes, particularly EHCPs.
- Understanding of governance processes and clerking responsibilities.
As a HR officer and part of our team, you benefit from:
- Excellent daily rates paid using the PAYE system.
- Guaranteed pay scheme (subject to availability).
- Social and networking events.
- Pension contributions.
- CPD to help with your professional development.
- Access to a dedicated consultant.
We are a market-leading education supply agency committed to the development of young people. With branches across the country, we are an employer of choice for high quality educators.
We do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
If you are a HR officer who can enthuse, motivate and engage learners and would like the challenge of working in a rewarding environment, then we want to hear from you.
Apply today via this website, or for more information about this role and other opportunities call us on (phone number removed).
Executive and Governance Officer employer: Smart Teachers
Contact Detail:
Smart Teachers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive and Governance Officer
✨Tip Number 1
Familiarise yourself with the specific MIS systems mentioned in the job description, such as SIMS or Arbor. Having a strong understanding of these systems will not only boost your confidence but also demonstrate your readiness to manage data effectively.
✨Tip Number 2
Network with current or former employees in similar roles to gain insights into the day-to-day responsibilities and challenges. This can provide you with valuable information that you can use to tailor your approach during interviews.
✨Tip Number 3
Brush up on your knowledge of SEND processes and governance responsibilities. Being well-versed in these areas will help you stand out as a candidate who is not only qualified but also genuinely interested in supporting the school's mission.
✨Tip Number 4
Prepare thoughtful questions about the school's administrative processes and governance structure to ask during your interview. This shows your proactive nature and genuine interest in the role, making a positive impression on the hiring team.
We think you need these skills to ace Executive and Governance Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in school administration and governance. Emphasise your familiarity with MIS systems and any specific SEND processes you've managed.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've supported leadership teams or managed administrative processes in previous roles.
Highlight Relevant Qualifications: Clearly list your qualifications, especially A-Levels and GCSEs in English and Maths. If you have any additional school administration or governance-related qualifications, make sure to include those as well.
Showcase Your Understanding of Governance: In your application, demonstrate your understanding of governance processes and clerking responsibilities. Mention any experience you have in supporting governing bodies or managing compliance documentation.
How to prepare for a job interview at Smart Teachers
✨Research the Organisation
Before your interview, take some time to research the organisation's values, mission, and recent developments. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Prepare for Governance Questions
Given the nature of the Executive and Governance Officer role, be ready to discuss your understanding of governance processes and your experience with clerking responsibilities. Think of specific examples from your past roles that demonstrate your expertise.
✨Showcase Your Administrative Skills
Highlight your organisational skills and experience in managing administrative tasks. Be prepared to discuss how you've successfully coordinated workloads and supported leadership teams in previous positions.
✨Demonstrate Your Knowledge of SEND Processes
Since the role involves managing SEND processes, be ready to talk about your experience with EHCPs and other related documentation. Providing concrete examples of how you've handled these processes will strengthen your candidacy.
