Conveyancing Assistant

Our client has a vacancy for a Conveyancing Assistant to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. You will need to have at least one year’s experience in a similar role. This is a hybrid role offering a mix of office and home based working.

Key Duties:

• Day to day management of sale files, escalating to the Conveyancer as and when necessary
• Obtaining Land Registry documents or title deeds as applicable
• Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries
• Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary
• Diarising and chasing matters as necessary
• Provide professional telephone support to the team
• Preparing accounts echits for all receipts and payments
• Preparing files for exchange of contracts - for approval by the Conveyancer
• Preparing files for completion - for approval by the Conveyancer including necessary letters and accounts paperwork
• Dealing with completion of matters and preparing files for the post completion team
• Managing own email account efficiently
• To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order

Additionally, where Administration support is not available, some or all of the following may be required from time to time:

• Incoming & outgoing post collection/distribution
• Opening new matter files on business systems
• Assisting with initial administration work on matter files
• Taking customer card payments on account
• Issuing customer forms and assisting in their completion
• Applying for searches
• Using the Land Registry portal to obtain copy deeds
• Assisting with telephone answering where appropriate
• General admin duties including post, printing, scanning and photocopying.

Requirements:

• Relevant residential conveyancing experience
• Good oral and written communication skills
• An energetic, enthusiastic, pro-active, problem-solving ethos
• Great attention to detail
• Able to demonstrate an understanding of conveyancing protocols
• Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.