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- Tasks: Support top executives with scheduling, travel, and expense management in a dynamic gaming company.
- Company: Join a renowned Japanese gaming company making waves in the industry.
- Benefits: Enjoy hybrid work options and a competitive salary based on experience.
- Why this job: Be part of a vibrant culture while honing your administrative skills in a global environment.
- Qualifications: Must be fluent in Japanese and English, with strong admin skills and attention to detail.
- Other info: This is a permanent, full-time role located in West Greater London.
The predicted salary is between 36000 - 60000 £ per year.
Ref: AJ46179
A well-known Japanese gaming company is currently recruiting an Executive Assistant to work in their West Greater London office.
In this role, you will be responsible for providing comprehensive executive support to President and Vice Presidents, including complex diary management, travel arrangements, and expense administration.
The ideal candidate should have excellent administration skills, attention to detail, business level Japanese, and strong communication skills.
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ELIGIBLE APPLICANTS:
- (O) Eligible visa: Permanent residence, Spouse, Partner
- (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance
WORK TYPE: Hybrid working available
VISA SUPPORT: No
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TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: Negotiable depending on experience
START: ASAP
LOCATION: West Greater London
Executive Assistant Main Responsibilities:
Executive & Administrative Support
- Provide comprehensive executive support to the President and Vice Presidents, including complex diary management, travel arrangements, and expense administration
- Manage and coordinate Senior Management meetings and Quarterly Company Updates, including agenda preparation, minute-taking, and tracking action items
- Support executive communications and maintain confidential documentation
Financial & Compliance Support
- Partner with Internal Control/Audit teams to ensure timely submission of control documents and TODs
- Process and verify corporate expenses and invoices in SAP
- Monitor and assist with Corporate Management Division GAR submissions
- Support budget control and financial documentation processes
Office Operations & HR Support
- Serve as primary point of contact for general administrative inquiries and support
- Provide professional reception coverage as needed
- Collaborate with HR team on recruitment processes, new employee onboarding and other general HR admin tasks
- Coordinate and execute company-wide events and initiatives
- Maintain office supplies and manage vendor relationships
Additional Responsibilities
- Identify and implement process improvements for administrative workflows
- Support special projects and initiatives as assigned
- Maintain strict confidentiality in all aspects of work
- Ensure compliance with company policies and procedures
Executive Assistant Ideal Candidate:
- Business level Japanese and English for writing and speaking (at least JLPT N2 Level)
- Impeccable attention to detail
- Excellent administration skills
- Basic SAP knowledge preferred
- Excellent communication / interpersonal skills
- Strong problem solver
- Professional and approachable
- Determination to achieve objectives and goals
- Understanding of Japanese culture
** All applicants for the Executive Assistant must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
Japanese speaking Executive Assistant employer: Centre People Appointments
Contact Detail:
Centre People Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Japanese speaking Executive Assistant
✨Tip Number 1
Make sure to highlight your experience in complex diary management and travel arrangements during any networking opportunities. This role requires a high level of organization, so sharing specific examples can help you stand out.
✨Tip Number 2
Familiarize yourself with the Japanese business culture and etiquette. Understanding cultural nuances can be a significant advantage when communicating with executives from a Japanese company.
✨Tip Number 3
If you have any connections within the gaming industry or specifically with Japanese companies, reach out to them for insights or potential referrals. Personal recommendations can greatly enhance your chances of landing an interview.
✨Tip Number 4
Prepare to discuss your problem-solving skills and how you've implemented process improvements in previous roles. This is a key aspect of the job, and demonstrating your proactive approach can make a strong impression.
We think you need these skills to ace Japanese speaking Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your relevant experience as an Executive Assistant. Emphasize your skills in diary management, travel arrangements, and expense administration, as these are key responsibilities for the role.
Showcase Language Proficiency: Clearly indicate your business level Japanese and English language skills on your application. Mention any relevant certifications, such as JLPT N2, to demonstrate your proficiency.
Highlight Attention to Detail: Provide specific examples in your cover letter or CV that showcase your attention to detail. This could include instances where you successfully managed complex schedules or ensured accuracy in financial documentation.
Express Cultural Understanding: In your application, mention your understanding of Japanese culture and how it relates to your work style. This will show that you are not only qualified but also culturally aligned with the company.
How to prepare for a job interview at Centre People Appointments
✨Showcase Your Language Skills
Since the role requires business level Japanese, be prepared to demonstrate your language proficiency during the interview. Practice common business phrases and be ready to discuss your experience in both Japanese and English.
✨Highlight Your Administrative Experience
Discuss specific examples from your past roles where you managed complex diary schedules, travel arrangements, or expense administration. This will show that you have the necessary skills to support high-level executives effectively.
✨Understand Japanese Culture
Familiarize yourself with Japanese business etiquette and culture. This knowledge will not only help you connect with the interviewers but also demonstrate your commitment to fitting into their corporate environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle administrative challenges. Prepare scenarios where you successfully implemented process improvements or managed difficult situations in previous jobs.
