Clwyd Ward - Ward Clerk

Clwyd Ward is looking for an enthusiastic and motivated individual to join our team. We currently have a Ward Clerk vacancy which is a permanent post for 16 hours per week, including alternative Saturdays.

We require the successful post holder to be proactive, organised with good time management skills, within our busy, friendly and hard working team.

Clwyd Ward is dedicated to MSK Orthopaedic/Enhanced Recovery patients. The ward is led by Ward Manager Caroline Morris, Sisters Jayne Long and Louise Beaumont and specialises in the care of patients post surgery mainly hip and knee replacements. Clwyd ward is a busy ward, caring for up to 60 patients per week. Working under the Enhanced Recovery Pathway, patients are discharged on day of surgery or the following day. We work closely with the Enhanced Recovery team including consultants and E/R specialist sisters. Patient will be advised to attend Joint School prior to admission.

We pride ourselves on the outstanding care delivered to patients throughout their entire journey from referral through to treatment, discharge and follow up care. The service is dedicated to the development of all staff members to ensure they are confident and proficient in providing highly skilled, high-quality care., Under the direction of the Ward Manager, the post holder will be responsible for assisting the ward team, ensuring the smooth functioning of the unit through effective communication, general administration and appropriate interactions with patients, visitors and the multidisciplinary team.

Please note job description may be amended following review, Verbally welcome new patients onto the ward, admitting patients and checking details are correct electronically on the Trust PAS (Patient Administration System).

Use the Trust computer systems i.e. PAS (Patient Administration System), EPR, (Electronic Patient Record) E-mail, Microsoft Word and Excel. Registration of patients, inputting and collecting data, distributing this information to relevant personnel and acting upon the information received.

Retrieve patient information such as notes, X-rays scan reports etc. from within the Trust and external agencies. Notes and laboratory reports will be filed in accordance to CNST (Clinical Negligence Scheme for Trusts) standards. Preparing sets of notes for the Multidisciplinary team, for admissions, ward rounds and outpatients. Ensuring appropriate levels of documentation are available i.e. addressograph labels. On discharge check all notes and charts are filed correctly in patient records, ensuring discharge summaries are complete and notes are sent to appropriate destination. This may involve walking long distances on a regular basis between departments and a degree of physical effort is required. Manual handling training is mandatory on an annual basis.

Verbally, telephone and electronically communicate with estates department for maintenance repairs within department.

Organising meals for patients and canceling as appropriate, communicating with kitchen staff/dietician to ensure dietary requirements are satisfied.

In accordance with hospital Trust Guidelines, order and confirm patient transport at the request of the nurse in charge, prior to a patient’s discharge or other hospital appointment – complete transport and ambulance forms

Sort and distribute mail and re-address if necessary.

To be accountable for own practice, and take every reasonable opportunity to sustain and improve knowledge and professional competence.

Attend annual mandatory/statutory training to ensure adherence to Trust policies and current legislation.

Attend relevant in house training sessions that are pertinent to own clinical practice, in order to enhance knowledge and skills.

To assist in the creation of a good working atmosphere.

Assist team members in the maintenance and control of stock/equipment, which may include ordering, collecting, and delivering items between departments.

Order stationery and equipment on the ORACLE and inform the Ward Manager / nurse in charge when ready for authorization and chase up as necessary.

Maintains a working environment that enhances and promotes the health and safety of patients and staff and all visitors to the area.

Assist in the data collection for audit purposes, categorise if necessary and send to appropriate destination either verbally, electronically or by telephone.

Ensure adherence to Trust policies, procedures, guidelines and current legislation.

Maintaining good interpersonal relationships with clients and relatives whilst maintaining confidentiality/sensitivity, working closely with all members of the multidisciplinary team.

Communicating with external agencies.

Answering telephone and helping with any queries regarding patients and relaying messages to ward staff, doctors and patients. Dealing with calls from patients, relatives who may be aggressive or distressed and refer as appropriate.

Communicate/interact between departments within the Trust and external organisations, to arrange times for patients to undertake investigations and keeping the senior nurse informed of progress at all times.

Preparing post operative and discharge packs, to support the nursing team.

Applicants from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications. Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration – GOV.UK (www.gov.uk)

Important

Your application form must include a complete record of your employment history. Please explain any gaps in your employment/education history and reasons for these gaps. The Trust maintains the right to withdraw an employment offer or terminate employment if it is later found that an application for employment contained false, mis-leading or inaccurate information. For the avoidance of doubt this would include omissions of previous periods of employment or reasons given for gaps in employment.

Please be aware that we reserve the right to close this job advert early where sufficient applications have been received.

For Information

The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT embraces diversity, equality and inclusion and our aim is to be diverse in age, gender identity, race, sexual orientation, physical or mental ability and ethnicity.

We are committed to ensuring disabled workers aren’t disadvantaged when applying for and doing their jobs and offer an interview to all applicants with a disability who meet the minimum criteria for the advertised post. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

Midlands and Lancashire Commissioning Support Unit (MLCSU) process recruitment on behalf of Robert Jones Agnes Hunt. Further information on how your personal data is managed can be found on the supporting Privacy Notice.

Your application will be made in Trac, the MLCSU’s preferred third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs and also available in your candidate account.

If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

In submitting an application form to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. You also authorise the RJAH Hospital NHS Foundation Trust to confirm any previous NHS service details via the Electronic Staff Record IAT process should you be appointed to the post.