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- Tasks: Support senior management with scheduling, correspondence, and office needs.
- Company: Join a public sector organization dedicated to enhancing public service.
- Benefits: Gain valuable experience in a supportive team environment.
- Why this job: Be a key player in ensuring smooth operations while developing your administrative skills.
- Qualifications: GCSE Maths & English A-C, 2 A-levels, and 18 months secretarial experience required.
- Other info: Experience with Microsoft Office and minute taking is essential.
The predicted salary is between 24000 - 36000 £ per year.
The Recruitment Co are currently working with a well-established public sector organisation committed to enhancing public service and ensuring the efficient operation of services. We are seeking an experienced and highly organised Personal Secretary to join the team and provide critical administrative support to senior management., As a Personal Secretary, you will provide comprehensive administrative support to senior staff, managing their schedules, correspondence, and general office needs. Your role will be pivotal in ensuring that all day-to-day operations run smoothly and efficiently., * Managing the diaries and schedules of senior management, coordinating appointments and meetings.
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Organising and preparing documents, agendas, and minutes for meetings and events.
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Acting as the first point of contact for internal and external stakeholders, handling inquiries and providing timely responses.
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Drafting and proofreading correspondence, reports, and other written materials.
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Coordinating travel arrangements, accommodations, and other logistical support as required.
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Maintaining accurate filing systems and records, ensuring confidentiality at all times.
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Assisting with the preparation of presentations, reports, and other documents for senior leadership.
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Undertaking various administrative tasks to support the wider team and department.
1a. GCSE Maths & English A-C or equivalent AND 2 x A-levels or equivalent AND 18 months experience in a secretarial role to include typing, diary management and communication with all levels of the organisation, * 3 years’ experience in a secretarial role to include typing, diary management and communication with all levels of the organisation.
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RSA/OCR Stage 2 (both parts) typing or word processing OR 1-year word processing experience.
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Experience of minute taking
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Experience in the use of Microsoft Word, Excel, Outlook & Power Points
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Experience of working as part of a team.
Personal Secretary - Band 4. employer: The Recruitment Co.
Contact Detail:
The Recruitment Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Secretary - Band 4.
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, such as Microsoft Word, Excel, Outlook, and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing diaries and schedules effectively. Think of specific examples where you successfully coordinated appointments or managed conflicting schedules, as this will show your organizational skills.
✨Tip Number 3
Prepare to discuss your experience with minute-taking and document preparation. Be ready to share how you ensure accuracy and confidentiality in your work, as this is crucial for a Personal Secretary role.
✨Tip Number 4
Network with professionals in similar roles or within the public sector. Engaging with others can provide insights into the organization’s culture and expectations, which can be beneficial during interviews.
We think you need these skills to ace Personal Secretary - Band 4.
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in secretarial roles, particularly focusing on diary management, communication skills, and proficiency in Microsoft Office applications. Use specific examples to demonstrate your capabilities.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your motivation for applying and how your skills align with the job requirements. Mention your experience in managing schedules and handling correspondence, as these are key aspects of the role.
Highlight Relevant Experience: In your application, emphasize your previous roles where you provided administrative support, managed diaries, and coordinated meetings. Include any experience with minute taking and preparing documents for senior management.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Secretary role.
How to prepare for a job interview at The Recruitment Co.
✨Showcase Your Organisational Skills
As a Personal Secretary, your ability to manage schedules and coordinate appointments is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past.
✨Demonstrate Communication Proficiency
Since you'll be the first point of contact for stakeholders, highlight your communication skills. Share experiences where you effectively handled inquiries or resolved issues, showcasing your professionalism and responsiveness.
✨Familiarity with Software Tools
Make sure to mention your experience with Microsoft Word, Excel, Outlook, and PowerPoint. You might be asked to demonstrate your proficiency, so be ready to discuss how you've used these tools in previous roles.
✨Prepare for Minute Taking Scenarios
Given the importance of minute taking in this role, be prepared to discuss your approach to capturing key points during meetings. Consider bringing a sample of minutes you've taken in the past to illustrate your attention to detail.
