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For Companies At a Glance
- Tasks: Be the office superstar, managing supplies, meetings, and guest coordination.
- Company: Join a dynamic team that values organisation and enthusiasm in a vibrant office environment.
- Benefits: Enjoy a collaborative culture with opportunities for growth and learning.
- Why this job: Perfect for those who thrive in fast-paced settings and love making things run smoothly.
- Qualifications: 12 months of experience, a positive attitude, and strong communication skills are essential.
- Other info: Ideal for self-motivated individuals eager to support a diverse team.
The predicted salary is between 28800 - 43200 £ per year.
The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!
If you are interested in applying for this job, please make sure you meet the following requirements as listed below.
Responsibilities:
- Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming
- Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
- Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes
- Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection
- Supporting senior leadership team with booking travel, expenses and meetings
- Supporting Marketing team with events and adhoc tasks
- Distributing and sending post and arranging couriers
- Internal and external event coordination including organising company meetings, social and charity events and training sessions
- Adding new vendors to the systems and raising POs
- Other adhoc administrative duties as assigned
Qualifications
Knowledge, Skills and Abilities
- At least 12 months experience in a similar role
- Positive, can-do attitude with a keen desire to learn
- Excellent interpersonal skills – able to work with people inside and outside the business.
- An excellent work ethic and the ability to work in a fast-paced environment
- Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
- Strong verbal and written communication skills.
- Excellent Microsoft Office skills and ability to pick up new systems quickly
Office Coordinator employer: Publicis Media
Contact Detail:
Publicis Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the specific office tools and software that we use at StudySmarter. Being well-versed in Microsoft Office and any other relevant systems will give you a significant edge during the interview process.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed office operations in the past. Be ready to discuss specific situations where your proactive approach made a difference.
✨Tip Number 3
Network with current or former employees of StudySmarter on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about our company culture and expectations, which can be invaluable during your application process.
✨Tip Number 4
Prepare to demonstrate your interpersonal skills in the interview. Think of scenarios where you've effectively communicated with different teams or resolved conflicts, as this role requires strong collaboration across various departments.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office coordination or similar roles. Emphasise your organisational skills, ability to multitask, and any specific software proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention specific examples of how you've successfully managed office operations or supported teams in previous positions, demonstrating your proactive approach.
Highlight Interpersonal Skills: In your application, emphasise your excellent interpersonal skills. Provide examples of how you've effectively communicated with colleagues and external partners, as this is crucial for the Office Coordinator role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that your documents are clear and professional, reflecting your strong written communication skills.
How to prepare for a job interview at Publicis Media
✨Show Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised events or managed office supplies, showcasing your proactive approach.
✨Highlight Your Interpersonal Skills
This role requires excellent communication and teamwork. Be ready to discuss how you've effectively collaborated with colleagues or liaised with external vendors in previous positions. A positive attitude goes a long way!
✨Demonstrate Initiative
Employers love candidates who take the initiative. Think of instances where you identified a problem and took steps to resolve it without being asked. This will show that you're self-motivated and can get things done.
✨Familiarise Yourself with Microsoft Office
Since strong Microsoft Office skills are essential for this role, brush up on your knowledge of the software. Be prepared to discuss how you've used these tools in your previous roles to enhance productivity and organisation.
