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- Tasks: Support HR, bookkeeping, office management, and health and safety in a dynamic environment.
- Company: Join a growing company in St Albans, known for its innovative culture.
- Benefits: Enjoy flexible hours, casual dress, gym membership, and work-from-home options.
- Why this job: Be an integral part of a fast-paced team and make a real impact.
- Qualifications: 5 years in office administration, basic bookkeeping experience, and strong multitasking skills required.
- Other info: Driver's license preferred but not essential; company events and pension scheme included.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity has arisen for a highly organised and proactive Office Administrator to join a dynamic and growing company based in St Albans, Hertfordshire. This role is available on a full-time or part-time basis, offering flexibility to the right candidate.
As an Office Administrator, you will play a key role in supporting various aspects of the business, including HR, basic bookkeeping, day-to-day office management, and health and safety. This is a fantastic opportunity for someone who thrives in a fast-paced, innovative environment and enjoys being an integral part of a team.
Key Responsibilities:
Human Resources:
Assist with recruitment and screening of candidates.
Manage job adverts and applicant tracking.
Handle employment contracts and new starter paperwork.
Liaise with payroll and manage staff holidays, sickness, and absentee records.
Support staff welfare and organise reviews and meetings.
Help implement company policies and procedures.
Bookkeeping:
Reconcile costs and manage invoices using accounting software such as Xero.
Liaise with bookkeepers and ensure timely submission of financial information.
Oversee credit control and cash flow management.
Handle payroll, expenses, and supplier negotiations.
Produce and send invoices.
Office Management:
Oversee day-to-day office operations.
Manage incoming enquiries, emails, and company correspondence.
Assist with ordering supplies, workwear, and staff equipment.
Support Directors with scheduling, meetings, and fleet management.
Maintain the company inbox and handle administrative tasks as needed.
Health and Safety:
Ensure adherence to health and safety policies.
Maintain up-to-date health and safety records and book staff training.
Update accident logs and oversee policy updates.
The ideal candidate will have a proven track record in office administration and management, with at least 5 years of experience in a similar role. A strong ability to multitask and implement systems is essential. Experience with basic bookkeeping, particularly using Xero or similar software, is highly desirable., Office management/administration: 5 years (preferred)
Basic bookkeeping: 2 years (preferred)
Strong organisational and multitasking abilities
Experience with recruitment and HR processes
Familiarity with health and safety procedures
Excellent communication and team collaboration skills
Driver’s licence (preferred but not essential)
Casual dress
Company events
Pension scheme
Flexitime
Gym membership
On-site parking
Sick pay
Work from home options
Rebecca Burgess
Office Administrator employer: Interaction Recruitment Plc
Contact Detail:
Interaction Recruitment Plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, like Xero. Having hands-on experience or even completing a short online course can give you an edge and show that you're proactive about your skills.
✨Tip Number 2
Highlight your multitasking abilities by preparing examples from your previous roles where you successfully managed multiple responsibilities. This will demonstrate your capability to thrive in a fast-paced environment.
✨Tip Number 3
Research the company culture and values of StudySmarter. Tailoring your approach to align with our dynamic and innovative environment can make a strong impression during any interactions.
✨Tip Number 4
Prepare to discuss your experience with HR processes and how you've contributed to team welfare in past positions. Being able to share specific examples will showcase your fit for the role.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in office administration, HR, and bookkeeping. Use specific examples that demonstrate your ability to multitask and implement systems effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your experience with Xero or similar software and how it relates to the responsibilities outlined in the job description.
Highlight Key Skills: In your application, emphasize your strong organizational skills, communication abilities, and experience with health and safety procedures. These are crucial for the Office Administrator role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Interaction Recruitment Plc
✨Show Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to thrive in a fast-paced environment.
✨Familiarise Yourself with Xero
Since basic bookkeeping and familiarity with accounting software like Xero are important for this role, make sure to brush up on your skills. If you have experience with similar software, be ready to discuss how you can quickly adapt to new systems.
✨Prepare for HR Questions
Given the HR responsibilities of the role, prepare for questions related to recruitment processes, managing employee records, and implementing company policies. Think of specific situations where you contributed to HR functions in your previous roles.
✨Demonstrate Team Collaboration
This position requires excellent communication and teamwork skills. Be prepared to share examples of how you've worked effectively within a team, supported colleagues, and contributed to a positive office culture.
