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- Tasks: Support multiple Principals with personal and corporate affairs, managing diaries and tasks.
- Company: Join a prestigious private single-family office in Central London, known for its high-net-worth clientele.
- Benefits: Enjoy a competitive salary, dynamic work environment, and the chance to work closely with influential individuals.
- Why this job: Perfect for organised, self-motivated individuals seeking variety and responsibility in a high-profile setting.
- Qualifications: 5+ years of experience, excellent organisational skills, and a professional, discreet attitude required.
- Other info: On-site role with potential travel; driving license preferred.
The predicted salary is between 60000 - 65000 £ per year.
The Oplu team is seeking an accomplished and experienced Executive Personal Assistant to support multiple Principals in a private single-family office. This role offers variety and is ideal for a smart, dynamic, and self-motivated individual with a background in working with high-net-worth individuals and families.
As the Executive Personal Assistant, you will work directly with the Principals, managing both personal and some corporate affairs. This position requires a high level of professionalism, discretion, and organisational skills, ensuring that all tasks are handled efficiently and to the highest standard.
Key Responsibilities:- Manage principals' diaries, including scheduling, appointments, and complex bookings.
- Create and maintain databases, inventory lists, and other administrative systems.
- Conduct research, gather information, and negotiate as needed.
- Oversee household staff, including handymen and drivers, and coordinate with office staff to ensure smooth operations.
- Manage online transactions, reservations, and event planning.
- Run errands, including shopping, laundry, collections, returns, and sourcing gifts.
- Handle corporate tasks when required, maintaining accurate files and records.
- Be flexible to travel and perform additional tasks as requested by the Principals.
- At least 5 years of experience in a similar role, preferably working with HNW individuals or families.
- Highly organised with great attention to detail.
- Professional, responsible, trustworthy, and discreet.
- Flexible with a positive, can-do attitude.
- Excellent time-management skills and ability to manage multiple tasks simultaneously.
- Strong communication and interpersonal skills.
- Tech-savvy, with proficiency in Mac, Windows, and MS Office.
- Able to work on your own initiative and handle confidential information.
- A driving license is preferred.
The position is based on-site at the Family Office in Central London. The role demands a hands-on approach, with no task being too large, or too small.
Please note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.
Contact Detail:
Oplu Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Network with professionals in the private family office sector. Attend industry events or join relevant online forums to connect with individuals who may have insights or referrals for this type of role.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or plan that showcases how you would manage multiple principals' diaries effectively. This can be a great conversation starter during interviews.
✨Tip Number 3
Familiarise yourself with the specific needs and expectations of high-net-worth individuals. Understanding their lifestyle and preferences can help you tailor your approach and show that you are the right fit for the role.
✨Tip Number 4
Prepare examples of past experiences where you've successfully managed confidential information or handled sensitive situations. This will demonstrate your professionalism and discretion, which are crucial for this position.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported high-net-worth individuals or families. Emphasise your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the specific needs of a private single-family office. Mention your ability to manage multiple tasks and your experience with diary management and event planning.
Highlight Relevant Skills: In your application, clearly outline your tech-savviness, proficiency in MS Office, and any experience with managing household staff. These are key skills for the Executive Personal Assistant role.
Showcase Discretion and Professionalism: Given the nature of the role, it's crucial to convey your ability to handle confidential information with discretion. Use examples from your past experiences to illustrate this quality in your application.
How to prepare for a job interview at Oplu
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, your ability to manage multiple tasks and maintain order is crucial. Prepare examples of how you've successfully organised schedules or managed complex bookings in the past.
✨Demonstrate Discretion and Professionalism
Working with high-net-worth individuals requires a high level of discretion. Be ready to discuss situations where you maintained confidentiality and handled sensitive information with care.
✨Highlight Your Tech Savviness
Since the role demands proficiency in various software, be prepared to talk about your experience with Mac, Windows, and MS Office. Mention any specific tools or systems you've used that could benefit the team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to negotiate, conduct research, or coordinate with others to achieve a goal, and be ready to share those experiences.
