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- Tasks: Support multiple Principals with personal and corporate affairs, managing diaries and tasks.
- Company: Join a prestigious private single-family office in Central London.
- Benefits: Enjoy a competitive salary and the opportunity for professional growth.
- Why this job: Be part of a dynamic team, working closely with high-net-worth individuals in a vibrant environment.
- Qualifications: 5+ years experience, excellent organisational skills, and a positive attitude required.
- Other info: On-site role with flexibility to travel and handle diverse tasks.
The predicted salary is between 60000 - 65000 £ per year.
The Oplu team is seeking an accomplished and experienced Executive Personal Assistant to support multiple Principals in a private single-family office. This role offers variety and is ideal for a smart, dynamic, and self-motivated individual with a background in working with high-net-worth individuals and families.
As the Executive Personal Assistant, you will work directly with the Principals, managing both personal and some corporate affairs. This position requires a high level of professionalism, discretion, and organisational skills, ensuring that all tasks are handled efficiently and to the highest standard.
Key Responsibilities:- Manage principals' diaries, including scheduling, appointments, and complex bookings.
- Create and maintain databases, inventory lists, and other administrative systems.
- Conduct research, gather information, and negotiate as needed.
- Oversee household staff, including handymen and drivers, and coordinate with office staff to ensure smooth operations.
- Manage online transactions, reservations, and event planning.
- Run errands, including shopping, laundry, collections, returns, and sourcing gifts.
- Handle corporate tasks when required, maintaining accurate files and records.
- Be flexible to travel and perform additional tasks as requested by the Principals.
- At least 5 years of experience in a similar role, preferably working with HNW individuals or families.
- Highly organised with great attention to detail.
- Professional, responsible, trustworthy, and discreet.
- Flexible with a positive, can-do attitude.
- Excellent time-management skills and ability to manage multiple tasks simultaneously.
- Strong communication and interpersonal skills.
- Tech-savvy, with proficiency in Mac, Windows, and MS Office.
- Able to work on your own initiative and handle confidential information.
- A driving license is preferred.
The position is based on-site at the Family Office in Central London. The role demands a hands-on approach, with no task being too large, or too small.
Executive Personal Assistant employer: Oplu
Contact Detail:
Oplu Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Network with professionals in the private family office sector. Attend industry events or join relevant online forums to connect with individuals who may have insights or leads on similar roles.
✨Tip Number 2
Demonstrate your organisational skills by creating a personal project that showcases your ability to manage multiple tasks efficiently. This could be anything from planning an event to managing a complex schedule.
✨Tip Number 3
Familiarise yourself with the specific needs and expectations of high-net-worth individuals. Understanding their lifestyle and preferences can give you an edge during interviews and discussions.
✨Tip Number 4
Prepare for potential interview questions by practising scenarios that highlight your discretion and professionalism. Be ready to discuss how you've handled sensitive information in past roles.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported high-net-worth individuals or families. Emphasise your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the specific needs of a private single-family office. Mention your discretion, professionalism, and any relevant experiences that demonstrate your capability.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as time management, communication, and tech-savviness. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Oplu
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, your ability to manage multiple tasks and maintain a high level of organisation is crucial. Be prepared to discuss specific examples from your past experience where you successfully managed complex schedules or coordinated events.
✨Demonstrate Discretion and Professionalism
Working with high-net-worth individuals requires a strong sense of discretion. During the interview, highlight situations where you handled sensitive information or maintained confidentiality, showcasing your professionalism and trustworthiness.
✨Be Tech-Savvy
Since the role requires proficiency in various software and systems, be ready to discuss your technical skills. Mention any specific tools or platforms you have used in previous roles, especially those relevant to managing diaries and administrative tasks.
✨Exhibit a Can-Do Attitude
The job demands flexibility and a positive approach to challenges. Share examples of how you've tackled unexpected issues or adapted to changing priorities in your previous positions, demonstrating your proactive mindset.
