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- Tasks: Support our Health and Wellbeing, Education, and Outdoor Teams with vital admin tasks.
- Company: Join Wilderness Way, dedicated to life-changing care for children and young people.
- Benefits: Enjoy 33 days annual leave, referral bonuses, and health perks like discounted gym memberships.
- Why this job: Make a real impact while developing your skills in a supportive, dynamic environment.
- Qualifications: Experience in administration, strong Microsoft Office skills, and a passion for children's services required.
- Other info: This role includes essential background checks to ensure child safety.
The predicted salary is between 28800 - 43200 £ per year.
Support the work behind life-changing care. We are looking for a highly organised, proactive, and committed Assistant Coordinator to join our dynamic team in Penrith. In this key role, you will provide vital operational and administrative support across our Health and Wellbeing, Education, and Outdoor Teams – helping us deliver life-changing services to children and young people.
About the Role: You will be responsible for the smooth coordination of team operations, including scheduling, minute-taking, documentation management, and communication with internal and external stakeholders. You’ll spend 3 days per week supporting the Health and Wellbeing team, and 2 days assisting our Education and Outdoor teams. This is an excellent opportunity for someone with strong organisational skills and a passion for supporting services that impact young lives.
Key Responsibilities:
- Deliver administrative support across our wrap-around support teams.
- Prepare and distribute agendas and minutes for multiple team meetings.
- Book and manage internal/external meetings.
- Maintain essential resources.
- Create key timeline plans for our children and coordinate MAP (Multi-Agency Planning) meetings.
- Monitor missed/rescheduled meetings and maintain up-to-date social worker contact records.
- Issue reminders for required documentation and check compliance.
- Provide cover for the Team Coordinator during absences.
- Assist with scheduling, coordination, and document organisation.
What You’ll Bring:
- Proven experience in administration in a fast-paced environment.
- Strong Microsoft Office skills (Word, Excel, Outlook).
- Excellent communication, organisation, and time-management skills.
- Ability to work independently, manage a varied workload, and handle sensitive information.
- Business Administration qualification.
- Experience in children’s services, education, or health & wellbeing settings.
- Knowledge of safeguarding, data confidentiality, and case management systems.
What We Offer:
- Annual Leave: 33 days per year, with additional leave at 2 and 5 years of service.
- Comprehensive Training: A thorough induction and tailored training academy to support your development.
- Referral Bonuses: Earn £1,000 for every successful referral of a friend.
- Pension Scheme: Automatic enrolment into our company pension.
- Recognition Awards: Celebrate successes with our monthly Wilderness Heroes Awards.
- Health and Wellbeing Benefits: Access to Medicash, including a healthcare cashback plan, virtual GP services, and discounted gym memberships.
- Life Assurance: Coverage worth twice your annual salary.
- Discounts and Perks: Save with exclusive deals on high street brands, restaurants, and leisure outlets, plus discounts from local businesses based on employee feedback.
At Wilderness Way, we’re committed to equality and the safety of children in our care. If you’re ready to make a lasting impact, we’d love to hear from you. This role is subject to necessary background checks, including an Enhanced DBS, Access NI, or Disclosure Scotland.
Contact Detail:
A Wilderness Way Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Coordinator- Health & Wellbeing Team
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Assistant Coordinator role. Understanding the nuances of scheduling, minute-taking, and documentation management will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide insights into the team dynamics and expectations, which can be invaluable when tailoring your approach to the interview process.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or timeline plan relevant to the Health and Wellbeing team. Presenting this during your interview can highlight your proactive nature and ability to think on your feet.
✨Tip Number 4
Research the latest trends and best practices in health and wellbeing services for children. Being knowledgeable about current issues can help you engage in meaningful conversations with the interviewers and show your commitment to the field.
We think you need these skills to ace Assistant Coordinator- Health & Wellbeing Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in fast-paced environments. Emphasise your organisational skills and any experience you have in children's services or health and wellbeing settings.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting services that impact young lives. Mention specific examples of how your skills align with the responsibilities listed in the job description, such as scheduling and documentation management.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. Discuss your communication and time-management skills, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at A Wilderness Way
✨Showcase Your Organisational Skills
As an Assistant Coordinator, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your time-management skills.
✨Familiarise Yourself with the Role
Make sure you understand the key responsibilities outlined in the job description. Be ready to discuss how your previous experience aligns with these tasks, especially in administrative support and coordination.
✨Demonstrate Communication Skills
Effective communication is vital for this role. During the interview, practice clear and concise responses. You might also want to prepare a few questions to ask about team dynamics and communication methods within the organisation.
✨Highlight Your Passion for Health and Wellbeing
Express your enthusiasm for supporting services that impact young lives. Share any relevant experiences or motivations that drive your interest in health and wellbeing, as this will resonate well with the interviewers.
