Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support management with admin tasks, diary management, and meeting coordination.
- Company: Join a dynamic team in Aberdeen with opportunities for growth.
- Benefits: Potential for permanent position, flexible work environment, and team-building events.
- Why this job: Gain valuable experience in a fast-paced setting while enhancing your organisational skills.
- Qualifications: Must have admin support experience and proficiency in Microsoft Word, Excel, and PowerPoint.
- Other info: Ideal for those looking to kickstart their career in administration.
The predicted salary is between 24000 - 36000 £ per year.
Our client is currently recruiting for the position of Administrator, based in Aberdeen. This is initially a temporary position with the view to go permanent.
Responsibilities:
- Provide general administrative support to management (below Executive level) and teams including preparing presentations.
- Provide Diary management support to leader(s).
- Maintain departmental spreadsheets and/or databases, including SharePoint.
- Support employees in the team who are required to travel on business, including assisting with submitting expenses for Asset Managers.
- Schedule meetings, book meeting rooms and arrange catering as required.
- Arrange offsite meetings and book venue for team building events.
- Coordinate and order PPE for team as requested.
- Keep departmental distribution lists updated.
- Raise service orders as required.
- Book taxis for external meetings and when going offshore.
- Arrange printing for work packs, business cards, along with presentation materials.
- Report invitations to external hospitality via Gifts & Entertainment disclosure tool.
- Weekly review of the travel agent spreadsheet for the travel report.
Experience & Qualifications:
- Experience of providing administrative support to a team and senior management.
- Experience of handling multiple tasks in a fast-paced environment.
- High level of proficiency in Microsoft Applications in particular: Word; Excel and PowerPoint.
- Communication and interpersonal skills are critical to this role as the incumbent must be able to engage with internal and external stakeholders at the highest level.
Office Administrator employer: Orion Group
Contact Detail:
Orion Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Word, Excel, and PowerPoint. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. Think about specific situations where you demonstrated strong organisational skills and the ability to prioritise effectively.
✨Tip Number 3
Brush up on your communication and interpersonal skills. Be ready to discuss how you've engaged with various stakeholders in previous roles, as this is crucial for the Office Administrator position.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Understanding their ethos will help you tailor your responses during the interview and show that you're a good fit for their team.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly any roles where you've assisted management or handled multiple tasks. Use keywords from the job description to align your skills with what the company is looking for.
Craft a Strong Cover Letter: In your cover letter, emphasise your proficiency in Microsoft applications like Word, Excel, and PowerPoint. Provide specific examples of how you've successfully managed diaries, scheduled meetings, or coordinated events in previous roles.
Showcase Communication Skills: Since communication and interpersonal skills are critical for this role, include examples in your application that demonstrate your ability to engage with various stakeholders. This could be through managing travel arrangements or liaising with team members.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for an Office Administrator role.
How to prepare for a job interview at Orion Group
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in providing administrative support. Highlight specific examples where you successfully managed multiple tasks, especially in fast-paced environments.
✨Demonstrate Proficiency in Microsoft Applications
Since the role requires a high level of proficiency in Word, Excel, and PowerPoint, be ready to talk about how you've used these applications in past roles. Consider bringing examples of presentations or spreadsheets you've created.
✨Prepare for Communication Scenarios
Given the importance of communication and interpersonal skills, think of scenarios where you've effectively engaged with stakeholders. Practice articulating these experiences clearly and confidently.
✨Understand the Company Culture
Research the company and its culture before the interview. This will help you tailor your responses to align with their values and demonstrate that you're a good fit for the team.
