Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Workplace Experience by managing facilities requests and ensuring a tidy environment.
- Company: Join a dynamic team focused on delivering exceptional workplace experiences across multiple sites.
- Benefits: Enjoy flexible working options, a collaborative culture, and opportunities for personal growth.
- Why this job: Be part of a vibrant team that values your input and fosters a positive work atmosphere.
- Qualifications: Ideal candidates have experience in facilities management or office administration and strong communication skills.
- Other info: This role offers a chance to develop your organisational skills in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
Work with the onsite DFS Office Manager to support and deliver a high standard of Workplace Experience.
- Management of FM Helpdesk Inbox for both sites.
- Be the main point of contact for all Facilities related requests.
- Proactively walk the site regularly making sure printer and stationary points are always topped up and tidy and check meeting room standards.
- Ordering of consumables and ensuring stock levels onsite are kept to optimum levels.
- Proactively manage the meeting room booking system and liaise with customers regarding meeting room set ups.
- Deal with hospitality requests across both sites ensuring food is delivered on time, set up correctly and allergen requirements are adhered to.
- Oversee post and mail requirements.
- Management and overseeing low risk subcontractor work by third parties.
- Prepare monthly and weekly financial reporting stats and information from various systems.
- Work closely with Contract Manager to support them with management of account finances.
- Attend and participate in contract and client meetings as required.
- Deputise for the Contract Manager in their absence.
- Responsibility of contract support element of the account including PO raising, billing, invoicing, and reporting.
- Support site engineer, cleaning team, client’s security and IT teams as required.
- Any other duties as in accordance with the needs of the business.
Skills required:
- Excellent customer service, interpersonal and communication skills.
- Ideally some experience in facilities, PA, office management or Financial Admin roles.
- IT literate, together with an understanding and experience of industry specific IT Applications.
- Good knowledge of Health and Safety legislation, environmental protection requirements and a willingness to learn more.
- Analytical skills.
- Ability to work within a team and on own initiative and within a pressurised environment.
- Excellent organisational and planning skills.
- Excellent attention to detail in report writing and communications.
Facility Coordinator employer: Invictus Group
Contact Detail:
Invictus Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facility Coordinator
✨Tip Number 1
Familiarise yourself with the specific facilities management software and tools that are commonly used in the industry. This will not only help you understand the role better but also demonstrate your proactive approach during interviews.
✨Tip Number 2
Network with current or former Facility Coordinators to gain insights into their daily responsibilities and challenges. This can provide you with valuable information to discuss during your interview, showing your genuine interest in the role.
✨Tip Number 3
Brush up on your knowledge of Health and Safety legislation and environmental protection requirements. Being well-versed in these areas will set you apart as a candidate who is not only qualified but also committed to maintaining a safe workplace.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Highlighting your organisational skills and ability to work under pressure will resonate well with the hiring team.
We think you need these skills to ace Facility Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, office administration, or financial roles. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Facility Coordinator role. Mention how your skills align with the job description, particularly your customer service abilities and experience with IT applications.
Highlight Relevant Skills: Emphasise your analytical skills and knowledge of Health and Safety legislation. Provide examples of how you've successfully managed similar responsibilities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Ensure that your communication is clear and professional, reflecting the excellent attention to detail required for the role.
How to prepare for a job interview at Invictus Group
✨Showcase Your Customer Service Skills
As a Facility Coordinator, excellent customer service is key. Be prepared to share examples of how you've successfully handled customer requests or resolved issues in the past. This will demonstrate your ability to maintain a high standard of Workplace Experience.
✨Demonstrate Your Organisational Skills
Given the variety of tasks involved, it's crucial to highlight your organisational and planning skills. Discuss specific methods or tools you use to manage multiple responsibilities effectively, such as scheduling meetings or maintaining stock levels.
✨Familiarise Yourself with Health and Safety Legislation
Understanding health and safety regulations is important for this role. Brush up on relevant legislation and be ready to discuss how you would ensure compliance in the workplace, showing your commitment to creating a safe environment.
✨Prepare for Financial Reporting Questions
Since the role involves financial reporting, be prepared to discuss your experience with budgeting, invoicing, and financial management. Bring examples of reports you've prepared or systems you've used to track finances, showcasing your analytical skills.
