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- Tasks: Support the CPO with admin tasks, diary management, and stakeholder communication.
- Company: Join a respected Brighton-based organisation known for its positive work culture.
- Benefits: Enjoy a hybrid role with flexible hours and competitive pay of £22.15/hr.
- Why this job: Gain valuable experience in a dynamic environment while building strong professional relationships.
- Qualifications: Previous PA or EA experience is essential; strong organisational skills are a must.
- Other info: This is a short-term assignment with potential for extension.
Your new company is a well-regarded Brighton-based organisation looking for an Executive Assistant on a short-term temporary basis. This is a hybrid role, working 1-2 days/week in the office. Initially, it is a 4-6 week assignment while they recruit on a permanent basis, with the possibility of extension to support other executives.
Your new role involves supporting the CPO by assisting with day-to-day administration and prioritisation of tasks. You will develop strong working relationships and be the go-to person for all process and procedure enquiries. Key duties include:
- Diary management
- Scheduling meetings and booking meeting rooms
- Preparing agendas, presentations and documents
- Taking minutes
- Stakeholder management
- Travel and accommodation bookings within budget requirements
Working hours are Monday to Friday, 9am to 5pm.
What you need to succeed: You will have previously worked as a PA or EA and have experience with diary and inbox management, taking meeting minutes, and stakeholder management. Experience supporting at C-Suite level is essential. Strong organisation, planning, and prioritisation skills are a must. Experience within a regulated environment is beneficial but not essential. Excellent written and verbal communication skills are required, along with the ability to confidently liaise with senior members of staff. You will need to be immediately available to start.
What you’ll get in return: This is a 4-6 week temporary assignment paying £22.15/hr premium. The role is 35 hours per week, Monday to Friday, 9am-5pm (with flexibility on start and finish times). It is a hybrid working role, 1-2 days a week in the office.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Executive Assistant employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used in executive assistant roles, such as calendar management systems and project management tools. Being able to demonstrate your proficiency in these during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in similar roles or within the organisation you're applying to. Engaging with current employees on platforms like LinkedIn can provide you with insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your previous experiences in managing C-Suite executives' schedules and how you handled any challenges that arose. Having specific examples ready will showcase your problem-solving skills and ability to prioritise effectively.
✨Tip Number 4
Since this role is hybrid, be ready to discuss your approach to remote work and how you maintain productivity and communication when not in the office. Highlighting your adaptability can reassure employers of your capability to thrive in a flexible working environment.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a PA or EA, particularly any roles where you supported C-Suite executives. Emphasise your skills in diary management, stakeholder management, and communication.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key duties mentioned in the job description. Explain how your previous experiences align with the responsibilities of the Executive Assistant role and express your enthusiasm for the position.
Highlight Relevant Skills: In your application, focus on your organisational, planning, and prioritisation skills. Provide examples of how you've successfully managed multiple tasks and maintained strong relationships with stakeholders in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed diaries, prioritised tasks, and handled multiple responsibilities in previous roles.
✨Demonstrate Communication Proficiency
Since you'll be liaising with senior staff, it's important to showcase your excellent written and verbal communication skills. Prepare to discuss how you've effectively communicated with stakeholders and taken meeting minutes in past positions.
✨Familiarise Yourself with the Company
Research the Brighton-based organisation before the interview. Understanding their culture, values, and recent developments will help you tailor your responses and show genuine interest in the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about challenges you've faced in previous roles and how you resolved them, particularly in a fast-paced or regulated environment.
