EA to Co-Chief Commercial Officer - 12 Month FTC

At McLaren, our mission is to set the standard for high performance in sport. Everyone in every part of the team has a role to play. So if you want to test your ideas with the world watching, measure your progress in milliseconds, and play your part in racing history, you belong here. High performance starts with you.

Purpose of the Role:

You’ll be providing a high level of support to the Co-Chief Commercial Officer and team to ensure that their working days run as smoothly and efficiently as possible, enabling them to focus on their responsibilities knowing that all logistics and arrangements have been taken care of.

This dynamic and diverse role is part of the team responsible for generating revenues through acquiring and retaining commercial partners for the McLaren Formula 1 team and wider McLaren Technology Group on a global basis.

Role Dimensions:

Close liaison with:

• Co-CCO (90%)
• VP of Americas, EMEA & Asia-Pacific (10% of time)
• Stakeholders and Executive Assistants
• Marketing personnel
• External partners and suppliers as appropriate

Principal Accountabilities:

• Provide full administrative/coordination support to the Co-CCO, including extensive electronic diary management and coordinating arrangements for meetings and assisting on ongoing projects where applicable.
• Professionally manage correspondence across e-mail, telephone, and post, screening and redirecting as required.
• Access and manage Co-CCO’s email inbox and create and maintain a filing system for emails.
• Ensure documents are accessible globally via the McLaren cloud platform.
• Generate email invite campaigns for Co-CCO to prospects and VIPs.
• Coordinate and support regular department and cross-department meetings, including scheduling, agenda drafting, and sharing meeting notes.
• Manage the Co-CCO’s expenses and travel schedule, including detailed and timely management of expenses and department purchases.
• Communicate proactively with Travel, booking flights, hotels, visas, and local transportation arrangements.
• Assist with the Co-CCO’s relationship management, including database entry for contacts and drafting, sending, and tracking invitations.
• Provide proactive support as required outside of standard working hours, including evenings and weekends.
• Plan complex external visits and meetings for the Co-CCO team at the McLaren Technology Centre.
• Prepare complex/confidential documents requiring the integration of multiple office technology and software applications.
• Build trusted relationships with members of the Exec Directors Office, colleagues, clients, and their PAs.
• Work closely with the Commercial team on our prospect database (Salesforce) entry and application of functions.
• Maintain up-to-date knowledge on the sales pipeline and support Co-CCO with internal memos to key MRL leadership & shareholders.
• Develop and maintain systems to manage paper and electronic records (OneDrive) relating to partners and prospects.
• Responsible for managing confidential and sensitive information.

Knowledge, Skills and Experience:

• Advanced knowledge of Windows, iOS, and Microsoft applications.
• Considerable experience working in an administrative/PA role within a corporate marketing environment.
• Methodical, organised, and systematic, with high attention to detail.
• Demonstrable experience of dealing with people at all levels in a professional manner.
• Excellent communication skills, both verbal and written.
• Experience handling and working with confidential information.
• Ability to multi-task in a fast-paced environment while managing conflicting priorities.
• Ability to work outside of typical business hours, including weekends.

Personal Attributes:

• Excellent organisational and communication skills, with the ability to make decisions and work on your own initiative.
• Attention to detail and ability to think ahead in planning and preparation.
• Flexibility in terms of working hours and dealing with unscheduled requests.

What McLaren can offer:

We strive to be the most pioneering and exhilarating racing team in the world, promoting a culture that values diversity, equity, and inclusion. McLaren Racing is based at the iconic McLaren Technology Centre (MTC) near Woking, offering various facilities including a gym, restaurant, and direct access to parkland. We provide a comprehensive package of benefits including private healthcare, car schemes, life insurance, and generous pension contributions.

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