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- Tasks: Support the HSEQ team with admin tasks, customer enquiries, and document management.
- Company: Join a leading company in energy, renewable, and telecommunication sectors.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Be part of a dynamic team promoting health and safety in a growing industry.
- Qualifications: Intermediate Microsoft Office skills and GCSEs in Maths and English required.
- Other info: Opportunity for learning and development activities to enhance your career.
The predicted salary is between 30000 - 42000 £ per year.
Boyd Recruitment are currently working alongside one of the leading companies operating in energy, renewable and telecommunication. Due to a promotion, our client is looking to recruit an HSEQ Administrator. Our client’s core business largely focuses on the Transmission and Distribution Energy Sector and as HSEQ Administrator you will work closely with the HSEQ Manager.
Main Purpose of Job: The purpose of this role is to ensure high-quality general administrative support is provided to the HSEQ Team (Primary), Reception (Primary), Substations Project Managers (Secondary).
Key Tasks and Accountabilities:
- Resolve internal and external customer enquiries.
- Maintain accurate paper and computer-based records and filing systems.
- Maintain HSEQ and Training related registers and documentation e.g. Document Registers, Incident Registers, Employee Feedback Reports, HSEQ KPI Register, Audits, deviations, and other HSEQT registers.
- Assist the HSEQ Manager and HSEQ team members in implementing, maintaining, and evaluating the HSEQ Integrated Management System.
- Produce correspondence, documents, reports and presentations.
- Undertake purchasing/financial duties as required, for example, processing invoices, requisitioning stationary/equipment and tracking costs related to HSEQ and training.
- Process incoming and outgoing mail.
- Participate in, and positively promote the HSEQ Culture.
- Attend and engage fully in any learning and development activities that are deemed appropriate by HSEQ Manager.
- Carry out all work in accordance with health and safety and any other legal requirements.
- Participate in team/business meetings as necessary.
- Coordinate arrangements relating to training courses.
- Provide administrative support in the reception.
Aptitudes Required:
- Organizational awareness.
- Time Management and prioritization.
- Critical thinking seeking relevant information.
- Mental flexibility and ability to learn.
- Driving change and improvement.
- Digital fluency and cybersecurity literacy.
- Team working skills.
- Able to work under pressure and deliver results to a defined deadline.
- Logical and analytical.
- Can-do attitude, self-motivated.
- Flexible.
- Attention to detail.
- Confident.
- Good communication skills.
Experience:
- Demonstrable knowledge of HSE regulations would be advantageous.
- Experience within the construction or utilities industry would be advantageous.
- Previous administrational experience would be advantageous.
Qualifications:
- Intermediate (minimum) skill level in Microsoft Office, Word and Excel – (Essential).
- English & Maths, academic achievement – (Essential).
- National 5 (N5)/GCSE’s Maths and English.
Administrator - Irvine employer: Boyd Recruitment
Contact Detail:
Boyd Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Irvine
✨Tip Number 1
Familiarise yourself with HSEQ regulations and standards relevant to the energy and construction sectors. This knowledge will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the HSEQ field, especially those working in energy or utilities. Attend industry events or join online forums to gain insights and potentially get referrals.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. Be ready to discuss these during any informal chats or interviews.
✨Tip Number 4
Demonstrate your digital fluency by being proficient in Microsoft Office, particularly Excel and Word. Consider brushing up on these skills through online courses or tutorials to ensure you're confident in using them.
We think you need these skills to ace Administrator - Irvine
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HSEQ Administrator role. Emphasise any previous administrative roles, particularly in the energy or construction sectors, and showcase your organisational and communication skills.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key tasks and accountabilities mentioned in the job description. Explain how your background and skills make you a perfect fit for supporting the HSEQ team and managing documentation effectively.
Highlight Relevant Qualifications: Clearly list your qualifications, especially your proficiency in Microsoft Office and any academic achievements in English and Maths. If you have knowledge of HSE regulations or experience in the utilities industry, be sure to mention these as well.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the HSEQ Administrator role.
How to prepare for a job interview at Boyd Recruitment
✨Showcase Your Organisational Skills
As an HSEQ Administrator, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed records and documentation in previous roles, highlighting your attention to detail and ability to maintain accurate filing systems.
✨Familiarise Yourself with HSE Regulations
Having a solid understanding of HSE regulations is crucial for this role. Before the interview, brush up on relevant legislation and be ready to discuss how you can apply this knowledge to support the HSEQ team effectively.
✨Demonstrate Your Communication Skills
Good communication is key in this position. Prepare to share instances where you've successfully resolved customer enquiries or collaborated with team members. This will show that you can engage positively with both internal and external stakeholders.
✨Highlight Your Digital Proficiency
Since the role requires intermediate skills in Microsoft Office, especially Word and Excel, be ready to discuss your experience with these tools. You might even want to mention any specific projects where you've used these applications to improve efficiency or accuracy.
