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- Tasks: Join our team as an Office Coordinator, handling admin tasks and supporting staff.
- Company: Be part of a leading financial services business with a strong UK presence.
- Benefits: Enjoy 23 days holiday, a pension scheme, and a cycle to work initiative.
- Why this job: This role offers a chance to grow in a supportive environment with a close-knit team.
- Qualifications: Previous administrative experience and proficiency in Microsoft Office are essential.
- Other info: Office-based role with flexible working hours from 8am to 5pm.
The predicted salary is between 28800 - 43200 £ per year.
Do you have previous administrative experience? Are you looking to be part of a close-knit team and a well-established business? Our client based in Banbury are a leading business in the Financial Services Industry, specialising in different departments, with various offices across the UK. They are now looking to acquire the services of an Office Coordinator to join their team on a full-time basis, on a 12-month Fixed Term Contract.
As the Office Coordinator you will be responsible for various administrative tasks on behalf of the Partners, Managers and Staff, focusing on facilities, office & financial admin support. The ideal candidate would be someone with previous administrative/office-based experience.
Key Responsibilities:
- Provide support on facilities administration, such as contractor management, H&S, Fire Risk Assessments and Property Maintenance.
- Manage supplier negotiations, dealing with contracts with external service providers for cleaning, landscaping, security and any other property related issues.
- Assist with both the Sales and Purchase Ledgers, including dealing with invoices, bills, credit notes, import and export of data, preparing payment runs and post staff expenses.
- Manage the inbox and correspondence with any issues or queries from Partners or other members of staff/suppliers in a timely manner.
- Support with any other ad-hoc administrative tasks as and when required.
Key Skills & Experience:
- Computer literate including Excel, Outlook, Word, and PowerPoint.
- Excellent telephone manners and interpersonal skills.
- Ability to work both independently and within a team.
- Flexible.
- Organisational and administrative skills.
- Accuracy.
- Decision making.
- Confidentiality.
- Rapport and trust.
- Strong presence.
Additional Information:
- Office based.
- Working hours; 8am – 4pm/ 9am – 5pm.
- Auto-enrolment pension scheme.
- 23 days holidays + bank holidays.
- Cycle to work scheme.
- Employee assistance scheme.
To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have.
Office Coordinator (12month FTC) employer: Plus One Recruitment
Contact Detail:
Plus One Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator (12month FTC)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding facilities administration, supplier negotiations, and ledger management will help you speak confidently about your relevant experience during any discussions.
✨Tip Number 2
Showcase your interpersonal skills by preparing to discuss how you've effectively communicated with team members or external suppliers in previous roles. This will demonstrate your ability to manage correspondence and build rapport, which is crucial for this position.
✨Tip Number 3
Research the company and its culture before applying. Knowing their values and how they operate can help you tailor your approach and show that you're genuinely interested in being part of their close-knit team.
✨Tip Number 4
Prepare examples of how you've demonstrated flexibility and organisational skills in past roles. Being able to provide specific instances where you've successfully managed multiple tasks or adapted to changing priorities will set you apart from other candidates.
We think you need these skills to ace Office Coordinator (12month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience and relevant skills. Focus on your organisational abilities, attention to detail, and any specific software proficiency like Excel and Outlook.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your skills align with the responsibilities of the Office Coordinator position, particularly in facilities administration and financial support.
Highlight Key Skills: In your application, emphasise key skills such as excellent telephone manners, interpersonal skills, and your ability to work both independently and as part of a team. Use examples from your past experiences to illustrate these skills.
Follow Application Instructions: Ensure you include all requested information in your application, such as your current or most recent remuneration package and notice period. Double-check for any specific instructions provided in the job listing before submitting.
How to prepare for a job interview at Plus One Recruitment
✨Showcase Your Administrative Experience
Make sure to highlight your previous administrative roles during the interview. Discuss specific tasks you've handled that relate to facilities management, supplier negotiations, or financial administration, as these are key responsibilities for the Office Coordinator position.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects simultaneously. This role requires strong organisational skills, so be ready to explain how you prioritise and keep track of various responsibilities.
✨Exhibit Strong Communication Skills
Since you'll be managing correspondence with partners and suppliers, it's crucial to demonstrate excellent communication skills. Practice articulating your thoughts clearly and confidently, and be prepared to discuss how you've effectively resolved issues in the past.
✨Research the Company Culture
Understanding the company’s values and culture can give you an edge. Familiarise yourself with their operations in the Financial Services Industry and be ready to discuss how you can contribute to their close-knit team environment.
