Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate projects, manage resources, and support the Data and Technology team.
- Company: Join a dynamic team focused on improving data infrastructure and technology solutions.
- Benefits: Enjoy hybrid work options, competitive salary, and opportunities for professional growth.
- Why this job: Be part of exciting changes and make a real impact on the business's future.
- Qualifications: Self-motivated with strong organisational skills and experience in project coordination.
- Other info: Experience with CRM solutions and business intelligence tools is a plus.
The predicted salary is between 28800 - 42000 £ per year.
We are looking for a Project Coordinator & Systems Administrator to join our Data and Technology team, which is responsible for developing, maintaining, and improving our data infrastructure, platforms, and products.
As a Project Coordinator & Systems Administrator you will be responsible for supporting the team, coordinating requirements from stakeholders, and implementing system workflows. A highly proficient Project Co-Ordinator & Systems Administrator will come into the team at a time of exciting change, with the chance to really impact the future of our business through owning delivery and co-ordination of projects, resource management and stakeholder management. The individual will be involved with reviewing and documenting business requirements, building solutions and implementation, as well as co-ordinating resources for on-going client support, training and improvements.
Key Responsibilities:
- Coordinate and monitor project progress and highlight issues that arise
- Work with the Project Manager to eliminate blockers
- Assist the Project Manager in assigning team tasks and schedule management
- Administrative support for Group Director of Data & Technology
- Help maintain project documentation, plans, and reports
- Manage team expenses and upload invoices
- Diary and time management across all team members
- Prepare and distribute agenda and presentations for meetings and events
- Meeting minutes and note taking for internal and external stakeholders
- Take note of any action points relevant to the team and ensure they have been completed
- Oversee and first responder for the support management system used both internally and for 3rd party clients
- Liaise with the other teams across the business
- Liaise and communicate with stakeholders and third parties clearly, concisely and professionally
- Oversee Company Intranet administration - SharePoint
- Support the team with troubleshooting technical system issues
- Maintain training documentation for system use
- Document and user system configurations, policies, and procedures i.e. Staff onboarding and offboarding, uploading documents on intranet etc
- Identify that all the necessary information is in the support tickets before escalating issues and request further information if necessary
- Solve common user errors
- Establish a core understanding of internal systems & processes (including HubSpot, Airtable, Microsoft)
- Understand pain points from clients, looking at ways of improving and implementing
Essential Skills & Qualifications:
- Self-motivated, enthusiastic and disciplined with ability to set and meet goals
- Ability to challenge and be challenged
- High level of attention to detail
- Experience in working in an environment that is dynamic and fast paced
- Can demonstrate the ability to build excellent relationships with all areas of the business, including senior management
- Good organisational skills, able to work to deadlines, including multitasking, time-management and being efficient
- Able to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents and good presentation skills
- Proficient in Microsoft Excel, PowerPoint
- A keen desire to provide innovative solutions and enjoys empowering the organisation as a whole
- Proven work experience as a Project Coordinator or similar role
- Experience in system support, monitoring & troubleshooting
- Strong client-facing and teamwork skills
- Strong understanding of IT systems and the ability to troubleshoot and resolve common technical issues
- The ability to think outside of the immediate task and constantly look at ways of improving processes
Desirable:
- Experience in working Agile
- Experience with enterprise CRM solutions like Salesforce/HubSpot or similar
- Experience with business intelligence and reporting tools like Tableau, PowerBI or similar
- Experience with property management software MRI Qube, Yardi or similar
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Co-Ordinator & Systems Administrator
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, such as HubSpot, Airtable, and Microsoft products. Having a solid understanding of these systems will not only help you during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock project plan or timeline that highlights how you would manage multiple tasks and deadlines. This practical demonstration can set you apart from other candidates.
✨Tip Number 3
Network with current or former employees of StudySmarter on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your interview.
✨Tip Number 4
Prepare specific examples of how you've successfully coordinated projects or resolved technical issues in the past. Being able to articulate your experience clearly will help you demonstrate your fit for the role.
We think you need these skills to ace Project Co-Ordinator & Systems Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Project Coordinator and Systems Administrator. Focus on your skills in project management, stakeholder communication, and technical troubleshooting, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific projects or experiences that demonstrate your ability to coordinate and manage systems effectively.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Excel and PowerPoint, as well as any experience with CRM solutions like HubSpot or Salesforce. This will show that you have the technical skills needed for the role.
Showcase Your Problem-Solving Abilities: Provide examples of how you've successfully resolved technical issues or improved processes in previous roles. This will demonstrate your capability to think critically and enhance the organisation's efficiency.
How to prepare for a job interview at Adecco
✨Showcase Your Project Management Skills
Be prepared to discuss your previous experience in project coordination. Highlight specific projects you've managed, the challenges you faced, and how you overcame them. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Understand the Technical Requirements
Familiarise yourself with the systems mentioned in the job description, such as HubSpot, Airtable, and Microsoft tools. Being able to speak knowledgeably about these platforms will show that you're ready to hit the ground running.
✨Prepare for Stakeholder Interaction
Since the role involves liaising with stakeholders, think of examples where you've successfully communicated with different parties. Be ready to explain how you manage expectations and ensure clear communication.
✨Demonstrate Your Problem-Solving Abilities
The job requires troubleshooting technical issues and improving processes. Prepare examples of how you've identified problems and implemented solutions in past roles. This will highlight your proactive approach and critical thinking skills.
