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- Tasks: Lead and manage a dynamic team of Executive Assistants to drive operational excellence.
- Company: Join a top investment management firm in the heart of Central London.
- Benefits: Enjoy competitive salary, professional development opportunities, and a vibrant work culture.
- Why this job: Be part of a transformative role that shapes team success and organisational growth.
- Qualifications: Proven experience managing large EA teams with strong emotional intelligence and leadership skills.
- Other info: Opportunity to influence strategic decisions and enhance team performance in a fast-paced environment.
The predicted salary is between 43200 - 72000 £ per year.
Our client, a leading investment management firm based in Central London, is seeking an exceptional Executive Assistant Manager. This pivotal leadership role will oversee the strategic management of their Executive Assistant division, driving operational excellence and supporting team development. The successful candidate will champion the team's interests while implementing innovative solutions to enhance performance and support organisational growth objectives.
- Oversee daily operations of Executive Assistant team
- Deploy Executive Assistants across business divisions and specialised units
- Coordinate support services for new hires, subject matter experts, and senior leadership
- Manage comprehensive coverage protocols for planned and unplanned absences
- Orchestrate holiday scheduling during peak periods and public holidays
- Partner with HR to attract exceptional candidates aligned with evolving organisational needs
- Collaborate on workforce planning and capacity forecasting to maintain optimal support ratios
- Lead integration programs for new team members across all corporate functions
- Conduct regular performance discussions to monitor workload distribution and project demands
- Optimise resource allocation based on capacity analysis and business priorities
- Facilitate quarterly team meetings, professional development sessions, and strategic presentations
- Manage stakeholder consultation processes for service adjustments and organizational changes
- Ensure transparent, timely communication with executive sponsorship
- Oversee budget planning and execution for team development activities and training initiatives
- Monitor service delivery metrics including calendar coordination, communication management, and financial administration
- Identify enhancement opportunities through team feedback and stakeholder input
- Support annual performance evaluation processes for all team members
Candidate Profile:
- A proven, successful track record as an Executive Assistant Manager.
- Must have managed a large EA team - this role is circa. 30.
- Advanced emotional intelligence with discretion and diplomatic approach to sensitive matters
- Relationship builder who establishes credibility and positive connections organisation-wide
- Commitment to delivering exceptional support services consistently
- Proactive, solution-oriented mindset with strategic problem-solving approach
- Resilient and collaborative leadership style under pressure
- Forward-thinking strategist with excellent planning and forecasting abilities
- Inspirational leader capable of motivating diverse, high-performing teams
Executive Assistant Manager employer: HAIL Partners
Contact Detail:
HAIL Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Manager
✨Tip Number 1
Network with professionals in the investment management sector. Attend industry events or webinars where you can meet people who work in similar roles. Building relationships can give you insights into the company culture and may even lead to referrals.
✨Tip Number 2
Research the latest trends in executive assistance and team management. Being knowledgeable about innovative solutions and operational excellence will help you stand out during interviews, showing that you're proactive and forward-thinking.
✨Tip Number 3
Prepare to discuss your leadership style and how you've successfully managed large teams in the past. Use specific examples that highlight your emotional intelligence and ability to motivate diverse groups, as these are key traits for this role.
✨Tip Number 4
Familiarise yourself with the company's values and mission. Tailor your conversations to reflect how your experience aligns with their goals, particularly in terms of supporting organisational growth and enhancing performance.
We think you need these skills to ace Executive Assistant Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant Manager, particularly any leadership roles you've held. Emphasise your ability to manage large teams and your track record in driving operational excellence.
Craft a Compelling Cover Letter: In your cover letter, showcase your emotional intelligence and relationship-building skills. Provide specific examples of how you've successfully managed teams and implemented innovative solutions in previous roles.
Highlight Relevant Skills: Focus on key skills mentioned in the job description, such as strategic problem-solving, capacity forecasting, and stakeholder management. Use bullet points to make these stand out and ensure they align with your experiences.
Proofread and Edit: Before submitting your application, carefully proofread your documents for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant Manager role.
How to prepare for a job interview at HAIL Partners
✨Showcase Your Leadership Skills
As an Executive Assistant Manager, you'll need to demonstrate your leadership capabilities. Prepare examples of how you've successfully managed large teams in the past, focusing on your approach to team development and operational excellence.
✨Highlight Your Emotional Intelligence
This role requires advanced emotional intelligence. Be ready to discuss situations where you've navigated sensitive matters with discretion and diplomacy, showcasing your ability to build relationships across the organisation.
✨Demonstrate Strategic Problem-Solving
Employ a proactive, solution-oriented mindset during the interview. Share specific instances where you've implemented innovative solutions to enhance performance or overcome challenges within your team.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your planning and forecasting abilities. Think about how you would handle resource allocation, capacity analysis, and stakeholder consultations, and be prepared to articulate your thought process clearly.
