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- Tasks: Lead and manage a dynamic team of Executive Assistants, ensuring operational excellence.
- Company: Join a top investment management firm in the heart of Central London.
- Benefits: Enjoy competitive salary, professional development opportunities, and a vibrant work culture.
- Why this job: Be part of a transformative role that shapes team success and drives organisational growth.
- Qualifications: Proven experience managing large EA teams with strong emotional intelligence and leadership skills.
- Other info: Opportunity to collaborate with senior leadership and influence strategic decisions.
The predicted salary is between 43200 - 72000 £ per year.
Our client, a leading investment management firm based in Central London, is seeking an exceptional Executive Assistant Manager. This pivotal leadership role will oversee the strategic management of their Executive Assistant division, driving operational excellence and supporting team development. The successful candidate will champion the team's interests while implementing innovative solutions to enhance performance and support organisational growth objectives.
- Oversee daily operations of Executive Assistant team
- Deploy Executive Assistants across business divisions and specialised units
- Coordinate support services for new hires, subject matter experts, and senior leadership
- Manage comprehensive coverage protocols for planned and unplanned absences
- Orchestrate holiday scheduling during peak periods and public holidays
- Partner with HR to attract exceptional candidates aligned with evolving organisational needs
- Collaborate on workforce planning and capacity forecasting to maintain optimal support ratios
- Lead integration programs for new team members across all corporate functions
- Conduct regular performance discussions to monitor workload distribution and project demands
- Optimise resource allocation based on capacity analysis and business priorities
- Facilitate quarterly team meetings, professional development sessions, and strategic presentations
- Manage stakeholder consultation processes for service adjustments and organizational changes
- Ensure transparent, timely communication with executive sponsorship
- Oversee budget planning and execution for team development activities and training initiatives
- Monitor service delivery metrics including calendar coordination, communication management, and financial administration
- Identify enhancement opportunities through team feedback and stakeholder input
- Support annual performance evaluation processes for all team members
Candidate Profile:
- A proven, successful track record as an Executive Assistant Manager.
- Must have managed a large EA team - this role is circa. 30.
- Advanced emotional intelligence with discretion and diplomatic approach to sensitive matters
- Relationship builder who establishes credibility and positive connections organisation-wide
- Commitment to delivering exceptional support services consistently
- Proactive, solution-oriented mindset with strategic problem-solving approach
- Resilient and collaborative leadership style under pressure
- Forward-thinking strategist with excellent planning and forecasting abilities
- Inspirational leader capable of motivating diverse, high-performing teams
Executive Assistant Manager employer: HAIL Partners
Contact Detail:
HAIL Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Manager
✨Tip Number 1
Network with professionals in the investment management sector. Attend industry events or webinars where you can meet people who work in similar roles. Building relationships can give you insights into the company culture and may even lead to referrals.
✨Tip Number 2
Research the latest trends in executive assistance and team management. Being knowledgeable about innovative solutions and operational excellence will help you stand out during interviews, showing that you're proactive and forward-thinking.
✨Tip Number 3
Prepare to discuss your leadership style and how you've successfully managed large teams in the past. Use specific examples that highlight your emotional intelligence and ability to motivate diverse groups, as these are key traits for this role.
✨Tip Number 4
Familiarise yourself with the company's values and mission. Tailor your conversations to reflect how your experience aligns with their goals, particularly in terms of supporting organisational growth and enhancing performance.
We think you need these skills to ace Executive Assistant Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in managing large teams, particularly in an Executive Assistant capacity. Use specific examples that demonstrate your leadership skills and operational excellence.
Craft a Compelling Cover Letter: In your cover letter, emphasise your emotional intelligence and relationship-building skills. Discuss how your proactive and solution-oriented mindset has led to successful outcomes in previous roles.
Showcase Relevant Achievements: Include quantifiable achievements in your application that reflect your ability to optimise resource allocation and enhance team performance. This could be through metrics or specific projects you've led.
Prepare for the Interview: Anticipate questions related to team management and strategic problem-solving. Be ready to discuss how you would handle various scenarios, such as managing absences or facilitating team development sessions.
How to prepare for a job interview at HAIL Partners
✨Showcase Your Leadership Skills
As an Executive Assistant Manager, you'll need to demonstrate your leadership capabilities. Prepare examples of how you've successfully managed large teams in the past, focusing on your approach to team development and operational excellence.
✨Highlight Your Emotional Intelligence
This role requires advanced emotional intelligence. Be ready to discuss situations where you've navigated sensitive matters with discretion and diplomacy, showcasing your ability to build relationships across the organisation.
✨Demonstrate Strategic Problem-Solving
Employ a proactive, solution-oriented mindset during the interview. Share specific instances where you've implemented innovative solutions to enhance performance or overcome challenges within your team.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your planning and forecasting abilities. Think about how you would handle resource allocation, capacity analysis, and stakeholder consultations, and be prepared to articulate your thought process clearly.
