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- Tasks: Manage diaries, correspondence, and meetings for Senior Officers while maintaining filing systems.
- Company: Join a local government client dedicated to serving the community and making a difference.
- Benefits: Enjoy hybrid working with flexible hours and the potential for contract extension.
- Why this job: Gain valuable experience in public service while supporting impactful projects and initiatives.
- Qualifications: Previous PA experience is preferred; strong organisational and communication skills are essential.
- Other info: This role offers a chance to work closely with senior officials and contribute to local governance.
One of my local government clients are currently recruiting an experienced PA on a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 9:00am to 5:00pm. Hybrid working role where, however, you will be required to attend the office 2/3 times a week.
Duties:
- Diary management for one or more designated Senior Officers.
- Opening, analysing and prioritising all incoming correspondence including dealing with emails from one or more inboxes.
- Manage correspondence with your Senior Officer(s) providing advice and briefing where necessary, or where appropriate use own initiative to produce responses, or forward to others for action/information.
- Arrange meetings, book venues, prepare agendas, take & circulate minutes.
- Arrange travel and accommodation as necessary.
- Maintain and develop filing systems including those containing sensitive and confidential information.
- Keep up to date and be aware of matters that the Senior Officer is involved in and ensure that he/she is kept informed of developments.
- Support the Senior Officer(s) in his/her role on Corporate Committees, working groups, outside organisations including national bodies etc. and/or co-ordinate, plan and organise any events on behalf of Senior Officer that he/she may require.
- May provide support for locality work with Councillors in their ward.
If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd.
PA employer: Coyles
Contact Detail:
Coyles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA
✨Tip Number 1
Familiarise yourself with the local government structure and key personnel. Understanding the hierarchy and the roles of different officers will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific situations where your diary management and correspondence handling made a significant impact.
✨Tip Number 3
Show your adaptability by being prepared to discuss your experience with hybrid working environments. Share how you've effectively balanced remote work with in-office responsibilities, as this role requires a mix of both.
✨Tip Number 4
Research current issues and initiatives within the local government that may relate to the role. Being informed about ongoing projects or challenges can help you engage in meaningful conversations and show your genuine interest in the position.
We think you need these skills to ace PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA. Focus on skills like diary management, correspondence handling, and meeting organisation. Use specific examples to demonstrate your capabilities.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the duties of managing correspondence, arranging meetings, and supporting senior officers.
Highlight Hybrid Working Skills: Since this role involves hybrid working, emphasise your ability to work independently and manage tasks remotely. Mention any previous experience you have with remote work and how you stay organised.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Coyles
✨Showcase Your Organisational Skills
As a PA, your ability to manage diaries and correspondence is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the information you'll be handling, it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion and handled confidential matters appropriately.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think about potential scenarios you might face in the role, such as managing conflicting priorities or dealing with difficult correspondence, and prepare your responses.
✨Familiarise Yourself with the Organisation
Research the local government client and understand their structure, key projects, and recent developments. This knowledge will help you demonstrate your interest in the role and how you can contribute effectively.
