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For Companies At a Glance
- Tasks: Support the Director with diary management, project documentation, and marketing strategies.
- Company: Join an award-winning building contractor known for excellence and innovation in construction.
- Benefits: Enjoy a competitive salary, flexible part-time hours, and a dynamic work environment.
- Why this job: Be part of a high-performing team that values growth, creativity, and impactful projects.
- Qualifications: Experience as an EA/PA with strong organisational and communication skills is essential.
- Other info: Opportunity to work in a hybrid role with a focus on marketing and business development.
The predicted salary is between 35000 - 50000 £ per year.
Location: Chichester, West Sussex
Salary: £35,000 - £50,000 per annum (pro-rata for part-time)
Hours: Approx. 30 hours per week, flexible across Monday to Friday
Type: Part-Time | Permanent
About Our Client
Our client is a leading, award-winning building contractor specialising in Bespoke and Traditional Construction, Project Management, and Housing Developments. With a strong reputation for excellence, innovation, and craftsmanship, they deliver high-quality projects across the UK. As the company continues to grow, they are looking for a proactive and organised individual to join the team in a dynamic hybrid role.
The Role
We are seeking an experienced and adaptable Executive Assistant & Office Manager with strong marketing and sales support capabilities. This is a pivotal position in a small, high-performing team, working directly with senior leadership to ensure smooth day-to-day operations while also contributing to business development and brand presence.
Key Responsibilities
- Provide confidential PA support to the Director, including diary management, meeting coordination, travel arrangements, and correspondence handling.
- Assist with project documentation, reports, and presentations.
- Oversee daily administrative operations to ensure the office runs efficiently.
- Liaise with suppliers, clients, and contractors.
- Manage invoicing, timesheets, and basic bookkeeping in coordination with external accountants.
- Maintain company documentation and compliance records.
- Assist with the development and execution of marketing strategies, including social media management, email campaigns, and website updates.
- Support the preparation of bid and tender documents.
- Coordinate client communications, follow-ups, and CRM updates.
- Contribute to branding and promotional initiatives, including award submissions and PR efforts.
What We're Looking For
- Proven experience in an EA/PA role, ideally with office management and marketing responsibilities.
- Strong organisational skills with a proactive, problem-solving mindset.
- Excellent communication skills (written and verbal).
- Comfortable multitasking across diverse responsibilities in a fast-paced environment.
- Experience in the construction or property sector is desirable but not essential.
- Proficiency in Microsoft Office, CRM systems, and basic marketing tools (e.g., Canva, Mailchimp, social media platforms).
What's on Offer
- Competitive salary of £35,000 - £50,000 per annum (pro-rata)
- Flexible part-time hours (approx. 30 per week)
- Opportunity to work in a growing, values-driven business with a strong industry reputation
Executive Assistant & Office Manager employer: Streamline Search
Contact Detail:
Streamline Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Office Manager
✨Tip Number 1
Familiarise yourself with the construction and property sector. Even if you don't have direct experience, understanding industry terminology and trends can help you stand out during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for managing an executive's calendar. This demonstrates your proactive approach and ability to handle multiple tasks efficiently.
✨Tip Number 3
Highlight your marketing skills by discussing any relevant projects you've worked on, especially those involving social media or email campaigns. Be ready to share specific examples of how you contributed to brand presence.
✨Tip Number 4
Network with professionals in the construction industry. Attend local events or join online forums to connect with potential colleagues and gain insights into the company culture and expectations.
We think you need these skills to ace Executive Assistant & Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance, office management, and marketing support. Use keywords from the job description to demonstrate that you meet the specific requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive mindset. Mention specific examples of how you've successfully managed similar responsibilities in previous roles.
Highlight Relevant Skills: Emphasise your communication skills, multitasking abilities, and proficiency with Microsoft Office and CRM systems. If you have experience with marketing tools like Canva or Mailchimp, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Streamline Search
✨Showcase Your Organisational Skills
As an Executive Assistant & Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your proactive approach and problem-solving skills.
✨Demonstrate Communication Proficiency
Excellent communication is key for this role. Be ready to discuss how you've effectively communicated with various stakeholders, whether through written correspondence or verbal interactions. Consider sharing specific instances where your communication made a positive impact.
✨Familiarise Yourself with Marketing Tools
Since the role involves marketing support, brush up on your knowledge of tools like Canva and Mailchimp. Be prepared to discuss any relevant experience you have with these platforms and how you've used them to contribute to marketing strategies.
✨Research the Company and Industry
Understanding the company’s reputation and the construction industry will set you apart. Familiarise yourself with their recent projects and values, and be ready to discuss how your skills align with their goals and how you can contribute to their success.
