Human Resources Administrative Assistant

Fixed Term until 31 March 2026 due to additional support required during peak operational period and the implementation of a team project. The fixed term period will also allow for longer term role and resourcing requirements.

Location: This post is based at Link’s Edinburgh office. However, hybrid working is available with this role.

Hour of Work: 35 per week (Monday to Friday). Alternative working patterns and/or working arrangements will be considered.

At Link, people are at the heart of everything we do. Our people have made our award-winning social enterprise the success it is today and as it continues to grow, we want them to be the best they can be and to reach their potential.

Reporting to the Senior HR Assistant, the HR Administrative Assistant will provide a comprehensive range of professional, effective and efficient HR administrative services and support to the Human Resources team as required. The postholder will be responsible for processing all reference requests including liaising with current and ex-employees and third parties, in line with Link’s GDPR and Reference Policy guidelines. Another key responsibility of the role will be to audit the absence management recording process, running fortnightly and monthly reports and issuing appropriate correspondence to employees regarding pay.

About You

As HR Administrative Assistant, you will have high levels of accuracy and attention to detail, together with experience of working in a fast-paced administrative role. As the role is very varied and works to tight deadlines, the successful candidate will have excellent time management skills, as well as being able to work flexibly to provide a proactive and responsive service. The postholder will have experience of Microsoft Office system, Word, Excel, Outlook, and internet (knowledge, understanding and application of software packages with the ability to access systems and use them effectively within the office environment).

In return you will be offered the opportunity to enhance your skills and knowledge through employee training and development. You can expect to work in a supportive, trusting and transparent working environment, with the autonomy to offer creative and innovative solutions whilst maintaining Link’s values; Responsibility, Empathy, Social Impact, Participate, Equity, Challenge and Transparency.

What’s in it for you?

• Competitive salary, reviewed annually, and opportunity for annual performance related salary increases and discretionary non-consolidated pay awards subject to terms of the scheme
• 35 days’ holiday per year (inclusive of public holidays) pro rata plus an additional 1 day’s pro rata holiday per year after 1 years’ service up to a maximum of 40 days per year
• Opportunity to buy and sell holiday days
• Enhanced company sick and family friendly pay
• Access to paid qualifications and a wide range of learning and development opportunities and funded professional membership
• Defined contribution pension with matched generous employer pension contributions plus salary exchange and additional voluntary contribution options
• Access to an Electric vehicle leasing scheme, subject to the terms of the scheme
• Life assurance scheme providing death in service benefits to named beneficiaries
• Healthcare cash plan for employees (and dependents) to support health and wellbeing plus discounts on shopping, restaurants and other services
• Employee assistance programme for employees and their immediate household dependants to support health, mental and financial well-being
• Annual flu vaccination
• Access to a savings and borrowing scheme
• Cycle to work scheme
• Travel season/travel ticket loan and much more!

For a full list of benefits available to employees, please find these on our website. You will work with colleagues who offer support to ensure our customers' expectations are met. In return, we are looking for applications from people who will contribute to our aims and work to the highest professional standards. This post is subject to a Level 1 Disclosure check.

Closing Date: midnight on Sunday 8 June 2025

Interview Date: Interviews are being held on 17 June 2025 at Link’s Edinburgh Office.

How to Apply

Our online application method is the most efficient way to apply and can be started by clicking the “Apply Now” button. You must complete an application form to be considered for any of our vacancies, but you don’t need a CV to apply for our positions. Also, if you aren’t sure about how long you have to fill in the form, you will be able to save it and return to it by clicking on the ‘My Applications’ tab of the vacancy search page and entering your username and password.

As a large employer, we advertise jobs regularly on our own website and social media channels alongside other third-party websites. No matter where you see one of our vacancies, you will always be directed to our jobs portal to apply directly with us. We can offer suitable alternative methods to apply if requested including although not exclusively; hard copy, Braille and audio. You can request these by emailing our Resourcing Team and detailing which format you would require. Please note that CVs will not be considered.

Please note should an internal applicant be successful in applying for this position on either a seconded or permanent basis, they will move to the terms and conditions associated with the role for the duration of the time they are in post. The terms and conditions are outlined in the advert above, and in the job description.

We aim at all times to recruit the person who is most suited to the job and welcome applications from people of all backgrounds and from anyone who shares our commitment to inclusion. Our offices are fully accessible to wheelchair users and, as a Disability Confident Leader, we will interview all disabled candidates who meet the essential criteria.