Coordinator - AMS Deutsche Bank

Job description – the role

On behalf of Deutsche Bank, we are looking for an Events Coordinator for an initial 6 month contract based in the Banks Moorefield offices on a hybrid working pattern of three days per week in the office, and two from home, on a PAYE day rate engagement.

Deutsche Bank is a global banking business with strong roots in Germany and operations in over 70 countries. Their large but focused footprint gives an established position in Europe plus a significant presence in the Americas and Asia Pacific. There are four business divisions: the Corporate Bank, the Investment Bank, the Private Bank and the Asset Manager DWS. There are also a number of highly skilled functions performing key management tasks.

'Together we're sharing new perspectives and transforming what it means to be a bank.'

Purpose of the role:

• Working as part of the Capital Markets Roadshow team, you will be responsible for the planning and organisation of client roadshows.

Key responsibilities

• Arrange logistics for all virtual & in-person roadshows, investor
• meetings, group conference calls and client results calls.
• Direct and close liaison with the deal team and client assistants.
• Own & create the roadshow schedule template and manage all
• updates as the roadshow progresses.
• For all in-person roadshows, manage necessary logistics including
• travel, hotels & ground transportation, as well as venue search,
• catering, hostess, AV & dial-ins, and coordinate the delivery of
• presentation materials.
• For all virtual roadshows, manage the necessary tech logistics
• including all 1×1 / small group meetings held via Teams and / or Zoom.
• Assist the deal team in setting up all necessary data-sites and
• Organising any necessary roadshow presentation recording sessions in
• association with these data-sites as required.
• Responsible for sharing all post event reports with the deal team – call
• participant lists & physical attendance lists from in-person events.
• Managing all deal related expenses post event to ensure clients are
• billed efficiently, and the Bank is reimbursed in a timely manner.
• Liaising with the deal team to ensure all deal case studies are shared
• with the relevant internal mailing distribution lists.
• Upkeep of knowledge of new venue openings & roadshow suppliers.
• Organisation of additional ad-hoc events for Capital Markets as
• requested. This may include client events, client entertainment and
• internal department events.
• Key responsibilities within the Capital Markets Conference:
• Supporting all client invite & distribution lists, working closely with
• internal stakeholders across relevant departments (Capital Markets)

Skills and Qualifications

• Previous Roadshow and Event coordinator experience from within a similar financial institution, or previous experience working as an Executive assistant within another Investment Bank may be considered.
• Experience organising travel, including booking conference suits and supporting with other event organisation as required.
• Good administration skills and the ability to work with internal stakeholders across various departments.

Deutsche Bank's Values

Our values define the working environment we strive to create – diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.

We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs, and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.

This client will only accept workers operating via a PAYE engagement model.

AMS's payroll service is in partnership with Giant, we have worked with them for many years and have good processes in place to ensure you get the best service. If you are successful in your application for this role, your contract will be via Giant. For more information on Giant, please follow this link: https://ams-giant-paye-introduction.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.