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- Tasks: Organise and schedule jobs while supporting Surveyors and team members.
- Company: Join a dynamic local company in Chalfont St Peter with a collaborative culture.
- Benefits: Enjoy a casual dress code and a full-time position with growth opportunities.
- Why this job: Perfect for self-motivated individuals seeking a busy, engaging work environment.
- Qualifications: Strong communication and organisational skills; knowledge of Microsoft Office is essential.
- Other info: Work hours are 8-5pm, Monday to Friday, with a focus on teamwork.
The predicted salary is between 24000 - 36000 £ per year.
Our client, a local company based in Chalfont St Peter, is looking for an administrator to join the company on a full-time basis. You will work closely with Surveyors and other team members to organise and schedule allocated jobs. You will need to be organised, a strong communicator, and able to negotiate with suppliers when needed. If you are self-motivated, enjoy being in a busy environment, or looking for the next step in your career, please call me to discuss further.
Responsibilities:
- Assist in negotiating rates with suppliers, including historical sales records and inventory stock to obtain high-quality products at the lowest possible cost.
- Coordinate the allocation of both labour and materials for each ongoing project on a daily and weekly basis.
- Act as the first point of contact by telephone – taking messages and distributing them.
- Compose and understand Risk Assessments and Method Statements for the beginning of projects and Operations and Maintenance Manuals for the finalisation of all completed projects.
- Ensure purchase orders are coherent and filed away correctly once completed.
- Phone suppliers to ensure that all materials arrive as scheduled.
- Build relationships with suppliers over email.
- Maintain running projects and material databases on Microsoft Office.
- Compose emails for job texts to the entire workforce daily and send them out individually to each worker by text.
- Carry out photocopying, filing, and scanning for the work.
- Coordinate stock takes, both on-site and at our offices.
- Offer comprehensive administration assistance to the company in all aspects.
Qualifications:
- Strong communication skills across all levels.
- Outstanding organisational skills.
- Self-starter, motivated, and enthusiastic.
- Knowledge of Microsoft Excel and Word.
- Excellent telecommunication skills.
Hours: 8-5pm Monday to Friday
Dress down every day.
Contact Detail:
Chiltern Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Administrator
✨Tip Number 1
Familiarise yourself with the local suppliers and contractors in Chalfont St Peter. Building relationships with them can give you an edge when negotiating rates and ensuring timely deliveries.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these tools will help you manage schedules and databases effectively, which is crucial for the role.
✨Tip Number 3
Practice your communication skills by engaging in mock phone calls. This will prepare you for being the first point of contact and help you convey messages clearly and professionally.
✨Tip Number 4
Get comfortable with composing emails and texts for job updates. Being able to communicate efficiently with the workforce will demonstrate your organisational skills and attention to detail.
We think you need these skills to ace Scheduling Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Scheduling Administrator. Emphasise your organisational skills, communication abilities, and any experience with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed schedules or negotiated with suppliers in the past.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills and ability to work in a busy environment. Provide examples of how you have maintained databases or coordinated projects in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Chiltern Recruitment Ltd
✨Showcase Your Organisational Skills
As a Scheduling Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the busy environment they mentioned.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your previous experiences and how they relate to the job requirements.
✨Demonstrate Negotiation Experience
Since negotiating with suppliers is part of the job, be ready to discuss any relevant experience you have. Think of specific instances where you successfully negotiated rates or resolved conflicts, as this will show your capability in this area.
✨Familiarise Yourself with Microsoft Office
Knowledge of Microsoft Excel and Word is crucial for this position. Brush up on your skills and be prepared to discuss how you've used these tools in previous roles, particularly in managing databases or composing professional emails.
