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- Tasks: Support the Executive Director by managing their diary, inbox, and meeting preparations.
- Company: Join an independent regulatory body ensuring financial market integrity in the UK.
- Benefits: Enjoy a flexible hybrid working policy and a 3-month contract with potential extension.
- Why this job: Gain valuable experience in a fast-paced environment while contributing to market effectiveness.
- Qualifications: Strong PA experience, excellent organisational skills, and IT proficiency required.
- Other info: Work part-time (21 hours/week) and develop your professional skills in a supportive setting.
The predicted salary is between 24000 - 36000 £ per year.
Part Time Personal Assistant to Executive Director in London (21 hours per week).
About your new company:
Our client is an independent regulatory body in the United Kingdom responsible for ensuring the financial markets work well for consumers and the economy, promoting market integrity and effective competition.
Your new role:
As a Personal Assistant, you will be working closely with the Executive Director delivering their priorities for the client and ensuring overall effectiveness. You will strategically schedule and prioritise the ED’s engagement and be responsible for their diary and inbox management as well as ensuring preparation for meetings by managing briefing materials and maintaining OneNote for easy access to relevant documents.
What’s in it for you?
- A 3-month contract (with possibility of extension)
- You will be working 3 days across 21 hours per week
- Hybrid working policy (40% office based per week)
What we’re looking for:
- Strong PA or secretarial experience working in a fast-paced environment
- Strong organisational and prioritisation skills having the ability to work to strict deadlines
- Strong communication skills, both written and oral
- IT Proficient
What are the next steps?
If you are interested in the role, click the apply button and we will get in touch with you to discuss next steps within 48 hours. Alternatively, call on 0116 261 5020 or email for further information on the role!
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Exec Director
✨Tip Number 1
Familiarise yourself with the regulatory body’s mission and values. Understanding their goals will help you align your responses during interviews and demonstrate your commitment to their objectives.
✨Tip Number 2
Highlight your experience in managing diaries and inboxes effectively. Be prepared to discuss specific tools or methods you use to stay organised, as this is crucial for the role.
✨Tip Number 3
Practice your communication skills by preparing to articulate how you handle challenging situations or tight deadlines. This will showcase your ability to thrive in a fast-paced environment.
✨Tip Number 4
Network with current or former employees of the organisation if possible. They can provide insights into the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Personal Assistant to Exec Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your organisational skills, diary management, and any experience in fast-paced environments.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Emphasise your strong communication skills and ability to manage priorities effectively.
Showcase IT Proficiency: Mention any specific software or tools you are proficient in, especially those related to diary management and document preparation, such as OneNote or similar applications.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your past experience where you successfully managed multiple responsibilities or tight deadlines.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. During the interview, highlight instances where your written and verbal communication skills made a positive impact, especially in a fast-paced environment.
✨Familiarise Yourself with the Company
Research the independent regulatory body and understand its mission and values. This will not only help you answer questions more effectively but also show your genuine interest in the role and the organisation.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations as a Personal Assistant. Think about potential challenges you might face in managing an Executive Director's schedule and prepare thoughtful responses.
