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For Companies At a Glance
- Tasks: Be the go-to person for calls, emails, and queries in a busy office.
- Company: Join a key education body located in the heart of Edinburgh.
- Benefits: Gain hands-on experience in a supportive team environment with growth opportunities.
- Why this job: Perfect for those who love multitasking and want to make an impact in education.
- Qualifications: Previous admin experience is a plus; strong communication and IT skills are essential.
- Other info: Ideal for high school and college students looking to kickstart their careers.
The predicted salary is between 24000 - 36000 £ per year.
Your new company You’ll be working as part of the integral office function for an education body within Edinburgh City Centre. Your new role In this busy and varied role, you’ll be responsible for a variety of hands-on tasks: Working closely with the front office team acting as a main point of contact for incoming calls, emails and queries, transferring calls and taking messages when required. Liaising with internal and external stakeholders to handle queries. Gather, prepare and send communication and documents to stakeholders on a regular basis. Order and maintain stationary inventory levels for the office. Management of the organisation’s mailing system. Resource booking through their internal system. Support with booking and arranging travel. Helping with registrations. General administration (scanning, photocopying, laminating, filing, typing, franking etc.). What you’ll need to succeed Previous experience in a similar role. Previous experience working in administration within the education sector (desirable but not essential). Strong written and verbal communication skills. IT literate and proficiency with Microsoft Office applications. Minute taking experience. A team player who can work collaboratively as part of a team as well as use their own initiative. Well-organis…
Administrative Assistant employer: Hays Specialist Recruitment Limited
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarize yourself with the education sector in Edinburgh. Understanding the local context and challenges can help you engage more effectively with stakeholders and demonstrate your commitment to the role.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these applications will not only help you in daily tasks but also show that you're ready to hit the ground running.
✨Tip Number 3
Practice your communication skills by engaging in conversations or mock interviews. Since you'll be a main point of contact, being articulate and confident will set you apart from other candidates.
✨Tip Number 4
Get comfortable with minute-taking and document preparation. You might want to practice summarizing meetings or creating templates to showcase your organizational skills during the interview.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your previous experience in administrative roles, especially any relevant experience in the education sector. Emphasize your strong communication skills and proficiency with Microsoft Office applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organization. Mention specific examples of how your skills and experiences align with the responsibilities listed in the job description.
Highlight Relevant Skills: In your application, clearly outline your IT literacy, minute-taking experience, and ability to manage multiple tasks. Use bullet points to make these skills stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Show Your Communication Skills
Since the role involves a lot of communication with stakeholders, be prepared to demonstrate your strong written and verbal communication skills. You might be asked to provide examples of how you've effectively handled queries in the past.
✨Highlight Relevant Experience
Make sure to discuss any previous administrative roles you've held, especially if they were within the education sector. Share specific tasks you managed that relate to the job description, such as handling calls or managing documents.
✨Demonstrate IT Proficiency
Be ready to talk about your experience with Microsoft Office applications. You may be asked to perform a task or answer questions related to these tools, so brush up on your skills beforehand.
✨Emphasize Teamwork and Initiative
The job requires both teamwork and the ability to work independently. Prepare examples that showcase your ability to collaborate with others while also taking initiative when needed. This will show that you can adapt to different working styles.
