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- Tasks: Manage staff schedules and maintain the Optometrist database for optimal efficiency.
- Company: Join Optical Express, the UK's leading provider of laser eye surgery with over 35 years of experience.
- Benefits: Enjoy competitive salary, free optical products, parking, and career progression opportunities.
- Why this job: Be part of a dynamic team focused on exceptional patient care and innovative technology.
- Qualifications: Must have excellent organisational skills, attention to detail, and effective communication abilities.
- Other info: Saturday cover (1 in 3) is essential; perfect for those who thrive in a fast-paced environment.
The predicted salary is between 24000 - 36000 £ per year.
Location – Cumbernauld
Hours – 40 hours per week plus 1 in 3 Saturdays
As the UK's leading private provider of laser eye, premium intraocular lens and cataract surgery, our expert Surgeons undertake more procedures collectively than any other national provider. For over 35 years, millions of patients have trusted Optical Express with their eye care. We are focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology.
The role of Administration Assistant is a key hire for Optical Express, the team ensures our professional staff are appropriately scheduled in line with business and patient demands.
The main aspects of the role:
- Maintaining the Optometrist database
- Ensuring full optimisation of the Optometrists within the region
- Ensure holidays are approved in a timely manner
- Assisting client relationship management with the Self Employed Optometrist network to ensure ability to fill gaps at short notice
- Regular communication to the regional team to ensure optimisation of the Optometrists
- Commercially minded with a common sense, pro-active and flexible approach to work
- Excellent knowledge of Microsoft Office including Word, Excel and Outlook
- General administration
- Communicate effectively with senior Managers and qualified professional healthcare providers
What we need from you:
- A willing to learn attitude
- Excellent organisational skills
- Meticulous attention to detail
- The skills to juggle many competing tasks simultaneously
- Computer literate and quick learner
- Enjoy networking and be able to communicate effectively with senior level Managers and qualified professional healthcare providers
- Successful candidate would need to have excellent communication skills and be able to work on their own initiative as well as part of a team.
- Saturday cover (1 in 3) is essential to the role.
What’s in it for you?
- Competitive salary
- Free or discounted optical products/procedures
- Free Parking
- Cycle to work scheme
- Career progression
Please apply now by uploading your CV.
Contact Detail:
Optical Express Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Staff Scheduler)
✨Tip Number 1
Familiarise yourself with the specific scheduling software or tools commonly used in healthcare settings. This will not only boost your confidence but also demonstrate your proactive approach to learning and adapting to the role.
✨Tip Number 2
Network with professionals in the healthcare administration field, especially those who have experience in scheduling roles. Engaging with them can provide you with valuable insights and tips that could set you apart during the interview process.
✨Tip Number 3
Prepare to discuss scenarios where you've successfully managed competing tasks or schedules. Highlighting your organisational skills and ability to prioritise effectively will resonate well with the hiring team.
✨Tip Number 4
Research Optical Express and their approach to patient care and staff management. Being knowledgeable about the company’s values and operations will show your genuine interest in the role and help you align your answers during the interview.
We think you need these skills to ace Administrative Assistant (Staff Scheduler)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the role of Administrative Assistant (Staff Scheduler). Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your willingness to learn and your ability to juggle multiple tasks. Mention specific examples from your past experiences that demonstrate your communication skills and ability to work both independently and as part of a team.
Highlight Relevant Skills: In your application, clearly outline your computer literacy and any experience you have with scheduling or database management. This will show that you are well-prepared for the responsibilities of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Optical Express
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules or managed competing priorities.
✨Familiarise Yourself with Microsoft Office
Since the role requires excellent knowledge of Microsoft Office, brush up on your skills in Word, Excel, and Outlook. Be ready to discuss how you've used these tools in previous roles, especially for scheduling and database management.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Think about how you can convey complex information simply, as you'll be liaising with both senior managers and healthcare professionals.
✨Demonstrate a Willingness to Learn
The job description highlights a 'willing to learn' attitude. Be prepared to discuss how you've approached learning new skills or adapting to new environments in the past. Show enthusiasm for personal development and growth within the company.
