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- Tasks: Coordinate space planning and manage office moves with creativity and precision.
- Company: Join a dynamic team in Central Scotland focused on innovative workspace solutions.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of exciting projects that shape work environments and enhance collaboration.
- Qualifications: AutoCAD experience is essential; strong communication skills and a driving license required.
- Other info: Occasional overnight stays may be needed for project coordination.
The predicted salary is between 36000 - 60000 £ per year.
Location: Central Scotland (occasional overnight stays required)
The Space Planning & Move Co-Ordinator role includes but is not limited to the following tasks:
- Delivering space planning rearrangements.
- Planning and implementing move projects, tasks, and move layout designs.
- Managing day-to-day small moves, office reconfigurations, and new furniture requests.
- Generating tasks and requests for maintenance or services that are related to moves.
- AutoCad Experience is essential.
Qualifications / Experience:
TECHNICAL EXPERTISE / KNOWLEDGE / QUALIFICATIONS
- The core skills required of all resources are space planning, stakeholder engagement and contractor management, move management and knowledge of the building regulations in relation to office design.
- Interior Design or architectural skills will be an advantage but not essential.
Operational:
- Build strong relationships with the Stakeholders and Project managers to gain a knowledge of coming works.
- Schedule works to provide best value for the client and customer.
- Keep Moves tracker document up to date at all times.
- Ensure that PO’s are raised and tracked before work takes place.
- Provide regular updates on workload and pipeline works to the MAC & Space Planning manager.
- Monitor workloads and report when resource is over or under utilised.
- Process management for MAC, including maintaining all processes within a live system.
- Liaising with Delivery Managers and vendors.
- Ensure all completion documentation is in place and filed following completion of projects.
- Attend weekly coordination and scheduling meetings and be comfortable presenting updates.
- Approval of e-permits, access permits, and contractor RAMS for small works.
Managing Risks/ Opportunities and Issues:
- Analysing all significant risks and making recommendations or initiating corrective action as appropriate.
Sign off gatekeeper:
- Ensuring that all works have financial approval before added to the schedule of works list.
- Track direct costs, as well as ISS costs.
Client Relationships:
- To maintain day to day contact with Client representatives / stakeholders to review and resolve operational matters.
- To respond rapidly to short term operational issues.
- Provide regular updates and management information on financial issues.
Safety/Environment:
- To bring to the teams’ attention any safety issue.
- To conduct day to day operations with due regard to environmental standards, legislation, and regulatory requirements.
Quality:
- To ensure that the highest quality standards are applied in all areas of day-to-day activity in order to satisfy and maintain ISS defined standards and the requirements of external quality verification.
Experiences:
- Demonstrate experience in the use of Computer Aided Design (CAD) Auto Cad software.
- Demonstrate experience in delivering space planning rearrangements.
- Demonstrate an understanding of Building Regulations.
- Demonstrate experience in managing financial tracking and operations.
- Demonstrate experience of estimating project costs, and presenting high quality cost documents to customers.
- Demonstrate experience of managing and coordinating move projects.
- Demonstrate IT literacy capability for software application with full literacy with Microsoft Office suite including Teams.
- Demonstrate experience of managing time to deliver quality information to stakeholders.
Attributes:
- Excellent communicator.
- Full Driving License.
- CAD.
Contact Detail:
ISS Facility Services UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Space Planner & Moves Coordinator
✨Tip Number 1
Familiarise yourself with AutoCAD if you haven't already. Since it's essential for this role, showcasing your proficiency in it during interviews can set you apart from other candidates.
✨Tip Number 2
Build a portfolio of your previous space planning projects. Having tangible examples of your work will help demonstrate your skills and experience to potential employers.
✨Tip Number 3
Network with professionals in the field of space planning and project management. Attend industry events or join relevant online forums to connect with others who might provide insights or referrals.
✨Tip Number 4
Prepare to discuss your experience with stakeholder engagement and contractor management. Being able to articulate how you've successfully navigated these relationships will be crucial in the interview process.
We think you need these skills to ace Space Planner & Moves Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in space planning, move management, and AutoCAD proficiency. Use specific examples that demonstrate your skills in these areas.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the Space Planner & Moves Coordinator role. Mention your experience with stakeholder engagement and project management, and express your enthusiasm for the position.
Showcase Technical Skills: Emphasise your technical expertise in AutoCAD and any knowledge of building regulations. If you have experience in interior design or architecture, be sure to include that as well.
Highlight Communication Skills: Since excellent communication is crucial for this role, provide examples of how you've successfully managed client relationships or coordinated with stakeholders in previous positions.
How to prepare for a job interview at ISS Facility Services UK
✨Showcase Your CAD Skills
Since AutoCAD experience is essential for this role, be prepared to discuss your proficiency with the software. Bring examples of past projects where you've used CAD to deliver space planning rearrangements, and if possible, demonstrate your ability to create layouts on the spot.
✨Understand Building Regulations
Familiarise yourself with relevant building regulations related to office design. During the interview, you might be asked how these regulations impact space planning and move management, so having a solid understanding will show your technical expertise.
✨Emphasise Stakeholder Engagement
This role requires strong relationships with stakeholders and project managers. Prepare examples of how you've successfully engaged with stakeholders in previous roles, highlighting your communication skills and ability to manage expectations.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills in managing moves and reconfigurations. Think of specific challenges you've faced in past projects and how you overcame them, focusing on your analytical skills and ability to make recommendations.
