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- Tasks: Support the team with typing, secretarial, and administrative tasks.
- Company: Join a dynamic legal firm based in Alconbury.
- Benefits: Enjoy a permanent position with opportunities for growth.
- Why this job: Gain valuable experience in a supportive environment while enhancing your skills.
- Qualifications: No specific qualifications required; just a willingness to learn and support.
- Other info: Perfect for high school and college students looking for flexible work.
The predicted salary is between 24000 - 36000 £ per year.
My client is recruiting a floating legal Secretary to join their business on a permanent based in Alconbury. Key Responsibilities Provide the team and wider firm with typing, secretarial and administrative support. Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service. Assist with digital dictation and administrative support across the company in line with the Company’s workflow ethic. Transcribe and prepare all correspondence and documents through audiotyping and word processing, using Company precedents where appropriate; Operate case management system including storing documents electronically – organising and attaching to relevant matters; Deal with administrative routines as required to include scanning, faxing, printing, binding and photocopying; Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving; Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents; Meet both internal and external clients’ needs and ensure they are kept advised as necessary’ Manage incoming and outgoing mail in all mediums i.e. post, emails and fax trans…
Floating Secretary employer: Macildowie Recruitment and Retention
Contact Detail:
Macildowie Recruitment and Retention Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Floating Secretary
✨Tip Number 1
Familiarize yourself with legal terminology and processes. Understanding the language and workflow of a legal environment will help you communicate effectively with fee earners and clients.
✨Tip Number 2
Practice your typing and audiotyping skills to ensure you can transcribe documents quickly and accurately. This is crucial for providing timely support to the team.
✨Tip Number 3
Get comfortable with case management systems and digital document storage. Being tech-savvy will make you a valuable asset in managing client files and correspondence efficiently.
✨Tip Number 4
Show your organizational skills by preparing examples of how you've managed administrative tasks in previous roles. Highlighting your ability to handle multiple responsibilities will set you apart.
We think you need these skills to ace Floating Secretary
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Floating Secretary position. Highlight key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to emphasize relevant experience in typing, secretarial, and administrative support. Include specific examples of how you've successfully managed similar tasks in previous roles.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the company's workflow ethic and your ability to provide quality service. Mention your proficiency in digital dictation and case management systems.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a secretary role.
How to prepare for a job interview at Macildowie Recruitment and Retention
✨Showcase Your Typing Skills
Since the role involves a lot of typing and transcribing, be prepared to demonstrate your typing speed and accuracy. You might even want to practice some common legal terminology beforehand to impress your interviewers.
✨Familiarize Yourself with Case Management Systems
Understanding how to operate case management systems is crucial for this position. If you have experience with any specific software, mention it during the interview. If not, do some research on popular systems used in the legal field.
✨Highlight Your Organizational Skills
The job requires efficient management of client/matter files and administrative routines. Be ready to discuss examples from your past experiences where you successfully organized documents or managed multiple tasks simultaneously.
✨Demonstrate Your Communication Abilities
As you'll be dealing with both internal and external clients, strong communication skills are essential. Prepare to share instances where you effectively communicated with clients or team members, ensuring everyone was kept informed.
