Senior Administrator

Roles & Responsibilities: * Day to day organising, managing and administering of company records, data and files and maintaining company information. * Gather and compile weekly timesheets, organise and input to master timesheet for approval. * Gather and compile monthly timesheets and assist with necessary invoicing. * Perform administration tasks, liaise and collaborate with support functions: * Accounts * Payroll * Marketing * HR * Commercial * Control / coordinate head office, liaising with the landlord, neighbours and third parties. * Maintain office supplies and ensure stock is available. * Lead the buying requirements for head office and operations. * Budgetary control of several overheads including travel, accommodation and office costs. * Maintain a positive culture within our business and people, promoting professionalism and a can-do environment. * Proactive and reactive to our people, clients and third parties, assisting where necessary. * Acting as a PA to registered Directors, including: * Arranging travel and accommodation * Scheduling meetings * Attending meetings and minute taking * Developing and maintaining company systems, processes and procedures associated with the administrative and HR functions. * Develop relations with the supply chain to create efficient, value for money service. * Collate information from Operations and Directors to form weekly / monthly reporting. * Process expense and travel claims ensuring processes and procedures are followed. * Control and maintain office phone and IT systems, liaising with third parties. Person specification * Competent, reliable and trustworthy individual who can work in accordance with GDPR and work closely with the directors to hold vital information of the business and our people. * Good IT skills including MS Office products. * Excellent communication skills. * Use own initiative to ensure our operations are efficient and support as necessary