Office Administrator (Aberdeen)

Our client is currently recruiting for the position of Administrator, based in Aberdeen. This is initially a temporary position with the view to go permanent.

Responsibilities:

• Provide general administrative support to management (below Executive level) and teams including preparing presentations
• Provide Diary management support to leader(s)
• Maintain departmental spreadsheets and/or databases, including SharePoint
• Travel: support employees in the team who are required to travel on business, including
• assisting with submitting expenses for Asset Managers
• Schedule meetings, book meeting rooms and arrange catering as required
• Arrange offsite meetings and book venue for team building events
• Coordinate and order PPE for team as requested
• Keep departmental distribution lists updated
• Raising service orders as required
• Booking taxis for external meetings and when going offshore
• Arranging printing for work packs, business cards, along with presentation materials
• Reporting invitations to external hospitality via Gifts & Entertainment disclosure tool
• Weekly review of the travel agent spreadsheet for the travel report

Experience & Qualifications:

• Experience of providing administrative support to a team and senior management.
• Experience of handling multiple tasks in a fast-paced environment.
• High level of proficiency in Microsoft Applications in particular: Word; Excel and PowerPoint
• Communication and interpersonal skills are critical to this role as the incumbent must be able to engage with internal and external stakeholders at the highest level.