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For Companies At a Glance
- Tasks: Support Directors with admin, project management, and office coordination.
- Company: Join a leading Bath-based business making waves in the market.
- Benefits: Enjoy 25 days holiday, health schemes, and hybrid working options.
- Why this job: Be part of a dynamic team, manage exciting projects, and grow your skills.
- Qualifications: Experience in a similar role with strong Microsoft Office skills required.
- Other info: Central location with easy access to public transport and parking.
The predicted salary is between 28800 - 42000 £ per year.
A market-leading Bath-based business are looking to appoint an Executive Assistant. The purpose of this role is to support the Directors and Executive team, provide Project Management resource and manage and co-ordinate office, HR and administrative activities across the business.
Your new role
Reporting to the Finance Director you will be responsible for:
Key Areas of Responsibility:
To provide general administration, co-ordination and diary support for the Directors and the Executive Team.
The management of confidential matters and ad hoc projects on behalf of the Directors.
To provide project management governance and support to the business.
HR and administration for new staff and those leaving.
The management and control of office equipment including laptops, mobile phones, etc.
To manage third party contracts (eg. software licences, supplier contracts, property leases, etc).
To co-ordinate company events.
To manage all day to day office matters.
Specific responsibilities:
Directors and Executive team
o Diary management and liaison
o Support preparation of Board Packs and circulation
o Central storing of weekly Exec reports
o Maintaining an archive of meeting minutes and reports
o Management ad hoc requests
Project Management Governance and Support
o Provide Project Management governance and support to the Directors and Exec to deliver confidential projects and ad hoc tasks as required
o Support the Head of Operations (and others where necessary) in delivering key projects to the business
o Support the choice of, and commission and integration of a new HR Management System
o Maintain and update file structures in SharePoint
HR responsibilities
o Managing joiners and leavers
o Preparing contracts of employment and arranging inductions
o Ensuring that the correct equipment is available and set up
o Maintaining HR records including sickness/absence/holidays and contracts
o Monitoring Glassdoor on a monthly basis and notifying the Executive team of any changes
Management and control of office equipment
o Ordering new laptops, mobile phones, etc.
o Arranging for laptops to be configured appropriately for new users
o Managing returned equipment and re-allocating as necessary
Managing third party contracts (eg. software licences, supplier contracts, property leases, etc).
o Proactively monitoring renewals and price increases
o Considering alternative suppliers
Co-ordinating company events
o Half-yearly team meetings, work and social events.
Day to day office matters
o Liaising with the companies’ landlord
o Managing office supplies
The successful candidate will have experience in a similar role. Additionally, candidates will have:
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Good working knowledge of Microsoft Office (Word/Excel and Outlook)
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Time Management stills
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Excellent organisation skills and project management skills
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Attention to detail
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Generous Holiday Allowance (25 days plus bank holiday and 1 day birthday)
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Health Scheme
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Cycle to Work Scheme
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Pension Scheme (NEST)
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Central location – close to all public transport/car parks
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Hybrid working (2-3 days per week in the office)
Office Manager/Executive Assistant employer: Hays plc
Contact Detail:
Hays plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager/Executive Assistant
✨Tip Number 1
Familiarize yourself with project management tools and methodologies. Since the role involves providing project management governance, showcasing your knowledge in this area during the interview can set you apart.
✨Tip Number 2
Highlight your experience with HR processes, especially managing joiners and leavers. Being able to discuss specific examples of how you've handled these tasks will demonstrate your capability for the HR responsibilities outlined in the job description.
✨Tip Number 3
Prepare to discuss your organizational skills in detail. Since the role requires excellent organization and attention to detail, think of instances where you've successfully managed multiple tasks or projects simultaneously.
✨Tip Number 4
Research the company culture and recent events. Understanding the business's values and recent developments will help you tailor your responses and show that you're genuinely interested in contributing to their success.
We think you need these skills to ace Office Manager/Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, project management, and HR. Use specific examples that demonstrate your organizational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your previous roles have prepared you for supporting directors and managing office activities.
Highlight Technical Skills: Emphasize your proficiency in Microsoft Office, particularly Word, Excel, and Outlook. Mention any experience with HR Management Systems or project management tools that could be relevant.
Showcase Your Soft Skills: In your application, highlight your time management abilities and excellent organizational skills. Provide examples of how you've successfully managed multiple tasks or projects simultaneously.
How to prepare for a job interview at Hays plc
✨Showcase Your Organizational Skills
As an Office Manager/Executive Assistant, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously in your previous roles.
✨Demonstrate Project Management Experience
Highlight any experience you have with project management, especially in a support role. Discuss how you've contributed to the governance and execution of projects, and be ready to explain your approach to managing timelines and deliverables.
✨Familiarize Yourself with Microsoft Office
Since a good working knowledge of Microsoft Office is essential, make sure you're comfortable discussing your proficiency with Word, Excel, and Outlook. Consider preparing a few examples of how you've used these tools effectively in past positions.
✨Prepare for HR-Related Questions
Given the HR responsibilities outlined in the job description, be ready to talk about your experience with onboarding new staff, managing records, and handling confidential information. This will demonstrate your capability to manage sensitive matters professionally.
