Senior Bid Manager (England)

This is a superb opportunity to join Idox as a Senior Bid Manager. This is a highly networked and varied job which requires an ability to work independently with minimal supervision, managing multiple bids simultaneously at times, under pressure and to challenging deadlines. To do this, you will liaise closely with Idox Sales, Legal, Operations, Development and Support teams at all levels. We are looking for an experienced Bid Manager who wants to work for a leading Public Sector software solutions provider, producing winning bids across a diverse range of software solutions. This means co-ordinating and producing compelling, high-quality, compliant responses to tenders. As a Senior Bid Manager, you will manage the lifecycle of bids in accordance with Idox’s business compliance processes. The role includes identifying opportunities, supporting the qualification of bids, building and managing virtual teams, highlighting and mitigating risks, pre-populating standard responses, assigning and managing tasks, conducting final reviews, ensuring the bid complies with the Customer’s requirements and instructions and submitting on time. In order to ensure we create winning responses, the role also involves a significant amount of editing and reviewing, making sure the facts, content and tone meet the brief, are in keeping with the expectations of our customer and compelling to all types of potential evaluator.

With a varied product set across Regulatory Services and Geospatial Data, a career with Idox will allow you to build market knowledge across local and central government and the NHS. We offer a comprehensive benefits package and flexible working to support your wellbeing as well as your professional development. Flexible working can mean occasional out of hours working in a Bid role, but there will be opportunities to get your time back to suit you as part of our flexible approach to work-life balance. Returners to work will be considered.

Key responsibilities

• Managing the end-to-end bid process
• Developing the bid plan, managing assignments, timelines and task completion status
• Assembling and managing virtual bid teams comprising of subject matter experts and stakeholders from various teams (e.g. sales, marketing, products, development, operations, finance, legal etc)
• Reviewing inputs from stakeholders and SMEs, editing responses to ensure they are engaging, meet customer evaluation criteria and differentiate Idox from competitors
• Delivery of compliant, high-quality tender responses within defined timeframes
• Ensuring all tenders follow the Idox business approval process
• Conducting thorough win / loss reviews
• Supporting and coaching junior colleagues
• Supporting the qualification process
• Conducting peer reviews, providing advice and guidance to strengthen responses
• Ensuring continuous improvement of base material by contributing new / updated boilerplate to our Ombud Knowledge Library
• Supporting continuous improvement through maintaining accurate reporting and win / loss debriefs
• Adhering to Idox Information Security policies and protocols.

To be successful, you’ll need:

• Previous experience as a Bid Manager (5+ years), selling into the UK Public Sector specifically
• Knowledge of UK Public Procurement Frameworks
• Working understanding of PCR 2015 and the Procurement Act 2023
• Excellent written and verbal communication skills
• Strong editing skills with a keen eye for detail, but with the ability to tell a compelling story that influences evaluators (you should be ready to demonstrate this during the recruitment process)
• To be able to work effectively as a remote team
• The ability to work to deadlines, prioritise tasks and manage multiple conflicting priorities with minimal supervision
• An understanding of technology (including Cloud, Hosted and On-Premise) and able to translate technical and functional details into customer facing benefits
• The ability to drive tasks and influence stakeholders
• Strong MS Office and formatting skills (MS Word, Excel, PPT)
• Experience of working with proposal management software (e.g. Ombud, Loopio, Responsive)
• Aware of APMP / Shipley best practices methodologies and writing principles.

Additional desirable qualities:

• Certified to APMP Foundation level
• Knowledge of regulatory software
• Knowledge of design applications (e.g. MS Visio, Photoshop)
• Experience of maintaining accurate bid reporting through corporate CRMs (e.g. Salesforce)
• Experience of tender sourcing tools (e.g. BIP Tracker, Bid Stats)
• Experience of producing presentations/videos/webinars for knowledge sharing internally
• Degree educated, or equivalent.

About Idox

Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone. Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments. Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more. We employ around 660 staff in the UK and worldwide, including Europe, North America and Asia, so some travel to meet colleagues may be required.

Our Values, Our Culture

We are ambitious in working together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity. Idox is a company where we can all be ourselves and succeed on merit, where we respect all our employees, customers and communities in which we live, work and are a part of. We recruit and reward employees based on capability and performance – regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone. In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

Our Benefits Flex to Fit

We recognise that for individuals, the opportunity to work flexibly can enable them to achieve a better work-life balance along with a greater sense of responsibility, ownership and control of their working life. During the pandemic, all our employees successfully transitioned to remote working and we are open to conversations on work patterns to suit our employees needs such as change to working times; part time working; term time working; 9-day fortnight. We are proud to be a flexible employer enabling effective hybrid working for our employees.

How to apply

Please submit a CV, and a short cover letter (maximum 500 words - including salary expectation, and current remuneration) explaining why you feel you would be suited to this role to join.us@idoxgroup.com Please note successful applicants will need to satisfy the BPSS guidelines (Baseline Personnel Security Standards) which consist of the receipt of satisfactory references covering the last 3 years of employment; an identity check; verification of eligibility to work in the UK; and a Basic Disclosure Check. This is in order to help us make safer recruitment decisions.

Privacy notice

As part of the recruitment process, we will collect data about you in a variety of ways including the information you would normally include in a CV or a job application cover letter, or notes made by our recruiting officers during a recruitment interview. Please read our Recruitment Data Privacy Policy here: https://www.idoxgroup.com/policies