Exhibitions & Programmes Manager (National Partnerships)

The Exhibitions and Programmes Manager sits within the National Partnerships team and works closely with colleagues across the Gallery to develop and manage a range of collaborative activity with regional partners, including touring exhibitions and displays. We are exploring new opportunities to broaden the range of audiences engaging with the collection by working strategically with regional partners and are looking for a dynamic individual with exhibitions experience and excellent relationship management skills as well as a good knowledge of the UK Museum and Gallery sector. 

Key Accountabilities:

Planning and Project Initiation

• Leads on partnership relationship management across the project within a Project Management Framework developing excellent working relationships with key stakeholders.
• Holds the overview of the project to ensure effective budget management, reporting and effective delivery according to a set of agreed outcomes.
• Works with NPG internal teams to support tour planning and to convene partnership activity on cultural conversations across the partnership as it relates to the partner displays.

Project Management

• Sets up and manages the internal project team, convening meetings, setting agendas and collating reports.
• Manages the overall project timeline, ensuring that projects are delivered on time and for maximum impact for target audiences.
• Drafts and negotiates partnership agreements.
• Manages and monitors loan processes, including insurance and transport arrangements
• Oversees design, interpretation, press and marketing processes as required
• Supports evaluation for the wider project working with partners to agree a framework and key outcomes
• Assesses and logs project risk and ensures that this is effectively communicated to stakeholders

Stakeholder Management

• Main point of contact for projects, coordinating and disseminating information between national partners and NPG teams
• Manages external relationships with suppliers and consultants as needed
• Coordinates reporting to funders in liaison with NPG Development team.

Budget and Resource Management

• Monitors and manages the overall project budget, reforecasting as required
• Works closely with the National Partnerships Assistant to ensure invoices are paid in a timely manner.
• Works with all project stakeholders to monitor and manage project resources ensuring that there is appropriate allocation of resources across the lifespan of the project

The above list is indicative but not exhaustive. As such, in addition to the key accountabilities and responsibilities listed the post holder may be required to perform other duties commensurate with the scope and/or level of the role

Key Experience, Skills and Criteria:

• A proven track record of project managing exhibitions, touring in particular
• Experience of managing complex multi-partner stakeholder relationships
• Knowledge of the UK Museum and Gallery sector
• Knowledge and understanding of British Government Indemnity requirements, fine art commercial insurance and art transport logistics
• Highly skilled at budget management and financial monitoring
• Partnership contract negotiation and management experience
• Excellent interpersonal and diplomatic skills with the ability to communicate clearly, effectively and authoritatively (orally and in writing) in a range of different settings
• Knowledge and understanding of project evaluation and data gathering

We offer a competitive benefits package, including:

• Generous pension scheme
• 27 days annual leave allowance, in addition to bank holidays
• Interest free season ticket and bicycle loans
• Rental deposit scheme
• Membership of the Civil Service Sports & Leisure club
• Access to independent, low cost healthcare schemes
• Employee assistance programme
• Free entry to many UK museums, galleries and exhibitions
• Staff discounts on purchases in online shop
• Professional & personal development opportunities

Closing date for returned applications is 9:00am on Monday the 9th of June, 2025.

First round interviews will take place the week commencing the 16th of June, 2025, via Microsoft Teams.

Please indicate on the notes section of your application form, if you will be unable to make these dates.

We are committed to the employment and development of disabled people. When assessing and shortlisting our candidate pool for interviews, we are committed to removing any bias through our process to ensure all individuals with a disability are included. To be invited to the interview stage, you must show through your application that you meet the minimum criteria and/or the desirable skills required for the role. If you tell us that you have a disability we can make reasonable adjustments at interview, and, if you join us, to your work arrangements.