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- Tasks: Support our Managing Director with scheduling, communication, and project coordination.
- Company: Join Reds10, an award-winning modular construction company making a positive impact in communities.
- Benefits: Flexible working hours, potential for remote work, and a collaborative team culture.
- Why this job: Be part of a dynamic team that values innovation and teamwork while enhancing your organisational skills.
- Qualifications: Strong IT skills and experience in a similar role are essential; attention to detail is key.
- Other info: This role offers a chance to grow within a supportive environment focused on personal and professional development.
The predicted salary is between 30000 - 42000 £ per year.
Reds10 is an award-winning modular construction company and an innovative force in the construction industry, driven by our purpose to provide clients with amazing spaces where they can live, learn and thrive. We are driven by our passion to create positive impacts for our people, our business, our clients, their customers and the communities where we work and live.
This is a new role at our Driffield office, we are seeking an Executive Assistant to work closely with our Managing Director and Leadership team to provide high level administrative support. The role is 3 days a week (24 hours). We would also consider a 4 day working pattern. You will play a vital role ensuring the department is organised and as productive as possible. This position requires strong attention to detail, excellent IT skills and organisational skills.
Responsibilities- Efficiently manage and coordinate the Executives’ calendars, including scheduling meetings, appointments, and travel arrangements (including booking accommodation).
- Anticipate scheduling conflicts and proactively resolve them.
- Act as the primary point of contact for internal communications.
- Liaise with the Chairman’s Executive Assistant to prioritise actions.
- Foster a positive and inclusive culture which mirrors that of the Executives: promoting teamwork, collaboration and engagement, providing guidance and support where necessary.
- Draft, edit and send correspondence, emails, and other documents as required on behalf of the Executives.
- Work closely with the wider team to ensure all Executive Team projects/events are delivered efficiently and effectively.
- Handle administrative tasks such as expense management, and document organisation.
- Prepare and finalise project correspondence, presentation materials and slide packs for meetings.
- Maintain confidentiality and handle sensitive information with discretion.
- Coordinate project-related tasks and ensure deadlines are met.
- Attend meetings, take minutes, distribute them in a timely manner and keep record of actions that are closed out.
- Identify areas for process improvement and assist in implementing streamlined procedures to enhance efficiency.
- Strong IT skills.
- Experience in a similar PA/EA role.
- A goal-oriented mindset and good organisational skills.
- Ability to maintain confidentiality and handle sensitive matters.
- Excellent attention to detail and accuracy.
- Good verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
- Ability to work both independently and collaboratively in a team environment.
Contact Detail:
Reds10 (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the construction industry and Reds10's specific projects. Understanding their modular construction approach and recent achievements will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed calendars or coordinated events in previous roles. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 3
Demonstrate your IT proficiency by mentioning any relevant software or tools you are familiar with, especially those that aid in scheduling and communication. This will show that you're prepared to hit the ground running.
✨Tip Number 4
Prepare to discuss how you can contribute to fostering a positive and inclusive culture within the team. Think of examples where you've promoted teamwork and collaboration in past positions.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly in roles similar to an Executive Assistant. Emphasise your organisational skills, attention to detail, and any IT proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Reds10's mission and values. Explain how your skills and experiences make you a perfect fit for the role, particularly in managing calendars, communication, and fostering a positive team culture.
Highlight Relevant Skills: In your application, specifically mention your strong IT skills and any experience you have with scheduling, document management, and project coordination. Use examples to demonstrate how you've successfully handled similar responsibilities in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant role.
How to prepare for a job interview at Reds10 (UK) Ltd
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and coordinate schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or managed multiple priorities in previous roles.
✨Demonstrate IT Proficiency
Strong IT skills are essential for this role. Familiarise yourself with common software and tools used in administrative tasks, and be ready to discuss your experience with them. If you have any certifications or training, mention those too!
✨Highlight Your Communication Skills
Effective communication is key in this position. Prepare to share examples of how you've communicated with various stakeholders, both verbally and in writing. This could include drafting emails, taking minutes, or liaising with team members.
✨Emphasise Discretion and Confidentiality
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality. Be ready to discuss situations where you've had to maintain discretion and how you approach handling sensitive matters.
