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For Companies At a Glance
- Tasks: Support daily office operations and enhance workplace culture through various administrative tasks.
- Company: Join Trayport, a dynamic company focused on creating a great work environment.
- Benefits: Enjoy a collaborative atmosphere, community events, and opportunities for personal growth.
- Why this job: Be the heartbeat of the office while making meaningful connections and improving workplace functionality.
- Qualifications: Must be organised, detail-oriented, and possess excellent communication skills.
- Other info: This is a 6-month contract role with potential for future opportunities.
The predicted salary is between 24000 - 36000 £ per year.
The Workplace Administrator is fundamental to the efficient daily running of the office. It’s also a key role in helping to make Trayport a great place to work. Working as part of the People team, requiring someone who can prioritise and manage multiple things at once.
Responsibilities
- Office Administration
- Answering all incoming calls and escalating to the relevant individual/department
- First point of contact for all visitors (internal and external)
- Welcoming at front desk
- Office Tour
- Access pass set up (if applicable)
- Timely communications on chat channels of guests and visitors and supporting our client team with room booking for client visits
- Ensure office is fit for purpose and well equipped (meeting rooms, kitchen, stationary room, stock management)
- Arranging couriers, taxis, food orders
- Open post on a daily basis and escalate to the relevant stakeholders
- Manage all issues and complaints from staff regarding facilities and escalate in a timely manner
- Proactively suggest and implement ways we can improve the office environment and functionality
- Help coordinate company community events and celebrations (socials, functions, birthdays, farewells, company meetings)
- Coordinating the London office community calendar - public holidays, location specific celebrations, monthly massages
- Ensuring smooth onboarding process for all new joiners (induction set up, access to the office, lockers & equipment, welcome messages, relevant community group chats)
The Person
- Well presented with a professional manner
- High attention to detail
- Punctual
- Outstanding communication skills – both verbal and written
- Excellent relationship building skills
- Highly organised and able to multitask, prioritise and use initiative
- Exceptionally reliable
- Able to ‘muck in’ and get involved in a variety of administrative tasks
Contact Detail:
Trayport Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Administrator (6 month contract)
✨Tip Number 1
Familiarise yourself with the company culture at Trayport. Understanding their values and how they operate will help you align your approach during any interactions, showcasing that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills, both verbal and written. As the role requires outstanding communication, being able to articulate your thoughts clearly and confidently will set you apart during interviews.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This will show that you can handle the demands of the Office Support Administrator position.
✨Tip Number 4
Network with current or former employees of Trayport if possible. They can provide valuable insights into the role and the company, which can help you tailor your approach and make a positive impression.
We think you need these skills to ace Office Support Administrator (6 month contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and showcases your ability to multitask and manage various responsibilities. Use keywords from the job description to align your skills with what Trayport is looking for.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your previous experiences have prepared you for the responsibilities listed in the job description, such as managing office supplies or coordinating events.
Highlight Communication Skills: Since outstanding communication skills are essential for this role, provide examples in your application that demonstrate your verbal and written communication abilities. This could include experiences where you successfully managed visitor interactions or resolved issues.
Showcase Organisational Skills: Emphasise your organisational skills by detailing any relevant experiences where you had to prioritise tasks or manage multiple projects simultaneously. This will show Trayport that you can handle the demands of the Office Support Administrator role effectively.
How to prepare for a job interview at Trayport
✨Showcase Your Organisational Skills
As an Office Support Administrator, you'll need to juggle multiple tasks. Be prepared to discuss specific examples of how you've successfully managed competing priorities in the past. This will demonstrate your ability to stay organised and efficient.
✨Demonstrate Excellent Communication
Since this role involves being the first point of contact for visitors and handling communications, practice articulating your thoughts clearly. You might want to prepare a brief introduction about yourself that highlights your communication skills.
✨Highlight Your Problem-Solving Abilities
The job requires managing issues and complaints from staff. Think of instances where you've resolved conflicts or improved processes. Sharing these experiences will show your proactive approach and reliability.
✨Be Ready to Discuss Teamwork
This role is part of the People team, so it's essential to convey your ability to work well with others. Prepare examples of how you've contributed to team projects or community events in previous roles, showcasing your collaborative spirit.
