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- Tasks: Support executives, manage office tasks, and assist with IT projects.
- Company: Join a dynamic team in South Cambridge focused on innovation and collaboration.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Be part of a vibrant culture while making a real impact in the company.
- Qualifications: GCSEs in English and Maths; prior admin experience; strong communication skills required.
- Other info: Ideal for proactive individuals who thrive in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
Our client, based in South Cambridge, is looking for a PA and Office Administrator to join their team. The PA and Office Administrator will report in to the Executive Assistant to CEO and Office Manager. Working as part of the administration team, the PA and Office Administrator will assist in managing the office, provide PA support to three Vice Presidents, and provide administrative support to all employees. The role also covers managing the company website with an external provider and working closely with an external IT provider.
Key responsibilities will include:
- Arranging domestic and international travel
- Organising offsite meetings including large company meetings
- Booking and preparing meeting rooms, organising catering and catering companies
- Managing hot desk bookings
- Managing catering activities, issues, and ensuring safety compliance is followed
- Supporting the Executive Assistant with internal and external communications and external affairs
- Updating communications via company intranet, X, LinkedIn and company website
- Supporting IT projects and strategy
- Providing initial support to employees with IT queries
- Tracking software licenses
- Onboarding employees with IT equipment and working with HR regarding the return of IT equipment for leavers
- Managing tracking of IT equipment
- Tracking DocuSign/ Zoom/ Sign In app/scientific software on machines
- Main administrator for publications library
- Creating purchase orders
- Maintaining databases
- Ad hoc duties as required.
Candidates will need to have the following skills and experience:
- Minimum English and Maths GCSE
- Previous experience of working in a similar role
- Ability to deliver high quality administration – meetings, travel, conferences
- Good working knowledge of Microsoft packages, including Word, Excel and PowerPoint
- Exceptional written and verbal communication and people skills
- Ability to organise and multi-task
- Proactive, able to use initiative and work independently
- Attention to detail
- Ability to handle people with tact and sensitivity
- High level of integrity
PA and Office Administrator employer: EC Resourcing
Contact Detail:
EC Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA and Office Administrator
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft Word, Excel, and PowerPoint. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Research the company’s culture and values, especially their approach to teamwork and communication. This will help you tailor your responses in the interview to show how you align with their ethos and can contribute positively to the team.
✨Tip Number 3
Prepare examples from your previous experience that showcase your organisational skills and ability to manage multiple tasks. Be ready to discuss specific situations where you successfully handled travel arrangements or coordinated meetings, as these are key responsibilities of the role.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the role and the team dynamics, which can be invaluable during your interview.
We think you need these skills to ace PA and Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the PA and Office Administrator role. Emphasise your previous administrative roles, travel arrangements, and any experience with IT support or managing databases.
Craft a Compelling Cover Letter: Write a cover letter that showcases your exceptional communication skills and attention to detail. Mention specific examples of how you've successfully managed similar tasks in the past, such as organising meetings or supporting executives.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office packages and any other relevant software. Discuss your ability to multi-task and handle sensitive information with integrity, as these are key attributes for the role.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this position.
How to prepare for a job interview at EC Resourcing
✨Showcase Your Organisational Skills
As a PA and Office Administrator, your ability to organise and multi-task is crucial. Be prepared to discuss specific examples from your previous roles where you successfully managed multiple tasks or projects simultaneously.
✨Demonstrate Communication Proficiency
Exceptional written and verbal communication skills are key for this role. During the interview, highlight instances where your communication skills made a positive impact, whether in internal communications or liaising with external partners.
✨Familiarise Yourself with Relevant Tools
Since the role involves managing IT queries and using various software, ensure you have a good understanding of Microsoft packages and any other relevant tools. Mention your experience with these during the interview to show you're ready to hit the ground running.
✨Exhibit Proactivity and Initiative
The job requires someone who can work independently and take initiative. Prepare to share examples of how you've proactively solved problems or improved processes in your previous positions, demonstrating your ability to contribute positively to the team.
