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For Companies At a Glance
- Tasks: Join us as an Office Admin, supporting finance, invoicing, and EPOS operations.
- Company: We're a multi-award-winning family business with 18 stores, specialising in inspiring gifts.
- Benefits: Enjoy a competitive salary, 25% staff discount, free parking, and 5.6 weeks paid holiday.
- Why this job: Be part of a supportive culture that values work-life balance and personal growth.
- Qualifications: Computer literate, organised, and eager to learn; experience with MS Excel is a plus.
- Other info: Work Monday to Friday, 9:00 am to 5:30 pm in a stimulating environment.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for an outstanding Office Admin to join the BTL family at our Support Office in SELSEY. As an Office Admin for Finance, EPOS, and Invoicing, you will provide all-round administrative support to the business, especially focusing on the areas of EPOS, the entering of invoices, reconciliation of records, as well as some general Admin.
About Us
A multi-award-winning lifestyle family business with 18 stores across the South East, specialising in beautiful, inspiring gifts, cards, and books for friends, family, and your home. We are loved for our difference, know that family matters, understand the importance of work-life balance, and celebrate the joy of giving.
About You
- Computer literate, confident, and able to input data quickly and accurately.
- Organised, precise, and committed, with a desire to continuously learn and grow.
- Systems experience and proficient in MS Excel; in-house training will be given for our EPOS, Financial, and Google Workspace systems as required.
- Strong interpersonal communication and presentation skills with a happy and positive personality.
The Role
- Assist with the smooth operation of our Cloud EPOS System:
- Process receipt of stock orders onto our EPOS system.
- Investigate Warehouse and Store Stock Minus Lists and discuss with Management.
- Receive in and check Damaged Stock Returns from Stores and Warehouse. Separate into Supplier Returns, Charity, and disposal.
- Raise Financial Credit Requests with our suppliers for damaged and seasonal return stock as and when required.
- Liaise with Suppliers regarding stock return pickups.
- Enter daily Store Target figures onto the EPOS system once a month.
- Chase up outstanding Store Stock Check reports weekly.
- Investigate Store stock level discrepancies and adjust if required.
- Investigate delivery discrepancies and adjust stock if required.
- Receive, adjust, and file Store Stock Check results.
- Deal with Supplier substituted stock returns.
- Clear seasonal stock from EPOS system to ensure stock valuation accuracy.
- Compile monthly stock return reports and provide to Management.
- Receive in and print off Supplier Stock invoices.
- Match stock invoices against purchase orders and delivery receipts.
- Scan and enter supplier invoices into our accounting system.
- Investigate invoice discrepancies and query with Suppliers.
- Exception reporting on store replenishment.
- Investigate and correct discrepancies in Store banking reports.
- Chase up outstanding Credit requests with our Suppliers.
- Check and reconcile monthly Store Expenditure Reports & Receipts.
- Enter Store Turnover results daily on a central spreadsheet.
- Sort manufacturer returns by supplier and raise credit requests.
- Reconcile Head Office Petty Cash.
- Enter some non-stock invoices onto the accounting system.
- Investigate Store Till Discrepancy reports and correct if necessary.
- Assist with answering phones.
- Assist with opening and distributing of postal mail internally.
- Assist with preparation of outgoing postal mail.
- Assist with general filing.
- Assist with some basic HR related procedures if the HR Administrator is on holiday.
- Re-order and distribute Postage stamps for stores (for sale to the public).
- Generate and provide required reports for weekly Management Meetings.
The above list is subject to change and further additions may be made from time to time.
Location, Rewards, and Benefits
- Monday to Friday, 9:00 am to 5:30 pm.
- Competitive salary, depending on experience.
- Paid holiday entitlement of 5.6 weeks pro rata (incl. Bank Holidays).
- 25% Staff Discount.
- Free Parking and a happy and stimulating working environment with plenty of opportunity to add to your skill set.
Support Office - Office Admin (Finance) employer: Between The Lines Ltd
Contact Detail:
Between The Lines Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Support Office - Office Admin (Finance)
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as EPOS and Iplicit Cloud Accounting. Even if you haven't used them before, showing that you've done your research and understand their functions can set you apart.
✨Tip Number 2
Highlight your organisational skills during any interactions with us. Since the role involves managing invoices and stock discrepancies, demonstrating your ability to stay organised and precise will be crucial.
✨Tip Number 3
Prepare to discuss your experience with data entry and reconciliation processes. Be ready to share examples of how you've successfully managed similar tasks in previous roles, as this will show your capability for the position.
✨Tip Number 4
Emphasise your interpersonal communication skills when speaking with us. The role requires liaising with suppliers and management, so showcasing your positive personality and ability to communicate effectively will be a big plus.
We think you need these skills to ace Support Office - Office Admin (Finance)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, finance, and any specific skills related to EPOS systems and MS Excel. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention your organisational skills, attention to detail, and any previous experience with invoicing or financial systems to make a strong case for your application.
Showcase Your Skills: In your application, emphasise your computer literacy and ability to input data accurately. Provide examples of how you've successfully managed administrative tasks in the past, particularly in finance or similar environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Admin role.
How to prepare for a job interview at Between The Lines Ltd
✨Show Your Organisational Skills
As an Office Admin, being organised is key. Prepare examples of how you've managed multiple tasks or projects in the past, and be ready to discuss your methods for staying organised and prioritising work.
✨Demonstrate Your Computer Proficiency
Since the role requires proficiency in MS Excel and other systems, brush up on your skills before the interview. Be prepared to discuss your experience with data entry, invoicing, and any relevant software you've used.
✨Highlight Your Communication Skills
Strong interpersonal communication is essential for this role. Think of instances where you've effectively communicated with suppliers or team members, and be ready to share these experiences during the interview.
✨Express Your Willingness to Learn
The company values continuous learning and growth. Be sure to convey your enthusiasm for developing new skills, especially regarding their specific systems like EPOS and Iplicit Cloud Accounting.
