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- Tasks: Join our Ophthalmology team as a Medical Secretary, providing essential admin support to consultants.
- Company: Buckinghamshire Healthcare NHS Trust cares for over half a million patients annually, offering diverse healthcare services.
- Benefits: Enjoy flexible working options, generous leave, NHS discounts, and health & wellbeing services.
- Why this job: Be part of a supportive, inclusive workplace that values diversity and promotes career growth.
- Qualifications: GCSE Grade C in English, RSA II Typing, and previous secretarial experience required.
- Other info: We welcome applicants from all backgrounds and offer secondment opportunities for internal candidates.
The predicted salary is between 22500 - 26000 £ per year.
Main area: Ophthalmology
Grade: Band 4
Contract: Permanent
Hours: 37.5 hours per week (Full time / Part time)
Job ref: 434-SCC6926439
Site: Stoke Mandeville Hospital
Town: Aylesbury
Salary: £26,530 - £29,114 per annum (pro rata for part time)
Salary period: Yearly
Closing: 16/02/2025 23:59
Be part of our BHT family. Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area. We care for over half a million patients every year:
- Provide specialist spinal services at our world-renowned National Spinal Injuries Centre at Stoke Mandeville Hospital, the birthplace of the Paralympics.
- Nationally recognised for urology and skin cancer services.
- Regional specialist centre for burns, plastic surgery, dermatology, stroke and cardiac services.
- Deliver community services in health centres, schools, patients’ own homes, community hospitals and community hubs.
More than 6,500 people from different nations, cultures and backgrounds work for us. We would be happy to discuss possible flexible working options. We strive to be a family-friendly, inclusive employer.
If you require any assistance in making this application, please contact bht.recruitment@nhs.net or phone 01494 734868. We pride ourselves in being a great place to work – and invite you to join our BHT family.
Job overview: A full-time secretary is required in the Ophthalmology Department to provide a comprehensive and quality medical secretarial service to consultants and their teams. You will provide administrative support as well as be involved in the day-to-day work for the consultants. You should be enthusiastic, motivated and have good organisational and communication skills. You will be responsible for the SDU Lead. Excellent computer and audio-typing skills are also required. Previous secretarial experience is essential; medical terminology/knowledge would be an advantage.
Main duties of the job:
- To provide a comprehensive Medical Secretarial and Administration Service to the Department in strict accordance with the Data Protection Act and Trust Confidentiality Guidelines, ensuring all work is processed in a timely, efficient way.
- Provide a full and comprehensive Medical Secretarial Service, including timely audio typing of clinic letters, discharge summaries, letters, documents/presentations, taking and typing of minutes, agendas, and compilation of letters as required by the Consultant(s) and respective Team(s). This may involve correction of incorrect grammar and interpretation of different pronunciations and handwritten clinical notes of advanced medical terminology.
What does Buckinghamshire Healthcare NHS Trust offer you? As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression. We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes. We provide a range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us? We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply. As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect. Greater diversity within our BHT family improves positive outcomes for the people and communities we serve. A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.
What do we stand for?
- Vision: To provide outstanding care, support healthy communities and be a great place to work.
- Mission: To provide personal and compassionate care every time.
- Care Values: Collaborate, Aspire, Respect and Enable.
Detailed job description and main responsibilities: For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert. If you are an internal applicant there is the option for secondment; all applicants must have the endorsement/support of their line manager prior to application. If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.
Person specification:
- Education & Qualifications: GCSE Grade C, or above/equivalent in English Language; RSA II Typing, or equivalent; Medical Terminology Course, or ability to demonstrate equivalent ability.
- Experience: Experience of working within a busy office environment; Experience of word processing; Experience of audio typing; Experience of working within The NHS, General Practice or Private Sector.
- Skills & Knowledge: Knowledge of Microsoft Office products; Good written and telephone communication skills, to enable liaison with staff at all levels; Knowledge of Data Protection Act, 1998 and other Trust Policies and Procedures; Knowledge of Trust Information System, e.g. CRSP.
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures. COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
If you are successful at interview, we will require you to complete a Covid-19 risk assessment document.
Application deadline: This post will close on the closing date stated at midnight. If we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the closing date.
Contacting you: We will contact candidates through the email address supplied on their application form. Please make sure you check this regularly.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interview will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.
Medical Secretary Ophthalmology employer: Buckinghamshire Healthcare NHS Trust
Contact Detail:
Buckinghamshire Healthcare NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary Ophthalmology
✨Tip Number 1
Familiarise yourself with the specific medical terminology used in ophthalmology. This will not only help you understand the role better but also impress the interviewers with your knowledge of the field.
✨Tip Number 2
Network with current or former employees of Buckinghamshire Healthcare NHS Trust. They can provide valuable insights into the work culture and expectations, which can be beneficial during your interview.
✨Tip Number 3
Prepare to demonstrate your audio-typing skills during the interview. You might be asked to complete a practical test, so practice typing clinic letters or summaries to ensure you're ready.
✨Tip Number 4
Showcase your organisational skills by discussing any relevant experience managing multiple tasks or projects. This is crucial for a medical secretary role, and examples will help illustrate your capabilities.
We think you need these skills to ace Medical Secretary Ophthalmology
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in medical secretarial roles. Emphasise your organisational skills, audio-typing proficiency, and familiarity with medical terminology.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements listed in the job description. Mention your enthusiasm for the role and how your skills align with the needs of the Ophthalmology Department.
Highlight Relevant Experience: In your application, detail any previous experience in a busy office environment, particularly within the NHS or healthcare settings. Include examples of how you've successfully managed administrative tasks.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a medical secretary role.
How to prepare for a job interview at Buckinghamshire Healthcare NHS Trust
✨Know Your Medical Terminology
Familiarise yourself with common medical terms, especially those related to ophthalmology. This will not only help you understand the role better but also impress the interviewers with your knowledge.
✨Demonstrate Your Typing Skills
Since audio typing is a key part of the job, be prepared to showcase your typing speed and accuracy. You might even be asked to complete a short typing test during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've effectively managed multiple tasks in a busy office environment. Highlight your ability to prioritise and stay organised under pressure.
✨Understand Data Protection Policies
Brush up on the Data Protection Act and the importance of confidentiality in a medical setting. Being knowledgeable about these policies will demonstrate your commitment to patient privacy.
