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- Tasks: Manage records and ensure compliance with Public Records legislation while supporting the team.
- Company: Join Historic England, the public body dedicated to preserving England's rich heritage.
- Benefits: Enjoy hybrid working options and a competitive salary in a supportive environment.
- Why this job: Be part of a meaningful mission to protect historical records and make a real impact.
- Qualifications: No specific qualifications required; enthusiasm and a willingness to learn are key!
- Other info: This is an 18-month fixed-term contract based in Swindon.
The predicted salary is between 24800 - 29200 £ per year.
We are the public body that looks after England's historic environment. We champion historic places, helping people understand, value and care for our heritage.
Historic England have an exciting opportunity for you to join us as our Assistant Records & Information Manager on a full time basis (36hrs per week). You will be a key part of the Information and Records Management Team.
This is a fixed term 18 month contract based in our Swindon office - we offer hybrid working where you can be based in the office and from home.
What you will be doing:
- The main purpose of your role is to ensure that Historic England, as a public body, meets their ongoing legal requirement to comply with Public Records legislation, ensuring our obligations for the appraisal, disposal or preservation of physical and digital files are met, in adherence to the 20 year rule.
- Under the direction of the Departmental Records Officer (Head of Information and Records) and the Records & Information Manager, you will have responsibility for the supervision and operational management of the Registry and oversight of the external records storage service, controlling the number of records stored, and identifying which should be preserved for historical and research purposes, and which should be destroyed.
- The role will include input into the development and maintenance of the corporate Retention Schedule, and the design and implementation of processes to ensure retention policy is embedded in operational practice.
- This is an engaging role where you will work on your own initiative to provide an excellent service to the wider business as part of this team, to lead on research and liaison with relevant heritage professionals to understand the context in which records of Historic England and predecessor organisations were, and are, created.
- You will be involved and oversee the operational management of the paper-based files including best practice records management methodology and processes; includes oversight of filing systems and file series, deposit of new records, retrievals, deliveries and disposal.
- We need you to be responsible for the Development of a framework for Public Records compliance; this will include development of relevant policies, procedures and planning/design of projects to ensure they are implemented.
- You will be involved in the planning and implementation of projects, including budgeting, resource estimates, for discovery of our current backlog of records ready for transfer to a permanent place of deposit; determining solutions and timeframes for dealing with the backlog, undertaking sensitivity reviews (in consultation with relevant colleagues), physical preparation, cataloguing and transfer of records to the appropriate permanent repository.
Vacancy for Assistant Records and Information Manager at Historic England employer: Digital Preservation Coalition
Contact Detail:
Digital Preservation Coalition Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vacancy for Assistant Records and Information Manager at Historic England
✨Tip Number 1
Familiarise yourself with Public Records legislation and the specific requirements for compliance. Understanding the legal framework will not only help you in the role but also demonstrate your commitment and knowledge during any discussions with the hiring team.
✨Tip Number 2
Network with professionals in records management and heritage sectors. Engaging with others in the field can provide insights into best practices and may even lead to valuable connections that could support your application.
✨Tip Number 3
Showcase your initiative by preparing examples of how you've successfully managed records or information in previous roles. Be ready to discuss specific projects where you implemented effective processes or improved compliance.
✨Tip Number 4
Research Historic England's current projects and initiatives related to records management. Being knowledgeable about their work will allow you to tailor your conversations and show genuine interest in contributing to their mission.
We think you need these skills to ace Vacancy for Assistant Records and Information Manager at Historic England
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Assistant Records and Information Manager position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience in records management, compliance, and project planning. Use bullet points for clarity and focus on achievements that demonstrate your capability in similar roles.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and Historic England's mission. Provide specific examples of your past work that relate to the tasks mentioned in the job description, such as managing records or developing compliance frameworks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role you are applying for.
How to prepare for a job interview at Digital Preservation Coalition
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of the Assistant Records and Information Manager. Be prepared to discuss how your skills and experiences align with the specific tasks mentioned, such as compliance with Public Records legislation and managing records effectively.
✨Showcase Relevant Experience
Highlight any previous experience you have in records management or information governance. Be ready to provide examples of how you've successfully managed records, developed policies, or implemented processes in past roles, as this will demonstrate your capability for the position.
✨Research Historic England
Familiarise yourself with Historic England's mission and values. Understanding their role in preserving England's heritage will allow you to tailor your responses and show genuine interest in contributing to their objectives during the interview.
✨Prepare Questions
Prepare insightful questions to ask at the end of the interview. This could include inquiries about the team dynamics, ongoing projects, or how success is measured in the role. Asking thoughtful questions shows your enthusiasm and helps you gauge if the organisation is the right fit for you.
