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- Tasks: Support event planning, coordination, and execution for exciting community events.
- Company: Join ChaplaincyPlus, a vibrant network supporting Christians in the workplace.
- Benefits: Gain hands-on experience, flexible hours, and network with professionals.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: No prior experience needed; just bring your enthusiasm and organisational skills!
- Other info: Perfect for high school and college students looking to boost their CV.
We are seeking an enthusiastic and reliable part-time Voluntary Events Assistant to support our team in organising and executing a range of events, including our three annual network-wide events: Spring Gathering, Annual Celebration and Carols for the Business Community. As a Voluntary Events Assistant, you will assist with the logistical, promotional, and administrative aspects of event planning and delivery.
KEY RESPONSIBILITIES:- Event Planning Support: Assist in planning, organising, and coordinating events, from initial concept through to execution.
- On-Site Event Assistance: Help with event setup and breakdown, managing attendee registration, assisting guest contributors, and ensuring the event runs smoothly.
- Administrative Tasks: Assist with preparing event materials, coordinating schedules, handling correspondence, and updating event databases or systems.
- Communication & Marketing Support: Help create promotional materials, assist with social media posts, and liaise with partners and participants.
- Volunteer Coordination: Provide support in managing volunteers, ensuring everyone is clear on their roles and responsibilities during events.
- Feedback and Reporting: Collect feedback from attendees and volunteers, help with post-event reports, and suggest improvements for future events.
- Excellent organisational skills and attention to detail.
- Ability to work well under pressure and manage multiple tasks at once.
- Good communication skills, both written and verbal.
- Proactive, with the ability to take initiative and work independently.
- Flexibility to work evenings and weekends, depending on event schedule.
- Prior event planning experience not required.
- Gain practical experience in event planning and coordination.
- Network with ChaplaincyPlus network members, professionals, local leaders, and other volunteers.
- Make key contributions to how ChaplaincyPlus can support Christians in the workplace in Birmingham and beyond.
- Flexible working hours and working environment.
If you are interested in being part of our team, we’d love to hear from you! Please send your CV and a brief cover letter explaining why you’re interested in this role and how your skills and experiences align with our mission to jane.merson@chaplaincyplus.org.uk.
Events Assistant employer: ChaplaincyPlus
Contact Detail:
ChaplaincyPlus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Assistant
✨Tip Number 1
Familiarise yourself with the events that ChaplaincyPlus hosts, like the Spring Gathering and Annual Celebration. Understanding the purpose and audience of these events will help you demonstrate your enthusiasm and knowledge during any discussions.
✨Tip Number 2
Network with current or past volunteers from ChaplaincyPlus. They can provide insights into the role and share their experiences, which can be invaluable when you're preparing to engage with the team.
✨Tip Number 3
Showcase your organisational skills by volunteering for smaller events or community activities beforehand. This experience will not only enhance your CV but also give you practical examples to discuss during your interactions with us.
✨Tip Number 4
Be proactive in your communication. Reach out to us with any questions about the role or the events. This shows your genuine interest and willingness to engage, which is a key quality we look for in our team members.
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Events Assistant position. Tailor your application to highlight how your experiences align with these requirements.
Craft a Compelling Cover Letter: Write a brief cover letter that explains your interest in the role and how your skills and experiences make you a suitable candidate. Be sure to mention any relevant experience, even if it's informal or voluntary.
Highlight Relevant Skills: In your CV, emphasise your organisational skills, ability to work under pressure, and communication abilities. Use specific examples from past experiences to demonstrate these skills effectively.
Proofread Your Application: Before submitting your application, proofread both your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at ChaplaincyPlus
✨Show Your Enthusiasm
As a Voluntary Events Assistant, your passion for event planning is crucial. Make sure to express your enthusiasm for the role and the events you'll be involved in during the interview. Share any relevant experiences that highlight your excitement for working in this area.
✨Demonstrate Organisational Skills
Given the importance of organisational skills in this role, prepare examples that showcase your ability to manage multiple tasks effectively. Discuss any past experiences where you successfully coordinated events or projects, even if they were informal.
✨Prepare for Teamwork Questions
Since you'll be working with volunteers and other team members, be ready to answer questions about teamwork and collaboration. Think of specific instances where you contributed to a team effort, highlighting your communication skills and ability to support others.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the events and the team. This shows your genuine interest in the role and helps you understand how you can contribute effectively to their mission.
