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- Tasks: Join us as a Senior Facilities Admin Co-Ordinator, managing meetings and providing essential admin support.
- Company: Be part of Derbyshire Support and Facilities Services, a key player in healthcare administration.
- Benefits: Enjoy a full-time role with flexible working options and a supportive team environment.
- Why this job: Make a real impact in healthcare while developing your skills in a dynamic workplace.
- Qualifications: GCSE English and relevant admin experience required; strong IT skills are a must.
- Other info: This role is based at Chesterfield Royal Hospital, with a focus on diversity and inclusion.
The predicted salary is between 22776 - 23316 £ per year.
Our people are our greatest strength and through our people we strive to make continuous improvements.
A vacancy has arisen for a full-time Senior Facilities Administrator within the Facilities Admin Office working for Derbyshire Services Facilities Services (DSFS) based at Chesterfield Royal Hospital. Working hours are Monday to Friday 8.00 am - 4.00 pm. The Senior Administrative Co-ordinator is responsible for delivering administrative services for a wide range of meetings and associated administration tasks. You will be expected to work closely with the team and prioritise and provide elements of cover for annual leave to ensure service continuity and resilience.
Main duties of the job:
- Provide specialist clerical and administrative services to senior facilities services staff.
- Organise and facilitate meetings and events, producing meeting action notes, agendas, as necessary.
- Manage diaries as requested, ensuring that all staff are supported in achieving their requirements in respect of meeting arrangements and associated administrative processes.
- Maintain a balanced workload to ensure all requirements are resourced and targets met.
- Responsible for correspondence and reports including drafting and typing of letters and reports.
- Provide admin support within the office.
- Proactively book meetings and maintain a record of meetings booked.
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust. DSFS has just under 1000 staff across Soft and Hard Facilities Services, and our corporate services including ICT, Patient Records, Switchboard, Procurement, Finance, and Clinical Engineering. DSFS is proud to strive for a diverse and inclusive workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality.
Detailed job description and main responsibilities:
Please see the Job description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Person specification:
Qualifications and Training:- Audio Word processing, ability to produce work to RSA III standard.
- GCSE English Language grade C or above.
- HNC or equivalent in business and administration.
- First line management / Supervision.
- Relevant experience of note taking at higher level meetings.
- Experience of working as part of a multi-disciplinary team.
- Ability to work on own initiative, especially with regard to problem solving.
- Previous experience of organising and prioritising workloads.
- Previous experience of managing multiple diaries.
- Good interpersonal skills.
- Excellent verbal and written communication skills.
- IT skills in particular, Word, Excel.
- Ability to deal with tasks which are running simultaneously.
- Ability to meet deadlines.
- Ability to work under pressure.
- Advanced IT skills, in particular Excel and PowerPoint.
- Self-motivated.
- Professional approach.
- Able to work flexibly to meet the demands of the role.
- Methodical.
- Articulate.
If you’re looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this.
Derbyshire Support and Facilities Services (DSFS) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID-19.
Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders, and NHS Jobs (where applicable) account regularly. References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up-to-date email address for all referees when completing your application form. If you require any support in completing the application form, please do not hesitate to contact the DSFS Human Resources team on 01246 513737 / crhft.dsfshumanresources@nhs.net and we will be happy to provide assistance.
Facilities Services Senior Admin Co-Ordinator employer: Derbyshire Support & Facilities Services Limited
Contact Detail:
Derbyshire Support & Facilities Services Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Services Senior Admin Co-Ordinator
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of diary management, meeting facilitation, and report drafting will help you demonstrate your expertise during the interview.
✨Tip Number 2
Highlight your experience in working within a multi-disciplinary team. Be prepared to share examples of how you've collaborated with different departments, as this role requires strong interpersonal skills and teamwork.
✨Tip Number 3
Brush up on your IT skills, particularly in Excel and PowerPoint. Consider preparing a short demonstration or example of how you've used these tools effectively in previous roles to showcase your proficiency.
✨Tip Number 4
Research Derbyshire Support and Facilities Services to understand their values and culture. Being able to articulate how your personal attributes align with their commitment to diversity and inclusion can set you apart from other candidates.
We think you need these skills to ace Facilities Services Senior Admin Co-Ordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Senior Facilities Services Admin Co-Ordinator position. Tailor your application to highlight relevant experience and skills that match these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your previous experience in administration, particularly any roles involving diary management, note-taking at meetings, and working within a multi-disciplinary team. Use specific examples to demonstrate your capabilities.
Showcase Your Skills: Make sure to mention your IT skills, especially in Word and Excel, as well as your excellent verbal and written communication abilities. Provide examples of how you've used these skills in past roles to support your application.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Derbyshire Support & Facilities Services Limited
✨Showcase Your Administrative Skills
Make sure to highlight your experience in managing diaries, organising meetings, and providing administrative support. Be prepared to discuss specific examples of how you've successfully handled similar tasks in the past.
✨Demonstrate Team Collaboration
Since the role involves working closely with a team, be ready to share instances where you've effectively collaborated with others. Emphasise your ability to prioritise tasks and provide cover for colleagues during busy periods.
✨Prepare for Technical Questions
Brush up on your IT skills, particularly in Word, Excel, and PowerPoint. You may be asked to demonstrate your proficiency or discuss how you've used these tools in previous roles, so have some examples ready.
✨Exhibit Professionalism and Flexibility
The job requires a professional approach and the ability to work flexibly. Be prepared to discuss how you manage your workload under pressure and adapt to changing demands while maintaining a methodical approach.
