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- Tasks: Be the first point of contact, manage queries, and maintain clinical diaries.
- Company: Join the S-CAMHS Team within the MH&LD Directorate in Aberystwyth.
- Benefits: Enjoy a Monday to Friday schedule with a supportive work environment.
- Why this job: Make a real impact in mental health while developing your administrative skills.
- Qualifications: Experience in administration is preferred; Welsh speakers are encouraged to apply.
- Other info: Interviews scheduled for 20/01/2025.
The predicted salary is between 27000 - 45000 £ per year.
An exciting opportunity has arisen for an enthusiastic and experienced individual to join our S-CAMHS Team within MH&LD Directorate Admin Services, in the role of Band 4, Medical/Team Secretary, based in Ty Helyg, Caradog Road, Aberystwyth, working Monday to Friday 09:00am - 5:00pm.
Key Responsibilities:
- Be the first point of contact for the department/service.
- Deal with all queries both in person, via telephone, and/or email.
- Liaise where necessary with senior members of the team.
- Process incoming confidential and routine mail and distribute accordingly.
- Use initiative, discretion, and service knowledge to action as necessary.
- Ensure all outgoing mail is addressed appropriately.
- Maintain clinical diaries, ensuring clinicians are aware of their commitments, adjusting conflicting demands as required.
- Schedule statutory meetings, ensuring appropriate files and relevant information are available for efficient meetings.
- Filter and respond to requests from other staff, prioritising the demands on the time of the Clinicians/Consultant(s)/Medical Staff.
- Ensure relevant records and documentation (results, reports, correspondence) are available for clinics and/or assessments.
- Use various Health Board approved Software.
- Process and register departmental/service referrals, liaising with Medical Records as required.
- Ensure patients/service users/clients' contact address, personal and GP details are entered on approved Health Board Patient Administration System(s) and updated as required.
- Take responsibility for departmental and own filing.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Interviews will be held on 20/01/2025.
Medical Secretary / Team Secretary (MH&LD) employer: Lehrman Cameron Studio, LLC
Contact Detail:
Lehrman Cameron Studio, LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary / Team Secretary (MH&LD)
✨Tip Number 1
Familiarise yourself with the specific software and systems used in the healthcare sector, particularly those mentioned in the job description. This will not only boost your confidence but also demonstrate your proactive approach to learning and adapting.
✨Tip Number 2
Highlight your communication skills during any informal discussions or networking opportunities. Being the first point of contact means you'll need to convey information clearly and effectively, so showcasing this ability can set you apart.
✨Tip Number 3
If you have experience in managing clinical diaries or scheduling meetings, be ready to discuss specific examples. This will show that you understand the importance of time management in a medical setting and can handle conflicting demands.
✨Tip Number 4
Consider brushing up on your Welsh language skills if you're not already fluent. Even basic knowledge can be a significant advantage and shows your commitment to serving the local community.
We think you need these skills to ace Medical Secretary / Team Secretary (MH&LD)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Medical Secretary position. Tailor your application to highlight relevant experience and skills that match these responsibilities.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your previous experience in administrative roles, particularly in healthcare settings. Emphasise your organisational skills, ability to manage confidential information, and any experience with Health Board approved software.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the S-CAMHS Team. Mention specific examples of how you have successfully handled similar responsibilities in the past, such as managing diaries or dealing with queries from staff and patients.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Medical Secretary role.
How to prepare for a job interview at Lehrman Cameron Studio, LLC
✨Research the S-CAMHS Team
Before your interview, take some time to research the S-CAMHS Team and the MH&LD Directorate. Understanding their mission, values, and recent developments will help you demonstrate your enthusiasm and fit for the role.
✨Prepare for Common Questions
Anticipate questions related to your experience as a Medical Secretary or Team Secretary. Be ready to discuss how you've handled queries, managed diaries, and processed confidential information in previous roles.
✨Showcase Your Communication Skills
As the first point of contact for the department, strong communication skills are essential. Prepare examples that highlight your ability to deal with queries effectively, both in person and via phone or email.
✨Demonstrate Initiative and Discretion
In this role, you'll need to use your initiative and discretion regularly. Think of specific instances where you've had to make decisions independently or handle sensitive information appropriately, and be ready to share these during your interview.
